Caln Township Chester County, Pennsylvania
Board of Commissioners July 31, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President, Jane Kennedy-Commissioner (Zoom), Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Abbey Swan-Director of Community Enhancement, Ray Stackhouse-Director of Building and Life Safety, and Police Chief Elias.
Professionals Present: Don Taylor-Thorndale Volunteer Fire Company, Derek Dry-Minquas, and Kristin Camp-Township Solicitor (Zoom).
Special Guest: N/A
The Board of Commissioners’ (BOCs) July 31, 2025, agenda was posted on the Township website, at the Township Building on July 30, 2025, and agendas were made available for the public, at the meeting. The 2025 Township meeting schedule was published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the July 31, 2025, meeting to order at 7:31 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Commissioner Mullin stated that there was an Executive Session on July 24, 2025, regarding legal and personnel matters.
Recognition: Mr. Stackhouse recognized and presented Fire Marshal Tom Yervelli with a certificate for his dedication, hard work, and continued service to the residents and business of Caln Township. Mr. Stackhouse introduced Mr. Yervelli and Career Firefighter Zack Holmes, who demonstrated their digital fire extinguisher training system. Mr. Stackhouse stated that they will also have a demonstration at National Night Out on August 5.
Citizens to be Heard
Andrew Curtis resident of 2 Park Drive stated that their house sits in a flood zone, and their backyard will have an increase of stormwater. Mr. Curtis explained his waiver concerns.
1. Solicitor
Ms. Camp asked the BOCs if 1.2 on the agenda could be moved before 1.1. The Board agreed.
1.2 Proposed Ordinance Adding a Definition for Building-Advertisement
Ms. Camp explained that Mr. Stackhouse and she would like to make it absolutely clear that when a commercial building is broken into various tenant spaces, each tenant space that is vacant must register as a vacant tenant space. Ms. Camp also explained that for the purposes of Chapter 11, a building shall include any individual tenant space; however, owned in a commercial building. Ms. Camp requested Board authorization to advertise a hearing for August 28.
Commissioner Mullin entertained a Motion to Advertise Ordinance 2025-03 Amending Chapter 120 of the Caln Township Code, Titled, “Property Maintenance”, Shall be Amended in Chapter 11 Titled “Registration of Vacant Buildings”, Section 1102 titled “Definitions”, adding a Definition for “Building”. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
1.2 415 Bondsville Road Apartments Project Waiver and Plan Approvals
Engineer representing Scott Risbon, Mr. Kelly explained the Applicants proposed stormwater waivers. Mr. Kelly stated that the Applicant is not asking for more than what was asked last time. The waivers are in a different section of the Township code.
Commissioner Evans asked when the waivers and the special exception approved, what year the stormwater regulation changed, and what year did Hurricane Ida occurred. Ms. Camp replied that the Applicant applied for the special exception in March 2014. On December 3, 2016, the Zoning Hearing Board issued a Decision and Order granting the special exception with conditions, on September 14, 2017, the BOCs approved the preliminary Land Development Plan with 20 waivers. At the time, those stormwater regulations were largely within the SALDO. There were SALDO waivers also granted with the preliminary plan and the Final Plan granted on June 14, 2018. Commissioner Evans asked the amount of the bond to repair Hurricanes Ida’s damage. Commissioner Mullin replied that the bond is $8 million dollars and will be paid by taxpayers.
Mr. Kelly explained all the Applicants requested waivers.
1.1g - SWMO Section 135-301.T (Grading Setback Requirements)
Mr. Kelly stated that Hurricane Ida was a 1,000-year storm with 11 inches of rainfall.
Commissioner Mullin entertained a motion to approve/deny requested waiver from the Township Stormwater Management Ordinance Section 135-301.T. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.2h - SWMO Section 135-306 (Infiltration Requirements)
Commissioner Mullin entertained a motion to approve/deny requested waiver from the Township Stormwater Management Ordinance SWMO Section 135-306. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 2-3.
1.3i - SWMO Section 135-307.B (24-Hour On-Site Attenuation)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-307.B. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 2-3.
1.4j - SWMO Section 135-311.A.(2) (Stormwater Cover Assumptions)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.A.(2). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.5k - SWMO Section 135-311.C (Storm Sewer Size & Slope)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.C. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 3-2.
1.6L - SWMO Section 135-311.I.(2) (Basin Design Development Conditions)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.I.(2). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.7m - SWMO Section 135-311.I.(5) (Basin Location & Discharge)
Mr. Kelly explained that the Applicant went through Conditional Use with the prior BOCs. The Applicant requested that they have their discharge down closer to the stream. That Board agreed to this request. They have an easement, which is piped out there to mimic surface flow. It flows into Beaver Creek, which is off the Applicants property in the easement. Commissioner Mullin asked if that is Caln Township property. Mr. Kelly replied “yes.” Commissioner Evans explained that Beaver Creek cannot handle the current stormwater flow nor the surrounding neighborhoods when Beaver Creek cannot.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.I.(5). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.8n - SWMO Section 135-311.J.(2) (Basin Top-of-Berm Width)
Commissioner Mullin stated that he is concerned with the berm width. Commissioner Mullin explained that all the parameters are to keep stormwater on their property except what will end up on Township property.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(2). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.9o - SWMO 135-311.J.(3) (Bottom of Basin Slope)
Commissioner Evans asked Mr. Kelly if the flat bottom of the basin would be a rain garden. Mr. Kelly replied that it will function as a rain garden.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance 135-311.J.(3). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.10p - SWMO 135-311.J.(7) (Basin Riser Design)
Mr. Kelly explained that some of the basins do not necessarily function like the top width of the berm. The idea is that if you had a 15-foot-high berm, they want plenty of volume behind that, so they have “friotic line” where your water would penetrate. If our basin is only 2-3 feet high or only 2-3 feet of water, you will not penetrate the back of the berm, so you will have a berm blow out because it is not built enough. You have plenty of capacity there and the volume is below what would be on the adjacent property. Commissioner Mullin stated that if the water flow is from Beaver Creek and it overflows during a storm and it flows towards their property, will the berm prevent the water flow from glowing onto residents’ property or will it direct the water flow towards Park Avenue. Mr. Kelly replied that it is outside the 100-year flood plain. Mr. Kelly replied to a resident’s comment. Mr. Kelly explained that there are certain standards that they have to build to and those are the guidelines for this property. Commissioner Evans explained that he is concerned with this language “limited space available due to the presence of wetlands and flood plain proposed impervious coverage because of the limited sight area suitable for construction due to the presence of wetlands and flood hazards due to the presence of wetlands and flood hazard areas.” Scott Risbon explained that taxes from this project will benefit the township, jobs created, and $120,000.00 fee in lieu of open space money that will be paid to the Township. Mr. Risbon stated that he will do a very good job on this project.
Andrew Curtis resident of 230 Park Drive asked Mr. Risbon if Mr. Rison believes that his project will improve the situation and the culvert that follows behind Park Drive. Mr. Kelly replied “absolutely.” Mr. Kelly stated that they are only able to improve it from Bondsville Road to their Bridge and approximately 50 feet below the bridge. Their plans require that it be widened to 15-20 feet with approximately 3 feet excavation.
Marianne Cattell resident of 1 Marshall Drive – Ms. Cattell asked the BOC’s if they received a video from her and if so, could the Board share it with the public. Ms. Cattell explained that her video shows where the project driveway would be located and the front of her property. Ms. Cattell stated that she is concerned with all the requested stormwater waivers.
Dan Hagan resident of 217 Park Drive spoke about the past flooding on his property and the possible increased flooding he may receive with this project.
Commissioner Mullin entertained a motion to approve a requested waiver from the Township Stormwater Management Ordinance 135-311.J. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 2-3.
1.11q - SWMO Section 135-311.J.(10) (Emergency Spillway Construction)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(10). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.12r - SWMO Section 135-311.J.(12) (Minimum Separation Distance)
Commissioner Mullin stated that he is concerned about the house next to the development property. Commissioner Mullin also asked if 5.92 is only specific next to the Township property. Mr. Kelly replied that it is the proposed apartment building to the detention facility in the upper right.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(12). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.13s - SWMO Section 135-311.J.(13) (Minimum Separation Distance)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(13). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
2. Engineering
2.1 Projects Update – Mr. Bickhart gave a brief review on Township projects.
2.1a G.O. Carlson Retaining Wall – Mr. Bickhart explained that there was Board concern of a road or curb sinkhole. Gilmore established survey monitoring points in the road and the new retaining wall. Following construction, they visually observed the site several times over approximately 3 weeks, and they have not witnessed any movement. Gilmore recommends including this area in a Townships paving project if Gilmore continues to observe no movement.
2.1b - 2025 Road Program – Mr. Bickhart explained that they have approval for all the agreements, bond, and insurance documents. They can move forward to the construction phase once the BOCs sign all the documents.
2.1c - Thorndale Fire Company Paving and Drainage – Mr. Bickhart explained that the preliminary design is complete, and the cost estimate will be completed shortly.
2.1d - G.O. Carlson Boulevard Culverts/Beaver Creek Tributary Bank Stabilization – Mr. Bickhart stated that Beaver Run Road and stream are south of the 30 bypass. Mr. Bickhart explained that a design was made for a head wall end of the culverts, so it can flatten out the area for the possible addition of a sidewalk. Gilmore will file for an amended permit shortly. The other element of the overall project is stream stabilization. Gilmore recently completed soil tests where it can be excavated to support the design of a stream bank and stabilization wall. They are proceeding with the wall design as well as the site plans.
2.1e - Beaver Creek Trail Segment 5 – Mr. Bickhart explained that Mr. Vymazal informed him that the Township received grant funds for this project. Gilmore has been working on the design of the pedestrian bridge and Beaver Creek is near completion.
2.1f - Caln Meetinghouse Road Bridge Repairs – Mr. Bickhart explained that the contractor has mailed Gilmore their bonds, insurance, and agreements. They are waiting for the DEP permit.
2.1g - Spackman-Davis Farmhouse – Mr. Bickhart stated that the roof project is 99% completed. Gilmores structural team will make sure that everything that is needed regarding the snow guards, to prevent snow that would accumulate on the roof from sliding out then the project will be completed.
2.1h - Hazelwood Avenue Guiderail and Erosion Gully Repair – Mr. Bickhart explained the site survey has been completed. The erosion repair for the stormwater drainage improvements is essentially completed after they are made consistent with the guardrail, which has been moved to Gilmores transportation department. Mr. Bickhart stated that the complete plan set is mostly complete.
3. Director Reports
3.1 Fire Company – Don Taylor highlights an item from his departments June 2025 report, which was previously provided to the BOCs. Mr. Taylor stated that the fire department purchased and placed two rubberized boats into service to help people during a flood event.
3.2 Minquas EMS – Mr. Dry highlighted several items from his departments June 2025, which was previously provided to the BOCs. Mr. Dry stated that June service calls marked a 22% increase compared to June 2024. Transport was 3,137 with a 27% increase.
3.3 Ingleside Golf Course – Ms. Shannon highlighted several items from her departments June 2025 report, which was previously provided to the BOCs. Ms. Schannon stated that that June had more than 4,000 golfers and $146,000.00 in revenue was received. She also stated that their maintenance staff is phenomenal and primarily led by Mike Fragale. They also opened summer camp registration and received approximately 12 registered, so far.
3.4 Public Works – N/A
3.5 Building & Life Safety – Mr. Stackhouse highlighted several items from his departments June 2025 report, which was previously provided to the BOCs. Mr. Stackhouse stated that their department has issued permits to the Hills at Thorndale Woods for single-family dwellings and townhomes. The Cohen Project has a special exception application submitted for a hearing on September 4, 2025. Commissioner Evans asked Mr. Stackhouse if the former Brandywine Hospital (Hospital) submitted a zoning application. Mr. Stackhouse replied that they resubmitted an application and there were a couple of minor comments which have been addressed. Commissioner Young asked if the hospital has a zoning variance. Mr. Stackhouse replied that the Hospital was purchased by Regal Builders (Owner). Mr. Stackhouse explained that his department received permits for all their use and occupancy, and they submitted for a zoning variance that they are one parcel with multiple buildings, and multiple similar uses on the property, which were held under multiple different hospital entities. The new owner expressed wanting to utilize and keep them active because it is under one parcel and you cannot have different uses. It has to be a medical use with associated uses. The hospital was there, medical doctors, medical offices, businesses, and business offices associated with those doctors. The owner has interest from Cross Fit Gym for using the “hanger.” Mr. Stackhouse explained that there is a limited amount of uses in their zoning district that are allowed by right. Most of the intensive uses are conditional uses, based on the requested variance, all those conditional uses for a tenant would have to be presented to the BOCs. Commissioner Young asked if there are current possibilities, is the owner trying to get a variance. Mr. Stackhouse replied that the Owner has multiple interest. Commissioner Evans asked if a gym became a tenant would that use be established. If the zoning were to change, would the tenant be “grandfathered.” Mr. Stackhouse replied “correct.” Commissioner Young asked if the Board could be a party to this special exception hearing. Mr. Stackhouse replied “yes.” Commissioner Young recommended Ms. Camps’ input and sending her to the Zoning Hearing.
3.6 Police Department – Chief Elias highlighted a couple items from his departments June 2025 report, which was previously provided to the BOCs. Chief Elias explained that there is a scheduled walk through in September with the Sheriff’s office for the facilities in Caln where the CCIU could partner with the CCIU. Chief Elias reviewed his departments “milestones.”
3.7 Community Enhancement – Ms. Swan highlighted a couple items from her departments June 2025 report, which was previously provided to the BOCs. Ms. Swan stated that the participants who attended “Art in the Park” events and left their projects, will have them displayed at Community Day. They received a PECO $5,000.00 grant to allow for the completion of the acreage planting at the meadow. Ms. Swan also spoke about past, present, and future community events.
4. Finance Department
4.1 Financial Report – N/A
4.2 Checks
Commissioner Mullin entertained a motion to approve checks 54291-54457 and Manual Check 317. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 3-0.
5. Township Manager
5.1 FEMA Reimbursement-Hurricane Ida – Mr. Vymazal stated that the Township received documentation for the emergency action that happened during Hurricane Ida. The recent reimbursement is for $115,096.00.
Mr. Stackhouse explained that when the $8 million was taken out it was estimated for all the damage that was noted. Once submission started, they found projects that did not meet FEMAs qualifications; however, they were completed and continue to be completed. $3,737,989.09 was expended for those projects, and $1,324,068.20 was reimbursed. Commissioner Evans asked if the Municipal Bridge replacement was paid by FEMA. Mr. Stackhouse replied that it was reimbursed. Commissioner Young stated that he would like to see a document of what the Township deemed Hurricane Ida expenses and what FEMA deemed Hurricane Ida reimbursements. Mr. Stackhouse replied that FEMA only does repairs to pre-Hurricane Ida conditions.
5.2 Caln Township Beaver Creek Trail – Mr. Vymazal explained that Segment 5 of the Beaver Creek Trail will connect the Borrough of Downingtown Trail to the Township line to Lloyd Park and extends down to Lloyd Avenue. Mr. Vymazal also explained that a grant was submitted to the County Commonwealth and DCNR. The county request was approved for $250,000.00
5.3 Ingleside Golf Course Liquor License Expansion – Mr. Vymazal explained that staff is waiting to hear back regarding the BOCs questions they asked at a previous meeting. Mr. Vymazal recommended tabling this until those questions are answered.
Commissioner Mullin entertained a motion to table 5.1 until their questions are answered. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 4-0.
6. Board Minutes –
6.1 July 10, 2025 – (Action Item)
Commissioner Mullin entertained a motion to Approve July 10, 2025, Board Minutes. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 4-0.
7. Additional Business – There were none.
8. Public Comment – There was none.
9. Adjournment
Commissioner Mullin entertained a motion to adjourn July 31, 2025, Board Meeting at 9:34 PM PM. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 4-0.
Respectfully submitted,
Denise Miller,
Assist. Twp. Secretary
Board of Commissioners July 31, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President, Jane Kennedy-Commissioner (Zoom), Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Abbey Swan-Director of Community Enhancement, Ray Stackhouse-Director of Building and Life Safety, and Police Chief Elias.
Professionals Present: Don Taylor-Thorndale Volunteer Fire Company, Derek Dry-Minquas, and Kristin Camp-Township Solicitor (Zoom).
Special Guest: N/A
The Board of Commissioners’ (BOCs) July 31, 2025, agenda was posted on the Township website, at the Township Building on July 30, 2025, and agendas were made available for the public, at the meeting. The 2025 Township meeting schedule was published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the July 31, 2025, meeting to order at 7:31 PM. Commissioner Mullin then called for the Pledge of Allegiance to the flag.
Commissioner Mullin stated that there was an Executive Session on July 24, 2025, regarding legal and personnel matters.
Recognition: Mr. Stackhouse recognized and presented Fire Marshal Tom Yervelli with a certificate for his dedication, hard work, and continued service to the residents and business of Caln Township. Mr. Stackhouse introduced Mr. Yervelli and Career Firefighter Zack Holmes, who demonstrated their digital fire extinguisher training system. Mr. Stackhouse stated that they will also have a demonstration at National Night Out on August 5.
Citizens to be Heard
Andrew Curtis resident of 2 Park Drive stated that their house sits in a flood zone, and their backyard will have an increase of stormwater. Mr. Curtis explained his waiver concerns.
1. Solicitor
Ms. Camp asked the BOCs if 1.2 on the agenda could be moved before 1.1. The Board agreed.
1.2 Proposed Ordinance Adding a Definition for Building-Advertisement
Ms. Camp explained that Mr. Stackhouse and she would like to make it absolutely clear that when a commercial building is broken into various tenant spaces, each tenant space that is vacant must register as a vacant tenant space. Ms. Camp also explained that for the purposes of Chapter 11, a building shall include any individual tenant space; however, owned in a commercial building. Ms. Camp requested Board authorization to advertise a hearing for August 28.
Commissioner Mullin entertained a Motion to Advertise Ordinance 2025-03 Amending Chapter 120 of the Caln Township Code, Titled, “Property Maintenance”, Shall be Amended in Chapter 11 Titled “Registration of Vacant Buildings”, Section 1102 titled “Definitions”, adding a Definition for “Building”. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
1.2 415 Bondsville Road Apartments Project Waiver and Plan Approvals
Engineer representing Scott Risbon, Mr. Kelly explained the Applicants proposed stormwater waivers. Mr. Kelly stated that the Applicant is not asking for more than what was asked last time. The waivers are in a different section of the Township code.
Commissioner Evans asked when the waivers and the special exception approved, what year the stormwater regulation changed, and what year did Hurricane Ida occurred. Ms. Camp replied that the Applicant applied for the special exception in March 2014. On December 3, 2016, the Zoning Hearing Board issued a Decision and Order granting the special exception with conditions, on September 14, 2017, the BOCs approved the preliminary Land Development Plan with 20 waivers. At the time, those stormwater regulations were largely within the SALDO. There were SALDO waivers also granted with the preliminary plan and the Final Plan granted on June 14, 2018. Commissioner Evans asked the amount of the bond to repair Hurricanes Ida’s damage. Commissioner Mullin replied that the bond is $8 million dollars and will be paid by taxpayers.
Mr. Kelly explained all the Applicants requested waivers.
1.1g - SWMO Section 135-301.T (Grading Setback Requirements)
Mr. Kelly stated that Hurricane Ida was a 1,000-year storm with 11 inches of rainfall.
Commissioner Mullin entertained a motion to approve/deny requested waiver from the Township Stormwater Management Ordinance Section 135-301.T. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.2h - SWMO Section 135-306 (Infiltration Requirements)
Commissioner Mullin entertained a motion to approve/deny requested waiver from the Township Stormwater Management Ordinance SWMO Section 135-306. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 2-3.
1.3i - SWMO Section 135-307.B (24-Hour On-Site Attenuation)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-307.B. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 2-3.
1.4j - SWMO Section 135-311.A.(2) (Stormwater Cover Assumptions)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.A.(2). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.5k - SWMO Section 135-311.C (Storm Sewer Size & Slope)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.C. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 3-2.
1.6L - SWMO Section 135-311.I.(2) (Basin Design Development Conditions)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.I.(2). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.7m - SWMO Section 135-311.I.(5) (Basin Location & Discharge)
Mr. Kelly explained that the Applicant went through Conditional Use with the prior BOCs. The Applicant requested that they have their discharge down closer to the stream. That Board agreed to this request. They have an easement, which is piped out there to mimic surface flow. It flows into Beaver Creek, which is off the Applicants property in the easement. Commissioner Mullin asked if that is Caln Township property. Mr. Kelly replied “yes.” Commissioner Evans explained that Beaver Creek cannot handle the current stormwater flow nor the surrounding neighborhoods when Beaver Creek cannot.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.I.(5). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.8n - SWMO Section 135-311.J.(2) (Basin Top-of-Berm Width)
Commissioner Mullin stated that he is concerned with the berm width. Commissioner Mullin explained that all the parameters are to keep stormwater on their property except what will end up on Township property.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(2). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.9o - SWMO 135-311.J.(3) (Bottom of Basin Slope)
Commissioner Evans asked Mr. Kelly if the flat bottom of the basin would be a rain garden. Mr. Kelly replied that it will function as a rain garden.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance 135-311.J.(3). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.10p - SWMO 135-311.J.(7) (Basin Riser Design)
Mr. Kelly explained that some of the basins do not necessarily function like the top width of the berm. The idea is that if you had a 15-foot-high berm, they want plenty of volume behind that, so they have “friotic line” where your water would penetrate. If our basin is only 2-3 feet high or only 2-3 feet of water, you will not penetrate the back of the berm, so you will have a berm blow out because it is not built enough. You have plenty of capacity there and the volume is below what would be on the adjacent property. Commissioner Mullin stated that if the water flow is from Beaver Creek and it overflows during a storm and it flows towards their property, will the berm prevent the water flow from glowing onto residents’ property or will it direct the water flow towards Park Avenue. Mr. Kelly replied that it is outside the 100-year flood plain. Mr. Kelly replied to a resident’s comment. Mr. Kelly explained that there are certain standards that they have to build to and those are the guidelines for this property. Commissioner Evans explained that he is concerned with this language “limited space available due to the presence of wetlands and flood plain proposed impervious coverage because of the limited sight area suitable for construction due to the presence of wetlands and flood hazards due to the presence of wetlands and flood hazard areas.” Scott Risbon explained that taxes from this project will benefit the township, jobs created, and $120,000.00 fee in lieu of open space money that will be paid to the Township. Mr. Risbon stated that he will do a very good job on this project.
Andrew Curtis resident of 230 Park Drive asked Mr. Risbon if Mr. Rison believes that his project will improve the situation and the culvert that follows behind Park Drive. Mr. Kelly replied “absolutely.” Mr. Kelly stated that they are only able to improve it from Bondsville Road to their Bridge and approximately 50 feet below the bridge. Their plans require that it be widened to 15-20 feet with approximately 3 feet excavation.
Marianne Cattell resident of 1 Marshall Drive – Ms. Cattell asked the BOC’s if they received a video from her and if so, could the Board share it with the public. Ms. Cattell explained that her video shows where the project driveway would be located and the front of her property. Ms. Cattell stated that she is concerned with all the requested stormwater waivers.
Dan Hagan resident of 217 Park Drive spoke about the past flooding on his property and the possible increased flooding he may receive with this project.
Commissioner Mullin entertained a motion to approve a requested waiver from the Township Stormwater Management Ordinance 135-311.J. Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 2-3.
1.11q - SWMO Section 135-311.J.(10) (Emergency Spillway Construction)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(10). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 1-4.
1.12r - SWMO Section 135-311.J.(12) (Minimum Separation Distance)
Commissioner Mullin stated that he is concerned about the house next to the development property. Commissioner Mullin also asked if 5.92 is only specific next to the Township property. Mr. Kelly replied that it is the proposed apartment building to the detention facility in the upper right.
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(12). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
1.13s - SWMO Section 135-311.J.(13) (Minimum Separation Distance)
Commissioner Mullin entertained a motion to approve/deny a requested waiver from the Township Stormwater Management Ordinance Section 135-311.J.(13). Moved by Commissioner Young and seconded by Commissioner Mullin. The vote was denied 0-5.
2. Engineering
2.1 Projects Update – Mr. Bickhart gave a brief review on Township projects.
2.1a G.O. Carlson Retaining Wall – Mr. Bickhart explained that there was Board concern of a road or curb sinkhole. Gilmore established survey monitoring points in the road and the new retaining wall. Following construction, they visually observed the site several times over approximately 3 weeks, and they have not witnessed any movement. Gilmore recommends including this area in a Townships paving project if Gilmore continues to observe no movement.
2.1b - 2025 Road Program – Mr. Bickhart explained that they have approval for all the agreements, bond, and insurance documents. They can move forward to the construction phase once the BOCs sign all the documents.
2.1c - Thorndale Fire Company Paving and Drainage – Mr. Bickhart explained that the preliminary design is complete, and the cost estimate will be completed shortly.
2.1d - G.O. Carlson Boulevard Culverts/Beaver Creek Tributary Bank Stabilization – Mr. Bickhart stated that Beaver Run Road and stream are south of the 30 bypass. Mr. Bickhart explained that a design was made for a head wall end of the culverts, so it can flatten out the area for the possible addition of a sidewalk. Gilmore will file for an amended permit shortly. The other element of the overall project is stream stabilization. Gilmore recently completed soil tests where it can be excavated to support the design of a stream bank and stabilization wall. They are proceeding with the wall design as well as the site plans.
2.1e - Beaver Creek Trail Segment 5 – Mr. Bickhart explained that Mr. Vymazal informed him that the Township received grant funds for this project. Gilmore has been working on the design of the pedestrian bridge and Beaver Creek is near completion.
2.1f - Caln Meetinghouse Road Bridge Repairs – Mr. Bickhart explained that the contractor has mailed Gilmore their bonds, insurance, and agreements. They are waiting for the DEP permit.
2.1g - Spackman-Davis Farmhouse – Mr. Bickhart stated that the roof project is 99% completed. Gilmores structural team will make sure that everything that is needed regarding the snow guards, to prevent snow that would accumulate on the roof from sliding out then the project will be completed.
2.1h - Hazelwood Avenue Guiderail and Erosion Gully Repair – Mr. Bickhart explained the site survey has been completed. The erosion repair for the stormwater drainage improvements is essentially completed after they are made consistent with the guardrail, which has been moved to Gilmores transportation department. Mr. Bickhart stated that the complete plan set is mostly complete.
3. Director Reports
3.1 Fire Company – Don Taylor highlights an item from his departments June 2025 report, which was previously provided to the BOCs. Mr. Taylor stated that the fire department purchased and placed two rubberized boats into service to help people during a flood event.
3.2 Minquas EMS – Mr. Dry highlighted several items from his departments June 2025, which was previously provided to the BOCs. Mr. Dry stated that June service calls marked a 22% increase compared to June 2024. Transport was 3,137 with a 27% increase.
3.3 Ingleside Golf Course – Ms. Shannon highlighted several items from her departments June 2025 report, which was previously provided to the BOCs. Ms. Schannon stated that that June had more than 4,000 golfers and $146,000.00 in revenue was received. She also stated that their maintenance staff is phenomenal and primarily led by Mike Fragale. They also opened summer camp registration and received approximately 12 registered, so far.
3.4 Public Works – N/A
3.5 Building & Life Safety – Mr. Stackhouse highlighted several items from his departments June 2025 report, which was previously provided to the BOCs. Mr. Stackhouse stated that their department has issued permits to the Hills at Thorndale Woods for single-family dwellings and townhomes. The Cohen Project has a special exception application submitted for a hearing on September 4, 2025. Commissioner Evans asked Mr. Stackhouse if the former Brandywine Hospital (Hospital) submitted a zoning application. Mr. Stackhouse replied that they resubmitted an application and there were a couple of minor comments which have been addressed. Commissioner Young asked if the hospital has a zoning variance. Mr. Stackhouse replied that the Hospital was purchased by Regal Builders (Owner). Mr. Stackhouse explained that his department received permits for all their use and occupancy, and they submitted for a zoning variance that they are one parcel with multiple buildings, and multiple similar uses on the property, which were held under multiple different hospital entities. The new owner expressed wanting to utilize and keep them active because it is under one parcel and you cannot have different uses. It has to be a medical use with associated uses. The hospital was there, medical doctors, medical offices, businesses, and business offices associated with those doctors. The owner has interest from Cross Fit Gym for using the “hanger.” Mr. Stackhouse explained that there is a limited amount of uses in their zoning district that are allowed by right. Most of the intensive uses are conditional uses, based on the requested variance, all those conditional uses for a tenant would have to be presented to the BOCs. Commissioner Young asked if there are current possibilities, is the owner trying to get a variance. Mr. Stackhouse replied that the Owner has multiple interest. Commissioner Evans asked if a gym became a tenant would that use be established. If the zoning were to change, would the tenant be “grandfathered.” Mr. Stackhouse replied “correct.” Commissioner Young asked if the Board could be a party to this special exception hearing. Mr. Stackhouse replied “yes.” Commissioner Young recommended Ms. Camps’ input and sending her to the Zoning Hearing.
3.6 Police Department – Chief Elias highlighted a couple items from his departments June 2025 report, which was previously provided to the BOCs. Chief Elias explained that there is a scheduled walk through in September with the Sheriff’s office for the facilities in Caln where the CCIU could partner with the CCIU. Chief Elias reviewed his departments “milestones.”
3.7 Community Enhancement – Ms. Swan highlighted a couple items from her departments June 2025 report, which was previously provided to the BOCs. Ms. Swan stated that the participants who attended “Art in the Park” events and left their projects, will have them displayed at Community Day. They received a PECO $5,000.00 grant to allow for the completion of the acreage planting at the meadow. Ms. Swan also spoke about past, present, and future community events.
4. Finance Department
4.1 Financial Report – N/A
4.2 Checks
Commissioner Mullin entertained a motion to approve checks 54291-54457 and Manual Check 317. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 3-0.
5. Township Manager
5.1 FEMA Reimbursement-Hurricane Ida – Mr. Vymazal stated that the Township received documentation for the emergency action that happened during Hurricane Ida. The recent reimbursement is for $115,096.00.
Mr. Stackhouse explained that when the $8 million was taken out it was estimated for all the damage that was noted. Once submission started, they found projects that did not meet FEMAs qualifications; however, they were completed and continue to be completed. $3,737,989.09 was expended for those projects, and $1,324,068.20 was reimbursed. Commissioner Evans asked if the Municipal Bridge replacement was paid by FEMA. Mr. Stackhouse replied that it was reimbursed. Commissioner Young stated that he would like to see a document of what the Township deemed Hurricane Ida expenses and what FEMA deemed Hurricane Ida reimbursements. Mr. Stackhouse replied that FEMA only does repairs to pre-Hurricane Ida conditions.
5.2 Caln Township Beaver Creek Trail – Mr. Vymazal explained that Segment 5 of the Beaver Creek Trail will connect the Borrough of Downingtown Trail to the Township line to Lloyd Park and extends down to Lloyd Avenue. Mr. Vymazal also explained that a grant was submitted to the County Commonwealth and DCNR. The county request was approved for $250,000.00
5.3 Ingleside Golf Course Liquor License Expansion – Mr. Vymazal explained that staff is waiting to hear back regarding the BOCs questions they asked at a previous meeting. Mr. Vymazal recommended tabling this until those questions are answered.
Commissioner Mullin entertained a motion to table 5.1 until their questions are answered. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 4-0.
6. Board Minutes –
6.1 July 10, 2025 – (Action Item)
Commissioner Mullin entertained a motion to Approve July 10, 2025, Board Minutes. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 4-0.
7. Additional Business – There were none.
8. Public Comment – There was none.
9. Adjournment
Commissioner Mullin entertained a motion to adjourn July 31, 2025, Board Meeting at 9:34 PM PM. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 4-0.
Respectfully submitted,
Denise Miller,
Assist. Twp. Secretary
| july_31_2025_minutes.pdf |
