Caln Township Chester County, Pennsylvania
Board of Commissioners January 9, 2025
7:30 PM Hybrid Workshop Meeting Minutes
Board Members Present: Commissioner Mullin-President, Jane Kennedy-Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Community Enhancement Director, Jessica Markovich-Communications and Events Coordinator, Ray Stackhouse, Building and Life Safety Director, and Police Chief Elias.
Professionals Present: Kristin Camp-Township Solicitor.
Special Guest: N/A
The Board of Commissioners’ (BOC) January 9, 2025, agenda was posted on the Township website, at the township building on January 8, 2025, and agendas were made available for the meeting. The 2025 Township BOC meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the meeting to order and Salute to the Flag at 7:34 PM.
Commissioner Mullin stated that residents/guests in the township conference room must speak at the podium, so those on Zoom can hear them.
Citizens by Request – There were none.
1. Solicitor
1.1 Tobacco Store/Smoke Shop Ordinance – Ms. Camp stated that the definition of a convenience store was modified to accommodate individual business model changes and ensures compliance with the new ordinance. Ms. Camp asked for Board authorization to send the draft ordinance to the Chester County and Township Planning Commissions and advertise the ordinance for adoption at the February 27, 2025, Board meeting.
Commissioner Mullin entertained a motion to forward the Tobacco store/Smoke Shop Draft ordinance to the Chester County Planning Commission and the Township Planning Commission for review and advertise the ordinance for adoption at the February 27, 2025, Board meeting. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
2. Township Manager
2.1 3200 Raye Road Easement – Mr. Vymazal asked Ms. Camp to present the 3200 Raye Road Easement.
For Board consideration, Ms. Camp offered an easement for 3200 Raye Road owned by David J. and Amanda J. Sugg and neighboring 506 North Bailey Road owned by Timothy and Lauren Trout, in the amount of $4,000.00.
Commissioner Mullin entertained a motion to authorize the Board of Commissioners President to sign a permanent storm sewer 1,089 square foot easement for 3200 Raye Road. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0.
2.2 Advertise Vehicles on Municibid – For Board consideration, Mr. Vymazal offered two public works
department vehicles for staff to put on Municibid.
Commissioner Mullin entertained a motion to authorize staff to advertise on Municibid, a public works department 2004 F250 Pickup Truck and a 2009 Ford F550 from the public works department. Moved by Commissioner Kennedy and seconded by Commissioner Evans. The vote passed 4-0.
2.3 Township Holiday Schedule – For Board consideration, Mr. Vymazal offered the 2025 employee major
holiday schedule.
Commissioner Mullin asked Mr. Vymazal if there are twelve holidays on the schedule. Mr. Vymazal replied “yes.”
Commissioner Kennedy asked if these are paid holidays. Mr. Vymazal replied “yes.”
Commissioner Mullin entertained a motion to approve the 2025 Township holiday schedule. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0.
2.4 Hybrid Meeting Requirements – Mr. Vymazal presented the current hybrid meeting requirements for
Board review and comments.
Commissioner Mullin stated that he would like Section 2 pertaining to other Boards and Commissions revised. Mr. Vymazal replied that he will revise the policy and present a draft for Board consideration at the January 30, 2025, Board meeting.
Noel Bernard of 1508 Caln Meetinghouse Road asked if the camera could focus on who is speaking and can the chat feature come back. Mr. Vymazal replied that guidance from other municipalities and from a legal perspective it was suggested to dismantle the chat feature. Commissioner Mullin replied that he agrees with moving the camera to who is speaking.
3. Resolutions
3.1 Resolution 2025-01 Caln Township Fee Schedule – For Board consideration Mr. Stackhouse offered the 2025 Caln Township Fee Schedule with three changes. The fire alarm and sprinkler were changed from the building permit section, the administration fee was increased from 3% to 5%, and the previous police overtime update was updated in the fee schedule.
Commissioner Mullin entertained a motion to approve the 2025 Caln Township Fee Schedule. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 4-0.
3.2 Resolution 2025-02 Caln Township Consultant Fee Schedule – For Board consideration, Mr. Vymazal
offered Resolution 2025-02 accepting the 2025 consultant fee schedules.
Commissioner Mullin entertained a motion to approve the Caln Township Consultant Fee Schedule. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
4. Board Minutes to Approve
4.1 December 12, 2024
Commissioner Mullin entertained a motion to approve the December 12, 2024, Board of Commissioners minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
5. Planning Commission Minutes
5.1 November 15, 2024
Commissioner Mullin entertained a motion to acknowledge Board receipt of the approved Planning Commission November 15, 2024, minutes. Moved by Commissioner Tindaro and seconded by Commissioner Evans. The vote passed 4-0.
6. Finance Department
6.1 Check Approval
Commissioner Mullin entertained a motion to approve checks 53204 to 53375. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
7. Summary by Applicable Board Liaison
7.1 Parks and Recreation – Commissioner Kennedy reported that the New York bus trip was a success.
Ms. Swan introduced Jessica Markovich as the new Township Communications and Events Coordinator.
7.2 COG – Commissioner Kennedy reported discussions on new projects for 2025.
7.3 Municipal Authority – Commissioner Mullin reported that the 2025 grouting project was November 14,
2024 for 4,500 linear feet of the gravity sewer in the Colonial Gardens area and awarded to Silver Specialty Services in the amount of $142,733.18. The Chairperson was authorized to sign a letter of no objection from Williams Transco Pipeline on the proposed gas line crossing the development. Commissioner Mullin also reported that Resolution 2024-06 CTMA was adopted establishing sewer rates effective January 1, 2025.
7.4 DARA – Commissioner Mullin reported that DARA did not hold a meeting in December.
7.5 Fire Board – Commissioner Mullin reported that half of 2022 audit was discussed and the 2023 audit was completed and forwarded to the Township for review.
7.6 Historical Commission – Commissioner Evans reported discussion was held on plans for 2025 and a special meeting was held on January 7, 2025, for the review of the Historical Preservation Ordinance. Commissioner Evans also reported that there are two vacancies on the Historical Commission.
7.7 Lincoln Highway – Commissioner Mullin reported that the Lincoln Highway Commission did not hold a meeting in December.
7.8 Ingleside Golf Course – Commissioner Tindaro reported discounts are offered to Caln Township residents, seniors, juniors, family, and veterans. There will be a job fair in 2025, and repairs continue to improve the course.
Commissioner Kennedy discussed adding additional decorations along Lincoln Highway. Commissioner Mullin asked Ms. Swan if she has received feedback regarding the new decorative snowflakes along Lincoln Highway. Ms. Swan replied that she has received compliments, and she has ideas for moving forward with decorations.
8. Additional Business – Commissioner Evans stated that he would like to honor the life and legacy of Former President Carter and recognized the fire events happening in Los Angeles, CA.
9. Public Comment – There were none.
10. Adjournment
Commissioner Mullin entertained a motion to adjourn the January 9, 2025, Board meeting at 8:12 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
Respectfully submitted,
Denise Miller,
Assist. Township Secretary
Board of Commissioners January 9, 2025
7:30 PM Hybrid Workshop Meeting Minutes
Board Members Present: Commissioner Mullin-President, Jane Kennedy-Commissioner, Lorraine Tindaro-Commissioner, and Mark Evans-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Community Enhancement Director, Jessica Markovich-Communications and Events Coordinator, Ray Stackhouse, Building and Life Safety Director, and Police Chief Elias.
Professionals Present: Kristin Camp-Township Solicitor.
Special Guest: N/A
The Board of Commissioners’ (BOC) January 9, 2025, agenda was posted on the Township website, at the township building on January 8, 2025, and agendas were made available for the meeting. The 2025 Township BOC meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the meeting to order and Salute to the Flag at 7:34 PM.
Commissioner Mullin stated that residents/guests in the township conference room must speak at the podium, so those on Zoom can hear them.
Citizens by Request – There were none.
1. Solicitor
1.1 Tobacco Store/Smoke Shop Ordinance – Ms. Camp stated that the definition of a convenience store was modified to accommodate individual business model changes and ensures compliance with the new ordinance. Ms. Camp asked for Board authorization to send the draft ordinance to the Chester County and Township Planning Commissions and advertise the ordinance for adoption at the February 27, 2025, Board meeting.
Commissioner Mullin entertained a motion to forward the Tobacco store/Smoke Shop Draft ordinance to the Chester County Planning Commission and the Township Planning Commission for review and advertise the ordinance for adoption at the February 27, 2025, Board meeting. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
2. Township Manager
2.1 3200 Raye Road Easement – Mr. Vymazal asked Ms. Camp to present the 3200 Raye Road Easement.
For Board consideration, Ms. Camp offered an easement for 3200 Raye Road owned by David J. and Amanda J. Sugg and neighboring 506 North Bailey Road owned by Timothy and Lauren Trout, in the amount of $4,000.00.
Commissioner Mullin entertained a motion to authorize the Board of Commissioners President to sign a permanent storm sewer 1,089 square foot easement for 3200 Raye Road. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0.
2.2 Advertise Vehicles on Municibid – For Board consideration, Mr. Vymazal offered two public works
department vehicles for staff to put on Municibid.
Commissioner Mullin entertained a motion to authorize staff to advertise on Municibid, a public works department 2004 F250 Pickup Truck and a 2009 Ford F550 from the public works department. Moved by Commissioner Kennedy and seconded by Commissioner Evans. The vote passed 4-0.
2.3 Township Holiday Schedule – For Board consideration, Mr. Vymazal offered the 2025 employee major
holiday schedule.
Commissioner Mullin asked Mr. Vymazal if there are twelve holidays on the schedule. Mr. Vymazal replied “yes.”
Commissioner Kennedy asked if these are paid holidays. Mr. Vymazal replied “yes.”
Commissioner Mullin entertained a motion to approve the 2025 Township holiday schedule. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0.
2.4 Hybrid Meeting Requirements – Mr. Vymazal presented the current hybrid meeting requirements for
Board review and comments.
Commissioner Mullin stated that he would like Section 2 pertaining to other Boards and Commissions revised. Mr. Vymazal replied that he will revise the policy and present a draft for Board consideration at the January 30, 2025, Board meeting.
Noel Bernard of 1508 Caln Meetinghouse Road asked if the camera could focus on who is speaking and can the chat feature come back. Mr. Vymazal replied that guidance from other municipalities and from a legal perspective it was suggested to dismantle the chat feature. Commissioner Mullin replied that he agrees with moving the camera to who is speaking.
3. Resolutions
3.1 Resolution 2025-01 Caln Township Fee Schedule – For Board consideration Mr. Stackhouse offered the 2025 Caln Township Fee Schedule with three changes. The fire alarm and sprinkler were changed from the building permit section, the administration fee was increased from 3% to 5%, and the previous police overtime update was updated in the fee schedule.
Commissioner Mullin entertained a motion to approve the 2025 Caln Township Fee Schedule. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 4-0.
3.2 Resolution 2025-02 Caln Township Consultant Fee Schedule – For Board consideration, Mr. Vymazal
offered Resolution 2025-02 accepting the 2025 consultant fee schedules.
Commissioner Mullin entertained a motion to approve the Caln Township Consultant Fee Schedule. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
4. Board Minutes to Approve
4.1 December 12, 2024
Commissioner Mullin entertained a motion to approve the December 12, 2024, Board of Commissioners minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
5. Planning Commission Minutes
5.1 November 15, 2024
Commissioner Mullin entertained a motion to acknowledge Board receipt of the approved Planning Commission November 15, 2024, minutes. Moved by Commissioner Tindaro and seconded by Commissioner Evans. The vote passed 4-0.
6. Finance Department
6.1 Check Approval
Commissioner Mullin entertained a motion to approve checks 53204 to 53375. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
7. Summary by Applicable Board Liaison
7.1 Parks and Recreation – Commissioner Kennedy reported that the New York bus trip was a success.
Ms. Swan introduced Jessica Markovich as the new Township Communications and Events Coordinator.
7.2 COG – Commissioner Kennedy reported discussions on new projects for 2025.
7.3 Municipal Authority – Commissioner Mullin reported that the 2025 grouting project was November 14,
2024 for 4,500 linear feet of the gravity sewer in the Colonial Gardens area and awarded to Silver Specialty Services in the amount of $142,733.18. The Chairperson was authorized to sign a letter of no objection from Williams Transco Pipeline on the proposed gas line crossing the development. Commissioner Mullin also reported that Resolution 2024-06 CTMA was adopted establishing sewer rates effective January 1, 2025.
7.4 DARA – Commissioner Mullin reported that DARA did not hold a meeting in December.
7.5 Fire Board – Commissioner Mullin reported that half of 2022 audit was discussed and the 2023 audit was completed and forwarded to the Township for review.
7.6 Historical Commission – Commissioner Evans reported discussion was held on plans for 2025 and a special meeting was held on January 7, 2025, for the review of the Historical Preservation Ordinance. Commissioner Evans also reported that there are two vacancies on the Historical Commission.
7.7 Lincoln Highway – Commissioner Mullin reported that the Lincoln Highway Commission did not hold a meeting in December.
7.8 Ingleside Golf Course – Commissioner Tindaro reported discounts are offered to Caln Township residents, seniors, juniors, family, and veterans. There will be a job fair in 2025, and repairs continue to improve the course.
Commissioner Kennedy discussed adding additional decorations along Lincoln Highway. Commissioner Mullin asked Ms. Swan if she has received feedback regarding the new decorative snowflakes along Lincoln Highway. Ms. Swan replied that she has received compliments, and she has ideas for moving forward with decorations.
8. Additional Business – Commissioner Evans stated that he would like to honor the life and legacy of Former President Carter and recognized the fire events happening in Los Angeles, CA.
9. Public Comment – There were none.
10. Adjournment
Commissioner Mullin entertained a motion to adjourn the January 9, 2025, Board meeting at 8:12 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
Respectfully submitted,
Denise Miller,
Assist. Township Secretary
