Caln Township Chester County, Pennsylvania
Board of Commissioners 7:30 PM
January 29, 2026, Minutes
Caln Township Board Members: Joshua Young-President, Mark Evans-Vice-President, Jane Kennedy-Commissioner, Paul Mullin-Commissioner, and Adam Thomas-Commissioner.
Staff Members Present: Don Vymazal-Township Manager/Secretary, Abbey Swan-Assist. Township Manager/Secretary and Community Enhancement Director, Denise Miller-Executive Associate, Ray Stackhouse-Director of Building and Life Safety, Police Chief Elias, Lisa Swan-Finance Director, Nicole Shannon-Ingleside Golf Manager, Duane Riley, Interim Public Works Director.
Professionals Present: Kristin Camp-Township Solicitor and Ross Bickhart-Township Engineer.
Special Guest: None.
The Board of Commissioners’ (BOCs) January 29, 2026, agenda was posted on the Township website, and at the Township Building on January 28, 2026. Agendas were made available for the public at the meeting. The 2026 Township meeting schedule was published in the Daily Local Newspaper, on December 22, 2025.
Call to Order and Salute to the Flag – Commissioner Young called the January 29, 2026, meeting to order at 7:30 PM. Commissioner Young then called for the Pledge of Allegiance to the flag.
Executive Session held January 15, 2026, regarding possible legal issues.
Commissioner Young moved the Police Swearing in Ceremony to the top of the agenda.
Commissioner Young thanked township staff, Minquas, and the Thorndale Volunteer Fire Company for their efforts during last weekend’s snowstorm.
Police Swearing in Ceremony – Commissioner Young swore in Brian Barber as the Deputy Chief of Police. Chief Elias stated that Staff Sergent Miller did an exceptional job in filling the Deputy Chief of Police position. Chief Elias then presented Staff Seargent Nate Miller with the Caln Township Police Department’s Distinguished Service Award.
Commissioner Young entertained a motion to add Eric Han from Representative Williams office to the agenda. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Commissioner Young explained that there are residents on Kings Highway and related streets in that neighborhood that have been experiencing power surges which caused significant damage to their electronic devices.
Eric Hanson is present tonight representing Representative Williams’ office with an update on PECO’s electric outages. Mr. Hanson explained that PECO is sending a letter to the impacted residents. PECOs’ fix will affect Longview Drive, Grandview Road, Greenwood Circle, Woodview Drive and Caln Meetinghouse Road neighborhoods. Mr. Hanson stated that Representative Williams finds these outages and loss of resident items unacceptable.
Commissioner Young summarized the PECO letter and explained that PECO is investing in enhancing the electrical
distribution system. The goal of the project is to update the overhead wire on East Kings Highway and retire the underbuilt conductors to prevent further vegetation related outages and surges.
Resident Vince Rose asked how he could gather neighbors for a meeting on similar issues. Commissioner Young explained that he would have to work with Mr. Vymazal and Representative Williams office. You could also give your information to Mr. Hanson tonight. Mr. Rose also asked if PECO is taking financial responsibility for the lost homeowners’ items. Mr. Hanson stated that financial reimbursements will be handled between residents and PECO.
Mr. Schappel spoke about a PECO pole in the road that needs to be removed. Mr. Vymazal replied that in response to their conversation, he called PECO several times. Hopefully with the infrastructure improvements planned for the near future, there may be an opportunity to relocate the pole out of the immediate Right of Way of the very narrow roadway.
Resident Presentation – Mr. Richard Schappel – Caln Meetinghouse/Granger Lane Sewer Line Extension Project.
Mr. Schappel stated that he is against this project and would like the Board to waive the inside and outside permit fees. Mr. Vymazal explained that the Township received a significant grant for this project to offset a portion of the cost to residents. Mr. Vymazal also explained that smaller lots cannot safely relocate their systems. The Township would have to move forward with this type of project if the DEP received a complaint. Mr. Stackhouse explained that the Township receives 50% of the inspection permit costs for administrative expenses and the third-party inspector receives 50%. The total permit cost for inside and outside inspections is $380.00.
Commissioner Evans stated that failing septic systems create a hazard for those who have wells. Mr. Schappel asked what do the homeowners do if their septic is failing. Commissioner Young stated that it would need to be pumped frequently.
Commissioner Mullin explained that 10-15 years ago this neighborhood was targeted because of failing systems. This grant was submitted several times and was recently awarded for 80% of the project costs. Commissioner Mullin stated that residents have 5 years to connect their sewer as long as it is tested every 2 years.
Citizens to be Heard – None.
1. Solicitor
1.1 Mi Place PRD Decision and Order – For Board consideration, Ms. Camp offered A PRD Decision and Order for Mi-Place.
Commissioner Evans asked if it is possible that the East Brandywine Townships (East Brandywine) decision could affect where the 2 roadways end up. Ms. Camp replied “no“ because they are limited to the access easement that are shown on the PRD plan. Commissioner Kennedy asked what would happen if East Brandywine did not do what they need to do and the Board approves this. Ms. Camp replied that this is a condition, so the Board is covered.
Commissioner Young entertained a motion to approve an application from Arbor Hills Associates requesting approval of amended final plan for a Planned Residential Development known as Mi-Place. Moved by Commissioner Thomas and seconded by Commissioner Evans. The vote passed 5-0.
1.2 Ordinance 2026-02 Forestry Regulation Approval – For Board consideration, Ms. Camp offered a new revised Zoning Ordinance omitting all reference to Timber Harvesting due to the letter received from the Attorney General claiming that the Township’s current Zoning Ordinance violates the acre law in Pennsylvania. The Attorney General would like the township to adopt the Penn State Model Ordinance. An analysis was performed and a new ordinance was drafted omitting all references to Timber Harvesting, creating a new Chapter 85B titled “Forestry Regulations”.
Commissioner Young entertained a motion to adopt Ordinance 2026-02 deleting references to Section 155-37.2 in the use regulations for all zoning districts, deleting Section 155-37A(3), A(4) and B(2), and Section 155-37.2 titled “Forestry, Timber Harvesting, Tree Harvesting, and Logging”, and adopting a New Chapter 85B titled “Forestry Regulations. Moved by Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
1.3 Ordinance Amending Chapter 83 Township Code Advertisement – For Board consideration, Ms. Camp offered the advertisement of revised Chapter 83 titled “Fire Prevention” and Chapter 120 “Property Maintenance” for adoption at the February 26th Board meeting. 1.3 and 1.4 were approved under 1.4.
1.4 Ordinance Amending Chapter 120 Township Code Advertisement – For Board consideration, Ms. Camp offered the advertisement of revised Chapter 120 titled “Property Maintenance.”
Commissioner Young entertained a motion to advertise amendments to the Township Code of Caln Township Chapter 83 titled “Fire Prevention to adopt the 2021 International Fire Code and Chapter 120 amending Chapter 120, titled “Property Maintenance” adopting the 2021 Internation Property Maintenance Code. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
2. Engineer
2.1 2026 MS4 PSA – For Board consideration, Mr. Bickhart offered a PSA for the 2026 MS4 Program continuation of the typical annual MS4 services. Resident Vince Rose asked if this is for general work. Commissioner Young stated that this is only for the MS4 Program. Mr. Stackhouse explained this includes inspections of all the Townships BMPs.
Commissioner Young entertained a motion to approve Gilmores PSA #2401230-01, in the “not to exceed” amount of $48,000 for the 2026 MS4 Program. Moved by Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
3. Director Reports/Highlights
3.1 Minquas – Assistant EMS Chief Michael Sarro reported that they have a lot of 4th and 5th calls. Commissioner Thomas asked what is a 4th and 5th call. Mr. Sarro explained that they generally have 3 trucks up throughout their 2 substations and main station. When additional calls come in beyond the 3rd truck, it is considered a 4th or 5th call.
3.2 Fire Department – Chief Taylor reported they have received an overwhelming amount of donations, which they will use to purchase additional needed equipment. Commissioner Mullin asked if residents could contribute online. Chief Taylor explained that their mobile version is not working; however, you can contribute through PayPal on their website by clicking the donation button.
Commissioner Young explained that PennDOT is proposing 2 lanes going in each direction and a third lane in the middle, which will move in directions based on need.
Commissioner Evans explained that at the PennDOT Bypass update meeting, PennDOT announced plans for 2 open lanes in each direction with a third flex lane that changes function based on time of day. Commissioner Evans asked Chief Taylor if this flex lane would only be used to moderate traffic volume or if it could also be used to close the lane nearest to an accident lane to improve safety of First Responders. Chief Taylor said that it definitely could be used for that purpose.
3.3 Public Works – Mr. Riley reported on several highlights. 3 new full-time laborers were hired and 16 inlets and approximately 500 feet of stormwater pipes were installed in 2025. They installed a new water line for the golf course and paved a new pad outside their golf cart building.
3.4 Ingleside Golf Course – Ms. Shannon reported that 2025 revenue was approximately $1 million and $200,000 more than 2024. Commissioner Kennedy asked what is currently happening at the golf course. Ms. Shannon stated that they are painting and servicing all of their equipment. Commissioner Mullin asked if the ProShop is open. Ms. Shannon stated that it is open for limited hours.
3.5 Building & Life Safety – Mr. Stackhouse shared a graph showing the breakdown of permits in 2025. Mr. Stackhouse
also stated that they will be flying to Florida on Mach 11th to do the approval for the new fire truck. EMS hired additional staff and developed a drone program. They use the same software in cooperation with Thorndale Fire Company. Multiple employees had Car Seat Installation Training and received Technician Certifications, received Fire Investigation Certifications, CPR and First Aid Instructor Certifications, and received Youth Fire Setting and Prevention Intervention Certification.
Commissioner Evans asked Mr. Stackhouse if The Farmhouse Coffee and Espresso Bar filed for LERTA. Mr. Stackhouse replied that they did.
3.6 Community Enhancement – Ms. A Swan reported on 2025 events. She also reported that Jessica Markovich reached her 1 year of employment. The EAC was also formed in 2025.
3.7 Police Department – Chief Elias reported that the police department ended 2025 with a full staff with the hiring of the Deputy Chief. Chief Elias also reported that 2025 ended with 12,077 service calls, which is almost an 8% increase from 2024 to 2025 and a 54% increase in the last 10 years. The 2024 calendar year had 464 service calls to Chester County Intermediate Unite and 271 in 2025. The service calls have decreased since the CCIU engaged in a partnership with the Chester County Sherrif’s office. Approximately $4000,000 was received in grant funding.
4. Finance Department
4.1 Financial Report – Ms. L. Swan reported that 2025 was a very good year for the Township. Budget season is over. Ms. L. Swan is confident that the fund balance will increase. Currently it is in a substantial solvency. The GFOA states that a Pennsylvania 1st Class Township generally ranges 15% to 25% of the annual operating expenditure and the Township is 37%.
Resident Vince Rose asked when the golf course will have a profit. Ms. L. Swan replied that it should be in about 4 to 6 years. Commissioner Mullin explained that the Township invested a lot in the golf course.
4.2 Check List
Commissioner Young entertained a motion to approve checks 55227 to 55327 and manual check 323. Moved by
Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
Township Manager
4.1 Ratification of Snow Emergency – Mr. Vymazal explained that this is to formally ratify the prior snow emergency
that the Township declared for the last snowstorm. This motion is to formally accept that emergency declaration.
Commissioner Young entertained a motion to ratify the Snow Emergency. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.2 Keep America Beautiful Roadside Cleanup Request – Mr. Vymazal explained that The Meadows at Hillview Community Association would like to provide cleanup throughout the year for approximately one-mile of Blackhorse Hill Road. The Township will provide support such as flaggers and signage etc.
Commissioner Evans had concerns with the speed on that road.
5.3 Signal Service Contract
Commissioner Young entertained a motion to approve Signal Service, Inc. for the Townships 2026-2027 Traffic Signal Maintenance Contract. Moved by Commissioner Kennedy and seconded by Commissioner Mullin. The vote passed 5-0.
5.4 2305 Kings Highway Trash Collection Agreement – Mr. Vymazal explained that the owners who purchased this property would like their trash bill suspended until they finish restoring the house back to its historic state. The house is uninhabitable so they would also request the money they paid in 2025 be credited towards their bills once they receive their use and occupancy permit. During the removal of walls, they found the original log cabin. A historian visited the house and dated it between the 1720’s and 1730’s. Mr. Vymazal also explained that the Township has an ordinance requiring that all homes have to use their trash removal service. If they do during the time of construction, then the agreement will be voided. The agreement is for 2 years or until they receive a used and occupancy permit.
Commissioner Evans stated that this house was Irwin Moore’s house.
Commissioner Young entertained a motion to enter into an agreement with the owners of 2305 Kings Highway to suspend their trash service and billing to the property due to the uninhabitable conditions of the house subject to the terms and conditions of the agreement. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.5 Fire Department-2003 New Lexington Rescue Engine – Mr. Vymazal explained that this is a request for approval to sell the 2003 engine. Mr. Stackhouse explained that he does not expect more than $25,000 for this engine. Once the sale funds are received; they will go into their replacement program.
Commissioner Young entertained a motion to authorize the Fire Department to proceed with the sale of their 2003 New Lexington Rescue Engine. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
5.6 Resignation of P & R Member Brett Klukan, effective, January 18, 2026 –
Commissioner Young entertained a motion to accept Brett Klukans’ resignation from the Parks and Recreation Board, effective January 18, 2026. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.7 Resignation of EAC Member JoEllen McBride, effective January 13, 2026
Commissioner Young entertained a motion to accept JoEllen McBrides’ resignation from the EAC, effective, January 13, 2026. Moved by Commissioner Thomas and seconded by Commissioner Kennedy. The vote passed 5-0.
5.8 Resignation of PC Member Adam Thomas, effective January 20, 2026
Commissioner Young entertained a motion to accept Adam Thomas’resignation from the Planning Commission, effective January 20, 2026. Moved by Commissioner Thomas and seconded by Commissioner Evans. The vote passed 5-0.
6. Resolutions
6.1 Resolution 2026-06 Remote Work Policy – Mr. Vymazal explained that this policy establishes the parameters and policies associated with what the requirements are for eligible township employees to work remotely.
Resident Vince Rose asked if this policy accounts for township devices only. Mr. Vymazal replied that their cloud-based services allow for township employees to access email from personal devices. Commissioner Young stated that the Township could improve the policy by requiring that the home access must be of equal or greater security and to verify that.
Commissioner Young entertained a motion to approve Resolution 2026-06 to develop guidelines and procedures for a remote work policy for Township employees. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
6.2 Resolution 2026-07 Bank Signatory Change – Commissioner Young explained that this resolution updates the signatory list so that the 5 current members of the Board can sign checks.
Commissioner Young entertained a motion to approve Resolution 2026-07 to designate depositories for Township funds. Moved by Commissioner Mullin and seconded by Commissioner Evans. The vote passed 5-0.
6.3 Resolution 2026-08 Emergency Response Territories – Commissioner Young explained that this resolution updates who provides protection to the Township: Fire Department, Police Department, and EMS.
Commissioner Young entertained a motion to approve Resolution 2026-08 designating Caln Township’s 2026 emergency service providers. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
6.4 Resolution 2026-09 PennDOT MTF Grant – Mr. Vymazal explained that the Township was awarded $1.3 million from DCED for the Caln Meetinghouse Bridge. The bridge will cost $1.9 million so this grant will be submitted for the difference. Also included would be stormwater improvement along Caln Meetinghouse Road.
Commissioner Young entertained a motion to approve Resolution 2026-09 authorizing the Township Manager to submit an application for the 2026 Multimodal Transportation Grant associated with the Caln Meetinghouse Bridge Replacement. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
6.5 Resolution 2026-10 Chester County Voting Delegates
Commissioner Young entertained a motion to approve Resolution 2026-10 appointing Tax Collection Committee representatives. Moved by Commissioner Mullin and seconded by Commissioner Evans. The vote passed 5-0.
7. Minutes to Approve
7.1 December 11, 2025
Commissioner Young entertained a motion to approve December 11, 2025, minutes. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0 with Commissioner Thomas abstaining because he was not in attendance at the meeting.
7.2 January 8, 2026 – Mr. Vymazal requested to table these minutes until they are completed.
Commissioner Young entertained a motion to table approval until these minutes are complete. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
8. Acknowledge Receipt of Planning Commission Minutes
8.1 November 18, 2025
On behalf of the Board, Commissioner Young entertained a motion acknowledging the Board receipt of November 18, 2025, Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
9. Additional Business – Commissioner Evans asked the total amount of grant funds awarded to the township in 2025.
Mr. Vymazal replied $2,974.763.
10. Public Comment – Resident Vince Rose asked Chief Taylor several questions. Chief Tayor explained that they use
Choice Marketing for their fund drive while trying not to burden the residents. They also have not seen a decrease in their fund drive versus an increase in the fire tax. Chief Taylor stated that he can provide exact numbers. Mr. Rose respectfully asked the Board to recognize residents more for their funding of a lot of great things. Mr. Vymazal recognized Mr. Hanson for representing Representative Williams office and recognizes all Representatives for supporting Caln Township. Mr. Rose also commented on the nice Police Ceremony.
11. Adjournment
Commissioner Young entertained a motion to adjourn January 29, 2026, meeting at 9:45 PM. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Submitted by,
Denise Miller
Board of Commissioners 7:30 PM
January 29, 2026, Minutes
Caln Township Board Members: Joshua Young-President, Mark Evans-Vice-President, Jane Kennedy-Commissioner, Paul Mullin-Commissioner, and Adam Thomas-Commissioner.
Staff Members Present: Don Vymazal-Township Manager/Secretary, Abbey Swan-Assist. Township Manager/Secretary and Community Enhancement Director, Denise Miller-Executive Associate, Ray Stackhouse-Director of Building and Life Safety, Police Chief Elias, Lisa Swan-Finance Director, Nicole Shannon-Ingleside Golf Manager, Duane Riley, Interim Public Works Director.
Professionals Present: Kristin Camp-Township Solicitor and Ross Bickhart-Township Engineer.
Special Guest: None.
The Board of Commissioners’ (BOCs) January 29, 2026, agenda was posted on the Township website, and at the Township Building on January 28, 2026. Agendas were made available for the public at the meeting. The 2026 Township meeting schedule was published in the Daily Local Newspaper, on December 22, 2025.
Call to Order and Salute to the Flag – Commissioner Young called the January 29, 2026, meeting to order at 7:30 PM. Commissioner Young then called for the Pledge of Allegiance to the flag.
Executive Session held January 15, 2026, regarding possible legal issues.
Commissioner Young moved the Police Swearing in Ceremony to the top of the agenda.
Commissioner Young thanked township staff, Minquas, and the Thorndale Volunteer Fire Company for their efforts during last weekend’s snowstorm.
Police Swearing in Ceremony – Commissioner Young swore in Brian Barber as the Deputy Chief of Police. Chief Elias stated that Staff Sergent Miller did an exceptional job in filling the Deputy Chief of Police position. Chief Elias then presented Staff Seargent Nate Miller with the Caln Township Police Department’s Distinguished Service Award.
Commissioner Young entertained a motion to add Eric Han from Representative Williams office to the agenda. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Commissioner Young explained that there are residents on Kings Highway and related streets in that neighborhood that have been experiencing power surges which caused significant damage to their electronic devices.
Eric Hanson is present tonight representing Representative Williams’ office with an update on PECO’s electric outages. Mr. Hanson explained that PECO is sending a letter to the impacted residents. PECOs’ fix will affect Longview Drive, Grandview Road, Greenwood Circle, Woodview Drive and Caln Meetinghouse Road neighborhoods. Mr. Hanson stated that Representative Williams finds these outages and loss of resident items unacceptable.
Commissioner Young summarized the PECO letter and explained that PECO is investing in enhancing the electrical
distribution system. The goal of the project is to update the overhead wire on East Kings Highway and retire the underbuilt conductors to prevent further vegetation related outages and surges.
Resident Vince Rose asked how he could gather neighbors for a meeting on similar issues. Commissioner Young explained that he would have to work with Mr. Vymazal and Representative Williams office. You could also give your information to Mr. Hanson tonight. Mr. Rose also asked if PECO is taking financial responsibility for the lost homeowners’ items. Mr. Hanson stated that financial reimbursements will be handled between residents and PECO.
Mr. Schappel spoke about a PECO pole in the road that needs to be removed. Mr. Vymazal replied that in response to their conversation, he called PECO several times. Hopefully with the infrastructure improvements planned for the near future, there may be an opportunity to relocate the pole out of the immediate Right of Way of the very narrow roadway.
Resident Presentation – Mr. Richard Schappel – Caln Meetinghouse/Granger Lane Sewer Line Extension Project.
Mr. Schappel stated that he is against this project and would like the Board to waive the inside and outside permit fees. Mr. Vymazal explained that the Township received a significant grant for this project to offset a portion of the cost to residents. Mr. Vymazal also explained that smaller lots cannot safely relocate their systems. The Township would have to move forward with this type of project if the DEP received a complaint. Mr. Stackhouse explained that the Township receives 50% of the inspection permit costs for administrative expenses and the third-party inspector receives 50%. The total permit cost for inside and outside inspections is $380.00.
Commissioner Evans stated that failing septic systems create a hazard for those who have wells. Mr. Schappel asked what do the homeowners do if their septic is failing. Commissioner Young stated that it would need to be pumped frequently.
Commissioner Mullin explained that 10-15 years ago this neighborhood was targeted because of failing systems. This grant was submitted several times and was recently awarded for 80% of the project costs. Commissioner Mullin stated that residents have 5 years to connect their sewer as long as it is tested every 2 years.
Citizens to be Heard – None.
1. Solicitor
1.1 Mi Place PRD Decision and Order – For Board consideration, Ms. Camp offered A PRD Decision and Order for Mi-Place.
Commissioner Evans asked if it is possible that the East Brandywine Townships (East Brandywine) decision could affect where the 2 roadways end up. Ms. Camp replied “no“ because they are limited to the access easement that are shown on the PRD plan. Commissioner Kennedy asked what would happen if East Brandywine did not do what they need to do and the Board approves this. Ms. Camp replied that this is a condition, so the Board is covered.
Commissioner Young entertained a motion to approve an application from Arbor Hills Associates requesting approval of amended final plan for a Planned Residential Development known as Mi-Place. Moved by Commissioner Thomas and seconded by Commissioner Evans. The vote passed 5-0.
1.2 Ordinance 2026-02 Forestry Regulation Approval – For Board consideration, Ms. Camp offered a new revised Zoning Ordinance omitting all reference to Timber Harvesting due to the letter received from the Attorney General claiming that the Township’s current Zoning Ordinance violates the acre law in Pennsylvania. The Attorney General would like the township to adopt the Penn State Model Ordinance. An analysis was performed and a new ordinance was drafted omitting all references to Timber Harvesting, creating a new Chapter 85B titled “Forestry Regulations”.
Commissioner Young entertained a motion to adopt Ordinance 2026-02 deleting references to Section 155-37.2 in the use regulations for all zoning districts, deleting Section 155-37A(3), A(4) and B(2), and Section 155-37.2 titled “Forestry, Timber Harvesting, Tree Harvesting, and Logging”, and adopting a New Chapter 85B titled “Forestry Regulations. Moved by Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
1.3 Ordinance Amending Chapter 83 Township Code Advertisement – For Board consideration, Ms. Camp offered the advertisement of revised Chapter 83 titled “Fire Prevention” and Chapter 120 “Property Maintenance” for adoption at the February 26th Board meeting. 1.3 and 1.4 were approved under 1.4.
1.4 Ordinance Amending Chapter 120 Township Code Advertisement – For Board consideration, Ms. Camp offered the advertisement of revised Chapter 120 titled “Property Maintenance.”
Commissioner Young entertained a motion to advertise amendments to the Township Code of Caln Township Chapter 83 titled “Fire Prevention to adopt the 2021 International Fire Code and Chapter 120 amending Chapter 120, titled “Property Maintenance” adopting the 2021 Internation Property Maintenance Code. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
2. Engineer
2.1 2026 MS4 PSA – For Board consideration, Mr. Bickhart offered a PSA for the 2026 MS4 Program continuation of the typical annual MS4 services. Resident Vince Rose asked if this is for general work. Commissioner Young stated that this is only for the MS4 Program. Mr. Stackhouse explained this includes inspections of all the Townships BMPs.
Commissioner Young entertained a motion to approve Gilmores PSA #2401230-01, in the “not to exceed” amount of $48,000 for the 2026 MS4 Program. Moved by Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
3. Director Reports/Highlights
3.1 Minquas – Assistant EMS Chief Michael Sarro reported that they have a lot of 4th and 5th calls. Commissioner Thomas asked what is a 4th and 5th call. Mr. Sarro explained that they generally have 3 trucks up throughout their 2 substations and main station. When additional calls come in beyond the 3rd truck, it is considered a 4th or 5th call.
3.2 Fire Department – Chief Taylor reported they have received an overwhelming amount of donations, which they will use to purchase additional needed equipment. Commissioner Mullin asked if residents could contribute online. Chief Taylor explained that their mobile version is not working; however, you can contribute through PayPal on their website by clicking the donation button.
Commissioner Young explained that PennDOT is proposing 2 lanes going in each direction and a third lane in the middle, which will move in directions based on need.
Commissioner Evans explained that at the PennDOT Bypass update meeting, PennDOT announced plans for 2 open lanes in each direction with a third flex lane that changes function based on time of day. Commissioner Evans asked Chief Taylor if this flex lane would only be used to moderate traffic volume or if it could also be used to close the lane nearest to an accident lane to improve safety of First Responders. Chief Taylor said that it definitely could be used for that purpose.
3.3 Public Works – Mr. Riley reported on several highlights. 3 new full-time laborers were hired and 16 inlets and approximately 500 feet of stormwater pipes were installed in 2025. They installed a new water line for the golf course and paved a new pad outside their golf cart building.
3.4 Ingleside Golf Course – Ms. Shannon reported that 2025 revenue was approximately $1 million and $200,000 more than 2024. Commissioner Kennedy asked what is currently happening at the golf course. Ms. Shannon stated that they are painting and servicing all of their equipment. Commissioner Mullin asked if the ProShop is open. Ms. Shannon stated that it is open for limited hours.
3.5 Building & Life Safety – Mr. Stackhouse shared a graph showing the breakdown of permits in 2025. Mr. Stackhouse
also stated that they will be flying to Florida on Mach 11th to do the approval for the new fire truck. EMS hired additional staff and developed a drone program. They use the same software in cooperation with Thorndale Fire Company. Multiple employees had Car Seat Installation Training and received Technician Certifications, received Fire Investigation Certifications, CPR and First Aid Instructor Certifications, and received Youth Fire Setting and Prevention Intervention Certification.
Commissioner Evans asked Mr. Stackhouse if The Farmhouse Coffee and Espresso Bar filed for LERTA. Mr. Stackhouse replied that they did.
3.6 Community Enhancement – Ms. A Swan reported on 2025 events. She also reported that Jessica Markovich reached her 1 year of employment. The EAC was also formed in 2025.
3.7 Police Department – Chief Elias reported that the police department ended 2025 with a full staff with the hiring of the Deputy Chief. Chief Elias also reported that 2025 ended with 12,077 service calls, which is almost an 8% increase from 2024 to 2025 and a 54% increase in the last 10 years. The 2024 calendar year had 464 service calls to Chester County Intermediate Unite and 271 in 2025. The service calls have decreased since the CCIU engaged in a partnership with the Chester County Sherrif’s office. Approximately $4000,000 was received in grant funding.
4. Finance Department
4.1 Financial Report – Ms. L. Swan reported that 2025 was a very good year for the Township. Budget season is over. Ms. L. Swan is confident that the fund balance will increase. Currently it is in a substantial solvency. The GFOA states that a Pennsylvania 1st Class Township generally ranges 15% to 25% of the annual operating expenditure and the Township is 37%.
Resident Vince Rose asked when the golf course will have a profit. Ms. L. Swan replied that it should be in about 4 to 6 years. Commissioner Mullin explained that the Township invested a lot in the golf course.
4.2 Check List
Commissioner Young entertained a motion to approve checks 55227 to 55327 and manual check 323. Moved by
Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
Township Manager
4.1 Ratification of Snow Emergency – Mr. Vymazal explained that this is to formally ratify the prior snow emergency
that the Township declared for the last snowstorm. This motion is to formally accept that emergency declaration.
Commissioner Young entertained a motion to ratify the Snow Emergency. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.2 Keep America Beautiful Roadside Cleanup Request – Mr. Vymazal explained that The Meadows at Hillview Community Association would like to provide cleanup throughout the year for approximately one-mile of Blackhorse Hill Road. The Township will provide support such as flaggers and signage etc.
Commissioner Evans had concerns with the speed on that road.
5.3 Signal Service Contract
Commissioner Young entertained a motion to approve Signal Service, Inc. for the Townships 2026-2027 Traffic Signal Maintenance Contract. Moved by Commissioner Kennedy and seconded by Commissioner Mullin. The vote passed 5-0.
5.4 2305 Kings Highway Trash Collection Agreement – Mr. Vymazal explained that the owners who purchased this property would like their trash bill suspended until they finish restoring the house back to its historic state. The house is uninhabitable so they would also request the money they paid in 2025 be credited towards their bills once they receive their use and occupancy permit. During the removal of walls, they found the original log cabin. A historian visited the house and dated it between the 1720’s and 1730’s. Mr. Vymazal also explained that the Township has an ordinance requiring that all homes have to use their trash removal service. If they do during the time of construction, then the agreement will be voided. The agreement is for 2 years or until they receive a used and occupancy permit.
Commissioner Evans stated that this house was Irwin Moore’s house.
Commissioner Young entertained a motion to enter into an agreement with the owners of 2305 Kings Highway to suspend their trash service and billing to the property due to the uninhabitable conditions of the house subject to the terms and conditions of the agreement. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.5 Fire Department-2003 New Lexington Rescue Engine – Mr. Vymazal explained that this is a request for approval to sell the 2003 engine. Mr. Stackhouse explained that he does not expect more than $25,000 for this engine. Once the sale funds are received; they will go into their replacement program.
Commissioner Young entertained a motion to authorize the Fire Department to proceed with the sale of their 2003 New Lexington Rescue Engine. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
5.6 Resignation of P & R Member Brett Klukan, effective, January 18, 2026 –
Commissioner Young entertained a motion to accept Brett Klukans’ resignation from the Parks and Recreation Board, effective January 18, 2026. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.7 Resignation of EAC Member JoEllen McBride, effective January 13, 2026
Commissioner Young entertained a motion to accept JoEllen McBrides’ resignation from the EAC, effective, January 13, 2026. Moved by Commissioner Thomas and seconded by Commissioner Kennedy. The vote passed 5-0.
5.8 Resignation of PC Member Adam Thomas, effective January 20, 2026
Commissioner Young entertained a motion to accept Adam Thomas’resignation from the Planning Commission, effective January 20, 2026. Moved by Commissioner Thomas and seconded by Commissioner Evans. The vote passed 5-0.
6. Resolutions
6.1 Resolution 2026-06 Remote Work Policy – Mr. Vymazal explained that this policy establishes the parameters and policies associated with what the requirements are for eligible township employees to work remotely.
Resident Vince Rose asked if this policy accounts for township devices only. Mr. Vymazal replied that their cloud-based services allow for township employees to access email from personal devices. Commissioner Young stated that the Township could improve the policy by requiring that the home access must be of equal or greater security and to verify that.
Commissioner Young entertained a motion to approve Resolution 2026-06 to develop guidelines and procedures for a remote work policy for Township employees. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
6.2 Resolution 2026-07 Bank Signatory Change – Commissioner Young explained that this resolution updates the signatory list so that the 5 current members of the Board can sign checks.
Commissioner Young entertained a motion to approve Resolution 2026-07 to designate depositories for Township funds. Moved by Commissioner Mullin and seconded by Commissioner Evans. The vote passed 5-0.
6.3 Resolution 2026-08 Emergency Response Territories – Commissioner Young explained that this resolution updates who provides protection to the Township: Fire Department, Police Department, and EMS.
Commissioner Young entertained a motion to approve Resolution 2026-08 designating Caln Township’s 2026 emergency service providers. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
6.4 Resolution 2026-09 PennDOT MTF Grant – Mr. Vymazal explained that the Township was awarded $1.3 million from DCED for the Caln Meetinghouse Bridge. The bridge will cost $1.9 million so this grant will be submitted for the difference. Also included would be stormwater improvement along Caln Meetinghouse Road.
Commissioner Young entertained a motion to approve Resolution 2026-09 authorizing the Township Manager to submit an application for the 2026 Multimodal Transportation Grant associated with the Caln Meetinghouse Bridge Replacement. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
6.5 Resolution 2026-10 Chester County Voting Delegates
Commissioner Young entertained a motion to approve Resolution 2026-10 appointing Tax Collection Committee representatives. Moved by Commissioner Mullin and seconded by Commissioner Evans. The vote passed 5-0.
7. Minutes to Approve
7.1 December 11, 2025
Commissioner Young entertained a motion to approve December 11, 2025, minutes. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0 with Commissioner Thomas abstaining because he was not in attendance at the meeting.
7.2 January 8, 2026 – Mr. Vymazal requested to table these minutes until they are completed.
Commissioner Young entertained a motion to table approval until these minutes are complete. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
8. Acknowledge Receipt of Planning Commission Minutes
8.1 November 18, 2025
On behalf of the Board, Commissioner Young entertained a motion acknowledging the Board receipt of November 18, 2025, Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
9. Additional Business – Commissioner Evans asked the total amount of grant funds awarded to the township in 2025.
Mr. Vymazal replied $2,974.763.
10. Public Comment – Resident Vince Rose asked Chief Taylor several questions. Chief Tayor explained that they use
Choice Marketing for their fund drive while trying not to burden the residents. They also have not seen a decrease in their fund drive versus an increase in the fire tax. Chief Taylor stated that he can provide exact numbers. Mr. Rose respectfully asked the Board to recognize residents more for their funding of a lot of great things. Mr. Vymazal recognized Mr. Hanson for representing Representative Williams office and recognizes all Representatives for supporting Caln Township. Mr. Rose also commented on the nice Police Ceremony.
11. Adjournment
Commissioner Young entertained a motion to adjourn January 29, 2026, meeting at 9:45 PM. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
Submitted by,
Denise Miller
