Caln Township Chester County, Pennsylvania
Board of Commissioners February 27, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President, Jane Kennedy-Commissioner, Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement, Johnnie Huggins-Director of Public Works Department, Nicole Shannon-Manager and Superintendent-Ingleside Golf Course, John Grant-Ingleside Golf Course Operations and Clubhouse Manager, Ray Stackhouse-Director of Building and Life Safety, Lisa Swan-Director of Finance and Township Treasurer.
Professionals Present: Chief Taylor-Thorndale Volunteer Fire Company, Minquas EMS Executive Director-Derek Dry NRP, Ross Bickhart-Gilmore & Associates.
Special Guest: Proclamation Recipient Katarina Korkie.
The Board of Commissioners’ (BOC) February 27, 2025, agenda was posted on the Township website, at the Township building on February 25, 2025, and agendas were made available for the public, at the meeting. The 2025 Township BOC meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the February 27, 2025, Board meeting to order at 7:32 PM. Commissioner Mullin then called for the Pledge of Allegiance.
Commissioner Mullin stated that there was an Executive Session on February 20, 2025, to discuss legal matters.
Proclamation Presentation – Katarina Korkie for the Junior National Young Leaders Conference – Commissioner Mullin read a proclamation for Ms. Korkie who was chosen to represent Collegium Charter School, at the Junior National Young Leaders Conference in Washington D.C.
Citizens to be Heard
Stacy Kuebler of 213 Meadow Drive read a statement regarding the decision for the Cohen Property and the Bondsville Road Apartments Conditional Use proposed extension decision tonight. Ms. Kuebler stated that she hopes that consideration has been made for the significant increase of traffic in the area, the potential home devaluation of the existing single family homes in the area, the safety of existing residents, the township infrastructure for trash, water, sewer, school attendance, and the current flooding.
1. Solicitor
1.1 Public Hearing – Adoption of the Zoning Amendment Regulating Vape Shops and other Miscellaneous Uses –
Ms. Camp opened the zoning ordinance amendment hearing. Ms. Camp explained that state laws require a public hearing before ordinance amendments are adopted. The MPC requirements were met for tonight’s hearing and for
the Board to consider these ordinance amendments.
Ms. Camp noted that this ordinance was advertised in the Daily Local Newspaper on February 12th and February 19th, a copy of the ordinance was sent to the Chester County Law Library and the Daily Local Newspaper for public inspection on January 31, 2025, the Township Planning Commission reviewed several iterations of this ordinance and gave their input on the latest at their meeting on January 21, 2025, a copy was sent to the Chester County Planning Commission on January 28, 2025. The Board addressed the majority of the Chester County Planning Commission’s comments. The Chester County Planning Commission submitted a final letter stating that they have no further comments.
Ms. Camp explained that the ordinance amends the definition of a convenience store, retail business establishment, and retail use. The ordinance adds definitions for various terms such as “Cannabinoid”, “Hookah”, “Hookah Bar/Lounge”, “Tobacco Store/Smoke Shop”, “Regulated Cannabinoid Substances Retailer” And “Unregulated Cannabinoid Substances Retailer” and updates the Zoning code to include the new uses as conditional uses in the I-1 industrial district. It also adds new dimensional requirements and regulations for those uses that an applicant would have to meet before being granted conditional use approval.
Commissioner Evans stated that there was a local article circulating online that misrepresented both the intent and effects of this ordinance.
1.2 Ordinance 2025-01 – Regulating Vape Shops & Other Miscellaneous Uses
Commissioner Mullin entertained a motion to adopt Ordinance 2025-01 of the Caln Township Zoning Amendment regulating vape shops and other miscellaneous uses. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
1.3 Request to Extend Bondsville Road Apartments Conditional Use Approval – Ms. Camp stated that Realty Ventures LLC, is the owner of two parcels located at 415 Bondsville Road and zoned R4 medium to high density residential. The owner received final subdivision and land development approval to consolidate the two parcels to construct a 15,397-foot senior independent living facility with fifty-seven units.
Ms. Camp explained that in May of 2024, the Applicant requested, and the Board approved an extension of their conditional use, until May 29, 2025. Following, the township and the applicant engaged in seven months of discussion to determine if the Applicant would consider a “land swap” with the Township. The Applicant has requested that the seven months of discussion time be added onto their May 29, 2025, deadline making their conditional use valid until December 29, 2025.
Commissioner Mullin entertained a motion to approve Bondsville Realty Ventures LLC, request to extend Bondsville Road Apartments Conditional Use Approval, until December 29, 2025. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
1.4 Cohen Conditional Use Decision – Ms. Camp stated that Applicant Michael Cohen is the owner with his brother Allan Cohen and Elise Straple of 29.02 acres located at 4109 Lincoln Highway. The Applicant filed a conditional use application on or about May 24, 2024, seeking conditional use approval pursuant to Section 155-26 C2.(2) of the Caln Township Zoning Ordinance, as it was amended on January 25, 2024. The hearing was continued on the record until January 9, 2025, when the evidentiary record was closed. The Applicant agreed to grant the Board an extension of four days to render a decision.
Ms. Camp stated that the plan was revised to make some of the townhomes bigger, which reduced the total number of townhomes from 103 to 97. Ms. Camp explained that the Board’s practice is not to include waivers in a decision and order; however, she added the approval of loop road access on the northern pod as opposed to a boulevard entrance. Mr. Nagle pointed out that they are seeking two waivers from various sections in the subdivision and land development ordinance, including Section 137-44.1.A to allow grading and installation of various improvements and utilities in Riparian Buffer Zone 2. The Board is aware of these waiver requests and will address them as part of the subdivision and land development review process. Ms. Camp stated that she will put the additional waivers under “Findings of Fact.”
Ms. Camp reviewed the Conditions of Approval of February 27, 2025.
Mr. Nagle stated that waivers were requested on the submitted sketch plan. Mr. Nagle also stated that the decision and order says that there are no buildings or roads that are proposed to be built in the “riparian buffer zones.” He believes it should be “flood plain” instead of “riparian buffer zones”. Ms. Camp explained that she was not clear on what the disturbance is in the Riparian Buffer Zones, and she would like to consult with the Township Engineer before she changes anything.
Commissioner Kennedy asked if the designed plans required them to show a deck or front porch. Ms. Camp replied that the last condition is intended to address that. The plans need to show a table that lists units 1 through 97 with the impervious cover allotted to each unit that is going to include a front step, the building itself, and then a back rear deck area or patio. Mr. Nagle explained that the condition requires the plan show a chart for each lot and then either the lot area that is designated for those improvements or the limited common element that might be included in the townhome declaration for those improvements, and that will be shown on the plans. Commissioner Kennedy asked if a deck or patio is an option for the buyer. Mr. Nagle replied that once the land development is approved, the township wants to see where you can put a deck or patio on the plans.
Commissioner Young stated that he did not attend the January 9, 2025, hearing; however, he read the transcript and asked if Mr. Nagle is open to him voting on this motion. Mr. Nagle replied “yes.”
Dan Hagan of 217 Park Drive asked about the riparian buffer zone. Ms. Camp explained that it is a subdivision and land development ordinance provision that you do not want to encroach within what the ordinance defines as riparian buffer zone.
Stacy Kuebler of 213 Meadow Drive stated that she does not recall hearing about a loop road. Ms. Camp replied that the loop road is the way the road is designed.
Ms. Kuebler asked if the G.O. Carlson Road improvements are accessible to residents. Ms. Camp replied that they are in the plans. Mr. Stackhouse explained that the plan shows updates to the almost 90 degree left turn which should improve how it flows.
Commissioner Mullin asked if the Board likes the stamped concrete entrance. Board consensus was to do the stamped concrete entrance. Ms. Camp explained that the conditional use decision states that the streetscape improvements shall be approved by the Board. Commissioner Mullin asked if the stamped concrete has to be maintained. Commissioner Young replied that it will be maintained by the homeowner’s association. Mr. Nagle explained that it is a common element that is subject to the maintenance by the homeowner’s association (HOA).
Dan Hagan of 217 Park Drive asked the status of a trail in this development and if so, where parking will be located. Commissioner Mullin replied that parking will be elsewhere and there is an easement for the section of trail going through this property. Ms. Camp explained that it has not been determined the way the condition is worded. It is a blanket easement to go through the common open space. The intention would not be until the whole trail project moves forward with an evaluation of where the trailheads are and where the appropriate parking is. Ms. A. Swan stated that the feasibility study shows the trailhead in Municipal Park.
Commissioner Evans stated that he and the Lincoln Highway Committee had hopes that this project would initiate the drive for a fully reimagined and revitalize Lincoln Highway. The developers were encouraged to incorporate street-facing buildings and granted the ability to build 3-story townhomes to make this project something special. They chose not to, and he is very disappointed with their lack of vision.
Noel Bernard of 1508 Caln Meetinghouse Road thanked Commissioner Evans for all his comments.
Ms. Camp offered a motion to approve, subject to the motion, the edits as described concerning the width of the road and the change to the facts of finding relating to identifying all the waiver requests, and to confirmation with the Township Engineer the exact nature of the encroachment into the riparian buffer zone.
Commissioner Mullin entertained a motion to approve applicant H. Michael Cohen Conditional Use Decision and Order for the property located at 4109 Lincoln Highway with Mr. Nagle’s and Ms. Camp’s comments. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
2. Engineering
2.1 G.O. Carlson Boulevard Retaining Wall Emergency Replacement – Mr. Bickhart shared his screen for review of
the 98% completed project, except for a few minor punch list items.
Commissioner Young stated that it looks like the road is sinking at the curb. Mr. Bickhart replied that he can work with the public works department and fill in and seal where the south side of the curb pulled away from the pavement.
Commissioner Young stated that it looks like the road has a hump in it at the curb. Mr. Bickhart replied that there are funds in the project budget to do milling and overlay, so he will review this area when he is out there next time. Commissioner Evans asked how this affects the pedestrian pathway. Mr. Bickhart replied that the north side of the pathway was open during construction.
3. Resolutions
3.1 Resolution 2025-08 Disposition of Police Documents According to the Municipal Records Manual – For Board consideration, Mr. Vymazal offered Resolution 2025-08.
Commissioner Kennedy asked if the township uses a shredding company. Mr. Vymazal replied if that staff uses a shredding company if there is a lot to shred, otherwise they can shred documents in-house or put documents into a locked bin that is emptied once a month.
Commissioner Mullin entertained a motion to approve Resolution 2025-08 for the Disposition of Caln Township Police Documents according to the Municipal Records Manual. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro. The vote passed 5-0.
4. Director Reports
4.1 Fire Company – Chief Taylor noted a few highlights from his department’s January 2025 monthly report which was previously provided to the Board. Chief Taylor also noted that their fundraiser received an overwhelming return in donations.
Commissioner Mullin asked if the Route 30 bypass is still giving them trouble. Chief Taylor replied that they receive push back for other areas also. An example is that last week they had several instances where they had obscenities shouted at them.
4.2 Minquas EMS – Mr. Dry noted a few highlights from his department’s January 2025 report which was previously
provided to the Board.
Commissioner Mullin asked if donations could be paid online. Mr. Dry replied that in the past you could; however, they now take checks because it was not beneficial to accept payments online.
4.3 Ingleside Golf Course – Ms. Shannon noted a few highlights from her department’s January 2025 report which
was previously provided to the Board. Ms. Shannon also noted that January was a slow month, due to snow. Ms. Shannon introduced Ingleside Golf Course Operations and Clubhouse Manager John Grant. Mr. Grant stated that the golf course offers the ability to serve and provide an event space for the public.
Commissioner Evans asked if the issue with the couple that attended several Board meetings regarding golf balls damaging their house and vehicles has been resolved. Ms. Shannon replied that golf slowed down soon after the angle of the tee shots was changed to try and help the situation. Ms. Shannon stated that she will visit the couple in the spring.
4.4 Public Works – Mr. Huggins noted a few highlights from his department’s January 2025 report which was previously provided to the Board. Mr. Huggins reviewed the current work of the public works department.
4.5 Building & Life Safety – Mr. Stackhouse noted a few highlights from his department’s January 2025 report which was previously provided to the Board. Mr. Stackhouse also noted that an emergency service drone was purchased for emergency management and code enforcement. Mr. Stackhouse also noted Civil Service testing on March 8, 2025, for interviews to hire two full-time and three part-time firefighters.
Commissioner Evans asked that only Lincoln Highway be used when construction vehicles are entering and exiting the Cohen property. Mr. Stackhouse replied that wetlands, riparian buffers, and the floodplain are concerns because of the repeated disruption in that area; however his department will review Commissioner Evans’ question.
4.6 Police – Mr. Vymazal reported that Chief Elias was not able to attend in person due to a conflict and could not call in due to technical issues.
4.7 Community Enhancement – Ms. A. Swan noted a few highlights from her department’s January 2025 report
which was previously provided to the Board. Ms. A. Swan also noted that the top performing January 2025 posts were the G.O. Carlson Road closure, police and firefighter hiring, snowy historic building pictures, and the announcement of the holiday decorating contest winners.
5. Township Manager
5.1 Public Works Commercial Mower Purchase – Mr. Vymazal stated that the Amtrak mowing portion was the highest cost of the 2025 Lawn Maintenance contract, so it was removed from the contract and will be done in-house instead. Mr. Vymazal also stated that public works staff is requesting the purchase of two commercial grade Kubota-ZD 1200 commercial mowers.
Commissioner Kennedy asked the width of the mower blades. Mr. Huggins replied, “72 inches”. Commissioner Kennedy also asked if there are adequate trailers to haul both mowers. Mr. Huggins replied that there are.
Commissioner Mullin asked if they would mow the section around Spackman-Davis Farm. Mr. Huggins replied, “yes”. Commissioner Mullin also asked about the life expectancy of the mowers. Mr. Huggins replied that they will last approximately ten years if they are taken care of.
Commissioner Mullin entertained a motion to authorize staff to purchase 2 commercial Grade Kubota-ZD 1200 Series Diesel Engine Mowers in the amount of $34,923.40. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
5.2 Public Works Lawn Bid – Mr. Vymazal requested authorization for staff to advertise the 2025 Property Maintenance bid in the Daily Local Newspaper.
Commissioner Mullin asked if the snow removal portion of the bid was removed. Mr. Vymazal replied that it was because the public works department is fully staffed and is able to do the township-wide snow removal with help from the Municipal Authority staff, if needed.
Commissioner Mullin entertained a motion to authorize Staff to put the 2025 Municipal Property Maintenance bid out for bid. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.3 Public Works Street Sweeper Truck Rental – Mr. Huggins requested authorization to rent a street sweeper truck,
in the amount of $9,945.00.
Commissioner Kennedy asked if Public Works can complete sweeping the township in a month. Mr. Huggins replied that it can be unless there are many heavy rainstorms.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign an agreement with Stewart-Amos Equipment for one month at the rate of $9,945.00. Moved by Commissioner Tindaro and seconded by Commissioner Evans. The vote passed 5-0.
5.4 Public Works Two Trailer Sales on Municibid – Mr. Huggins requested authorization for staff to list the 1988
Centerville and 1998 Hudson trailers on Municibid.
Commissioner Mullin entertained a motion to authorize Staff to put public works 1988 Centerville and 1998 Hudson trailer on Municibid. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
5.5 Public Works Garage Bathroom Repairs – Mr. Vymazal stated that the low bid for the public works department bathroom repairs is $22,500.00. Mr. Vymazal stated that staff will continue conservation regarding other areas that need repairs. Mr. Huggins stated that there are nine employees with one facility. The repairs will add a second toilet, add a wash sink, and remove the shower.
Commissioner Mullin asked if the bathroom will be destroyed if the building is renovated in the future. Mr. Huggins replied that they would like to expand the building in approximately two years. Commissioner Mullin asked if the new pipes will be connected underground. Mr. Huggins replied that the pipes will connect to the trap of the existing bathroom trap.
Commissioner Evans asked if the bathroom could be incorporated in the master plan when they renovate in the
future.
Commissioner Kennedy stated that the public works department requires additional indoor space to accommodate the new equipment. Mr. Huggins explained that there are dead trees that could damage the equipment that is stored outside.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with Vaughan Construction Service for the Public Works Garage Bathroom Repairs, in the amount of $22,500.00.00. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.6 Public Works Street Light Maintenance Contract – Mr. Vymazal explained that this contract is for street light maintenance for the LED Cobra Head streetlights.
Commissioner Tindaro asked if this motion is for all the lights or just holiday lights. Commissioner Evans replied that they are for the Cobra Head regular lights. Mr. Vymazal replied that service could also possibly be provided for decorative lights.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with Charles Higgins & Sons for the LED Cobra Head Streetlights Service. Moved by Commissioner Tindaro and seconded by Commissioner Young. The vote passed 5-0.
5.7 EMS Cost Sharing Agreement – Mr. Stackhouse offered an Emergency Medical Services Cost Sharing Agreement for the Board President to sign.
Commissioner Young explained that this agreement is between all five municipalities.
Commissioner Mullin entertained a motion to authorize the Township President to sign and enter into an Emergency Medical Services Cost Sharing Agreement. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
5.8 ROBB Consulting Engagement Letter – Mr. Stackhouse offered a consulting services agreement for the Regional EMS delivery concept. ROBB will conduct an assessment of the existing EMS system and develop a strategic plan.
Commissioner Kennedy asked if the $44,000.00 is a monthly fee. Mr. Stackhouse and Commissioner Young explained that the $44,000.00 is a onetime fee and is divided among the five municipalities based on their individual call volume.
Commissioner Mullin entertained a motion to approve the December 4, 2024, proposal from ROBB Consulting, LLC to provide consulting services for the regional EMS delivery concept. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 4-0.
5.8 Holiday Lighting on Lincoln Highway – Mr. Vymazal requested the purchase of two snowflakes and garland for
the decorative poles. Ms. A. Swan explained that the snowflakes are currently 40% off and the garland is 30% off.
Mr. Stackhouse suggested putting the snowflakes and garland high on the poles, so they cannot be vandalized. Ms. A. Swan replied that the snowflakes were reachable from the sidewalk.
Tom Parr of 582 Lloyd Avenue asked the length of the garland. Ms. A. Swan replied 20 feet.
Commissioner Tindaro asked if the holiday lighting going towards the west of Lincoln Highway. Ms. A. Swan replied that they eventually.
Commissioner Mullin entertained a motion to authorize staff to purchase holiday lighting from Holiday Outdoor Décor during their discount period, in the amount of $5,329.74. Moved by Commissioner Evans and seconded by Commissioner Tindaro. Commissioner Mullin stated that 2 snowflakes and 20 pieces of garland will be purchased.
5.9 CCIU – Mr. Vymazal stated that as of approximately two weeks ago there had been 237 responses by the police to the CCIU this year. Mr. Vymazal also stated that the CCIU hired an Assistant Executive Director and Director of Safety and Security.
6. Board Minutes to Approve
6.1 February 13, 2025
Commissioner Mullin entertained a motion to approve the February 13, 2025, Board minutes. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0 with one abstention.
7. Acknowledgement of Planning Commission Minutes
7.1 January 21, 2025
Commissioner Mullin entertained a motion to acknowledge Board receipt of the January 21, 2025, approved Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
8. Finance Department
8.1 Financial Report – Ms. L. Swan noted a few highlights from her department’s January 2025 report which was previously provided to the Board. Ms. Swan also noted that the bulk of the revenue will not be received until mid to end of April.
8.2 Checks
Commissioner Mullin entertained a motion to approve checks 53587 to 53646 and manual check 312. Moved by Commissioner Tindaro and seconded by Commissioner Young. The vote passed 5-0.
9. Additional Business – There were none.
10. Public Comment – There was none.
11. Adjournment
Commissioner Mullin entertained a motion to adjourn the February 27, 2025, Board meeting at 9:55 PM. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Respectfully submitted,
Denise Miller
Assistant Twp. Secretary
Board of Commissioners February 27, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President, Jane Kennedy-Commissioner, Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement, Johnnie Huggins-Director of Public Works Department, Nicole Shannon-Manager and Superintendent-Ingleside Golf Course, John Grant-Ingleside Golf Course Operations and Clubhouse Manager, Ray Stackhouse-Director of Building and Life Safety, Lisa Swan-Director of Finance and Township Treasurer.
Professionals Present: Chief Taylor-Thorndale Volunteer Fire Company, Minquas EMS Executive Director-Derek Dry NRP, Ross Bickhart-Gilmore & Associates.
Special Guest: Proclamation Recipient Katarina Korkie.
The Board of Commissioners’ (BOC) February 27, 2025, agenda was posted on the Township website, at the Township building on February 25, 2025, and agendas were made available for the public, at the meeting. The 2025 Township BOC meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the February 27, 2025, Board meeting to order at 7:32 PM. Commissioner Mullin then called for the Pledge of Allegiance.
Commissioner Mullin stated that there was an Executive Session on February 20, 2025, to discuss legal matters.
Proclamation Presentation – Katarina Korkie for the Junior National Young Leaders Conference – Commissioner Mullin read a proclamation for Ms. Korkie who was chosen to represent Collegium Charter School, at the Junior National Young Leaders Conference in Washington D.C.
Citizens to be Heard
Stacy Kuebler of 213 Meadow Drive read a statement regarding the decision for the Cohen Property and the Bondsville Road Apartments Conditional Use proposed extension decision tonight. Ms. Kuebler stated that she hopes that consideration has been made for the significant increase of traffic in the area, the potential home devaluation of the existing single family homes in the area, the safety of existing residents, the township infrastructure for trash, water, sewer, school attendance, and the current flooding.
1. Solicitor
1.1 Public Hearing – Adoption of the Zoning Amendment Regulating Vape Shops and other Miscellaneous Uses –
Ms. Camp opened the zoning ordinance amendment hearing. Ms. Camp explained that state laws require a public hearing before ordinance amendments are adopted. The MPC requirements were met for tonight’s hearing and for
the Board to consider these ordinance amendments.
Ms. Camp noted that this ordinance was advertised in the Daily Local Newspaper on February 12th and February 19th, a copy of the ordinance was sent to the Chester County Law Library and the Daily Local Newspaper for public inspection on January 31, 2025, the Township Planning Commission reviewed several iterations of this ordinance and gave their input on the latest at their meeting on January 21, 2025, a copy was sent to the Chester County Planning Commission on January 28, 2025. The Board addressed the majority of the Chester County Planning Commission’s comments. The Chester County Planning Commission submitted a final letter stating that they have no further comments.
Ms. Camp explained that the ordinance amends the definition of a convenience store, retail business establishment, and retail use. The ordinance adds definitions for various terms such as “Cannabinoid”, “Hookah”, “Hookah Bar/Lounge”, “Tobacco Store/Smoke Shop”, “Regulated Cannabinoid Substances Retailer” And “Unregulated Cannabinoid Substances Retailer” and updates the Zoning code to include the new uses as conditional uses in the I-1 industrial district. It also adds new dimensional requirements and regulations for those uses that an applicant would have to meet before being granted conditional use approval.
Commissioner Evans stated that there was a local article circulating online that misrepresented both the intent and effects of this ordinance.
1.2 Ordinance 2025-01 – Regulating Vape Shops & Other Miscellaneous Uses
Commissioner Mullin entertained a motion to adopt Ordinance 2025-01 of the Caln Township Zoning Amendment regulating vape shops and other miscellaneous uses. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
1.3 Request to Extend Bondsville Road Apartments Conditional Use Approval – Ms. Camp stated that Realty Ventures LLC, is the owner of two parcels located at 415 Bondsville Road and zoned R4 medium to high density residential. The owner received final subdivision and land development approval to consolidate the two parcels to construct a 15,397-foot senior independent living facility with fifty-seven units.
Ms. Camp explained that in May of 2024, the Applicant requested, and the Board approved an extension of their conditional use, until May 29, 2025. Following, the township and the applicant engaged in seven months of discussion to determine if the Applicant would consider a “land swap” with the Township. The Applicant has requested that the seven months of discussion time be added onto their May 29, 2025, deadline making their conditional use valid until December 29, 2025.
Commissioner Mullin entertained a motion to approve Bondsville Realty Ventures LLC, request to extend Bondsville Road Apartments Conditional Use Approval, until December 29, 2025. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
1.4 Cohen Conditional Use Decision – Ms. Camp stated that Applicant Michael Cohen is the owner with his brother Allan Cohen and Elise Straple of 29.02 acres located at 4109 Lincoln Highway. The Applicant filed a conditional use application on or about May 24, 2024, seeking conditional use approval pursuant to Section 155-26 C2.(2) of the Caln Township Zoning Ordinance, as it was amended on January 25, 2024. The hearing was continued on the record until January 9, 2025, when the evidentiary record was closed. The Applicant agreed to grant the Board an extension of four days to render a decision.
Ms. Camp stated that the plan was revised to make some of the townhomes bigger, which reduced the total number of townhomes from 103 to 97. Ms. Camp explained that the Board’s practice is not to include waivers in a decision and order; however, she added the approval of loop road access on the northern pod as opposed to a boulevard entrance. Mr. Nagle pointed out that they are seeking two waivers from various sections in the subdivision and land development ordinance, including Section 137-44.1.A to allow grading and installation of various improvements and utilities in Riparian Buffer Zone 2. The Board is aware of these waiver requests and will address them as part of the subdivision and land development review process. Ms. Camp stated that she will put the additional waivers under “Findings of Fact.”
Ms. Camp reviewed the Conditions of Approval of February 27, 2025.
Mr. Nagle stated that waivers were requested on the submitted sketch plan. Mr. Nagle also stated that the decision and order says that there are no buildings or roads that are proposed to be built in the “riparian buffer zones.” He believes it should be “flood plain” instead of “riparian buffer zones”. Ms. Camp explained that she was not clear on what the disturbance is in the Riparian Buffer Zones, and she would like to consult with the Township Engineer before she changes anything.
Commissioner Kennedy asked if the designed plans required them to show a deck or front porch. Ms. Camp replied that the last condition is intended to address that. The plans need to show a table that lists units 1 through 97 with the impervious cover allotted to each unit that is going to include a front step, the building itself, and then a back rear deck area or patio. Mr. Nagle explained that the condition requires the plan show a chart for each lot and then either the lot area that is designated for those improvements or the limited common element that might be included in the townhome declaration for those improvements, and that will be shown on the plans. Commissioner Kennedy asked if a deck or patio is an option for the buyer. Mr. Nagle replied that once the land development is approved, the township wants to see where you can put a deck or patio on the plans.
Commissioner Young stated that he did not attend the January 9, 2025, hearing; however, he read the transcript and asked if Mr. Nagle is open to him voting on this motion. Mr. Nagle replied “yes.”
Dan Hagan of 217 Park Drive asked about the riparian buffer zone. Ms. Camp explained that it is a subdivision and land development ordinance provision that you do not want to encroach within what the ordinance defines as riparian buffer zone.
Stacy Kuebler of 213 Meadow Drive stated that she does not recall hearing about a loop road. Ms. Camp replied that the loop road is the way the road is designed.
Ms. Kuebler asked if the G.O. Carlson Road improvements are accessible to residents. Ms. Camp replied that they are in the plans. Mr. Stackhouse explained that the plan shows updates to the almost 90 degree left turn which should improve how it flows.
Commissioner Mullin asked if the Board likes the stamped concrete entrance. Board consensus was to do the stamped concrete entrance. Ms. Camp explained that the conditional use decision states that the streetscape improvements shall be approved by the Board. Commissioner Mullin asked if the stamped concrete has to be maintained. Commissioner Young replied that it will be maintained by the homeowner’s association. Mr. Nagle explained that it is a common element that is subject to the maintenance by the homeowner’s association (HOA).
Dan Hagan of 217 Park Drive asked the status of a trail in this development and if so, where parking will be located. Commissioner Mullin replied that parking will be elsewhere and there is an easement for the section of trail going through this property. Ms. Camp explained that it has not been determined the way the condition is worded. It is a blanket easement to go through the common open space. The intention would not be until the whole trail project moves forward with an evaluation of where the trailheads are and where the appropriate parking is. Ms. A. Swan stated that the feasibility study shows the trailhead in Municipal Park.
Commissioner Evans stated that he and the Lincoln Highway Committee had hopes that this project would initiate the drive for a fully reimagined and revitalize Lincoln Highway. The developers were encouraged to incorporate street-facing buildings and granted the ability to build 3-story townhomes to make this project something special. They chose not to, and he is very disappointed with their lack of vision.
Noel Bernard of 1508 Caln Meetinghouse Road thanked Commissioner Evans for all his comments.
Ms. Camp offered a motion to approve, subject to the motion, the edits as described concerning the width of the road and the change to the facts of finding relating to identifying all the waiver requests, and to confirmation with the Township Engineer the exact nature of the encroachment into the riparian buffer zone.
Commissioner Mullin entertained a motion to approve applicant H. Michael Cohen Conditional Use Decision and Order for the property located at 4109 Lincoln Highway with Mr. Nagle’s and Ms. Camp’s comments. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
2. Engineering
2.1 G.O. Carlson Boulevard Retaining Wall Emergency Replacement – Mr. Bickhart shared his screen for review of
the 98% completed project, except for a few minor punch list items.
Commissioner Young stated that it looks like the road is sinking at the curb. Mr. Bickhart replied that he can work with the public works department and fill in and seal where the south side of the curb pulled away from the pavement.
Commissioner Young stated that it looks like the road has a hump in it at the curb. Mr. Bickhart replied that there are funds in the project budget to do milling and overlay, so he will review this area when he is out there next time. Commissioner Evans asked how this affects the pedestrian pathway. Mr. Bickhart replied that the north side of the pathway was open during construction.
3. Resolutions
3.1 Resolution 2025-08 Disposition of Police Documents According to the Municipal Records Manual – For Board consideration, Mr. Vymazal offered Resolution 2025-08.
Commissioner Kennedy asked if the township uses a shredding company. Mr. Vymazal replied if that staff uses a shredding company if there is a lot to shred, otherwise they can shred documents in-house or put documents into a locked bin that is emptied once a month.
Commissioner Mullin entertained a motion to approve Resolution 2025-08 for the Disposition of Caln Township Police Documents according to the Municipal Records Manual. Moved by Commissioner Kennedy and seconded by Commissioner Tindaro. The vote passed 5-0.
4. Director Reports
4.1 Fire Company – Chief Taylor noted a few highlights from his department’s January 2025 monthly report which was previously provided to the Board. Chief Taylor also noted that their fundraiser received an overwhelming return in donations.
Commissioner Mullin asked if the Route 30 bypass is still giving them trouble. Chief Taylor replied that they receive push back for other areas also. An example is that last week they had several instances where they had obscenities shouted at them.
4.2 Minquas EMS – Mr. Dry noted a few highlights from his department’s January 2025 report which was previously
provided to the Board.
Commissioner Mullin asked if donations could be paid online. Mr. Dry replied that in the past you could; however, they now take checks because it was not beneficial to accept payments online.
4.3 Ingleside Golf Course – Ms. Shannon noted a few highlights from her department’s January 2025 report which
was previously provided to the Board. Ms. Shannon also noted that January was a slow month, due to snow. Ms. Shannon introduced Ingleside Golf Course Operations and Clubhouse Manager John Grant. Mr. Grant stated that the golf course offers the ability to serve and provide an event space for the public.
Commissioner Evans asked if the issue with the couple that attended several Board meetings regarding golf balls damaging their house and vehicles has been resolved. Ms. Shannon replied that golf slowed down soon after the angle of the tee shots was changed to try and help the situation. Ms. Shannon stated that she will visit the couple in the spring.
4.4 Public Works – Mr. Huggins noted a few highlights from his department’s January 2025 report which was previously provided to the Board. Mr. Huggins reviewed the current work of the public works department.
4.5 Building & Life Safety – Mr. Stackhouse noted a few highlights from his department’s January 2025 report which was previously provided to the Board. Mr. Stackhouse also noted that an emergency service drone was purchased for emergency management and code enforcement. Mr. Stackhouse also noted Civil Service testing on March 8, 2025, for interviews to hire two full-time and three part-time firefighters.
Commissioner Evans asked that only Lincoln Highway be used when construction vehicles are entering and exiting the Cohen property. Mr. Stackhouse replied that wetlands, riparian buffers, and the floodplain are concerns because of the repeated disruption in that area; however his department will review Commissioner Evans’ question.
4.6 Police – Mr. Vymazal reported that Chief Elias was not able to attend in person due to a conflict and could not call in due to technical issues.
4.7 Community Enhancement – Ms. A. Swan noted a few highlights from her department’s January 2025 report
which was previously provided to the Board. Ms. A. Swan also noted that the top performing January 2025 posts were the G.O. Carlson Road closure, police and firefighter hiring, snowy historic building pictures, and the announcement of the holiday decorating contest winners.
5. Township Manager
5.1 Public Works Commercial Mower Purchase – Mr. Vymazal stated that the Amtrak mowing portion was the highest cost of the 2025 Lawn Maintenance contract, so it was removed from the contract and will be done in-house instead. Mr. Vymazal also stated that public works staff is requesting the purchase of two commercial grade Kubota-ZD 1200 commercial mowers.
Commissioner Kennedy asked the width of the mower blades. Mr. Huggins replied, “72 inches”. Commissioner Kennedy also asked if there are adequate trailers to haul both mowers. Mr. Huggins replied that there are.
Commissioner Mullin asked if they would mow the section around Spackman-Davis Farm. Mr. Huggins replied, “yes”. Commissioner Mullin also asked about the life expectancy of the mowers. Mr. Huggins replied that they will last approximately ten years if they are taken care of.
Commissioner Mullin entertained a motion to authorize staff to purchase 2 commercial Grade Kubota-ZD 1200 Series Diesel Engine Mowers in the amount of $34,923.40. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
5.2 Public Works Lawn Bid – Mr. Vymazal requested authorization for staff to advertise the 2025 Property Maintenance bid in the Daily Local Newspaper.
Commissioner Mullin asked if the snow removal portion of the bid was removed. Mr. Vymazal replied that it was because the public works department is fully staffed and is able to do the township-wide snow removal with help from the Municipal Authority staff, if needed.
Commissioner Mullin entertained a motion to authorize Staff to put the 2025 Municipal Property Maintenance bid out for bid. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.3 Public Works Street Sweeper Truck Rental – Mr. Huggins requested authorization to rent a street sweeper truck,
in the amount of $9,945.00.
Commissioner Kennedy asked if Public Works can complete sweeping the township in a month. Mr. Huggins replied that it can be unless there are many heavy rainstorms.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign an agreement with Stewart-Amos Equipment for one month at the rate of $9,945.00. Moved by Commissioner Tindaro and seconded by Commissioner Evans. The vote passed 5-0.
5.4 Public Works Two Trailer Sales on Municibid – Mr. Huggins requested authorization for staff to list the 1988
Centerville and 1998 Hudson trailers on Municibid.
Commissioner Mullin entertained a motion to authorize Staff to put public works 1988 Centerville and 1998 Hudson trailer on Municibid. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
5.5 Public Works Garage Bathroom Repairs – Mr. Vymazal stated that the low bid for the public works department bathroom repairs is $22,500.00. Mr. Vymazal stated that staff will continue conservation regarding other areas that need repairs. Mr. Huggins stated that there are nine employees with one facility. The repairs will add a second toilet, add a wash sink, and remove the shower.
Commissioner Mullin asked if the bathroom will be destroyed if the building is renovated in the future. Mr. Huggins replied that they would like to expand the building in approximately two years. Commissioner Mullin asked if the new pipes will be connected underground. Mr. Huggins replied that the pipes will connect to the trap of the existing bathroom trap.
Commissioner Evans asked if the bathroom could be incorporated in the master plan when they renovate in the
future.
Commissioner Kennedy stated that the public works department requires additional indoor space to accommodate the new equipment. Mr. Huggins explained that there are dead trees that could damage the equipment that is stored outside.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with Vaughan Construction Service for the Public Works Garage Bathroom Repairs, in the amount of $22,500.00.00. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5.6 Public Works Street Light Maintenance Contract – Mr. Vymazal explained that this contract is for street light maintenance for the LED Cobra Head streetlights.
Commissioner Tindaro asked if this motion is for all the lights or just holiday lights. Commissioner Evans replied that they are for the Cobra Head regular lights. Mr. Vymazal replied that service could also possibly be provided for decorative lights.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a contract with Charles Higgins & Sons for the LED Cobra Head Streetlights Service. Moved by Commissioner Tindaro and seconded by Commissioner Young. The vote passed 5-0.
5.7 EMS Cost Sharing Agreement – Mr. Stackhouse offered an Emergency Medical Services Cost Sharing Agreement for the Board President to sign.
Commissioner Young explained that this agreement is between all five municipalities.
Commissioner Mullin entertained a motion to authorize the Township President to sign and enter into an Emergency Medical Services Cost Sharing Agreement. Moved by Commissioner Young and seconded by Commissioner Tindaro. The vote passed 5-0.
5.8 ROBB Consulting Engagement Letter – Mr. Stackhouse offered a consulting services agreement for the Regional EMS delivery concept. ROBB will conduct an assessment of the existing EMS system and develop a strategic plan.
Commissioner Kennedy asked if the $44,000.00 is a monthly fee. Mr. Stackhouse and Commissioner Young explained that the $44,000.00 is a onetime fee and is divided among the five municipalities based on their individual call volume.
Commissioner Mullin entertained a motion to approve the December 4, 2024, proposal from ROBB Consulting, LLC to provide consulting services for the regional EMS delivery concept. Moved by Commissioner Young and seconded by Commissioner Evans. The vote passed 4-0.
5.8 Holiday Lighting on Lincoln Highway – Mr. Vymazal requested the purchase of two snowflakes and garland for
the decorative poles. Ms. A. Swan explained that the snowflakes are currently 40% off and the garland is 30% off.
Mr. Stackhouse suggested putting the snowflakes and garland high on the poles, so they cannot be vandalized. Ms. A. Swan replied that the snowflakes were reachable from the sidewalk.
Tom Parr of 582 Lloyd Avenue asked the length of the garland. Ms. A. Swan replied 20 feet.
Commissioner Tindaro asked if the holiday lighting going towards the west of Lincoln Highway. Ms. A. Swan replied that they eventually.
Commissioner Mullin entertained a motion to authorize staff to purchase holiday lighting from Holiday Outdoor Décor during their discount period, in the amount of $5,329.74. Moved by Commissioner Evans and seconded by Commissioner Tindaro. Commissioner Mullin stated that 2 snowflakes and 20 pieces of garland will be purchased.
5.9 CCIU – Mr. Vymazal stated that as of approximately two weeks ago there had been 237 responses by the police to the CCIU this year. Mr. Vymazal also stated that the CCIU hired an Assistant Executive Director and Director of Safety and Security.
6. Board Minutes to Approve
6.1 February 13, 2025
Commissioner Mullin entertained a motion to approve the February 13, 2025, Board minutes. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0 with one abstention.
7. Acknowledgement of Planning Commission Minutes
7.1 January 21, 2025
Commissioner Mullin entertained a motion to acknowledge Board receipt of the January 21, 2025, approved Planning Commission minutes. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 5-0.
8. Finance Department
8.1 Financial Report – Ms. L. Swan noted a few highlights from her department’s January 2025 report which was previously provided to the Board. Ms. Swan also noted that the bulk of the revenue will not be received until mid to end of April.
8.2 Checks
Commissioner Mullin entertained a motion to approve checks 53587 to 53646 and manual check 312. Moved by Commissioner Tindaro and seconded by Commissioner Young. The vote passed 5-0.
9. Additional Business – There were none.
10. Public Comment – There was none.
11. Adjournment
Commissioner Mullin entertained a motion to adjourn the February 27, 2025, Board meeting at 9:55 PM. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Respectfully submitted,
Denise Miller
Assistant Twp. Secretary
