Caln Township Chester County, Pennsylvania
Board of Commissioners
7:30 PM February 26, 2026
Board Minutes
Board of Commissioners
7:30 PM February 26, 2026
Board Minutes
Caln Township Board Members: Joshua Young-President, Mark Evans-Vice President, Jane Kennedy-Commissioner via Teams, Paul Mullin-Commissioner, and Adam Thomas-Commissioner.
Staff Members Present: Don Vymazal-Township Manager/Secretary, Abbey Swan-Assistant Township Manager/Community Enhancement Director, Denise Miller-Executive Associate, Police Chief Elias, Ray Stackhouse-Director of Building and Life Safety, Duane Riley-Interim Public Works Director, Lisa Swan-Finance Director/Treasurer.
Professionals: Kristin Camp-Township Solicitor via Teams, Chief Taylor- Thorndale Fire Department, Derek Dry-Executive Director Minquas Fire Company.
The Board of Commissioners’ (BOC) February 26, 2026, agenda as posted on the Township website, and at the Township Building on February 25, 2026. Agendas were made available to the public at the meeting. The 2026 Township meeting schedule was published in the Daily Local Newspaper, on December 18, 2025.
Call to Order and Salute to the Flag – Commissioner Young called February 26, 2026, meeting to order at 7:30 PM and then called for the Salute to the Flag.
Commissioner Young stated that there were Executive Sessions prior to and after February 19, 2026, meeting, regarding legal matters and property matters.
Citizens to be Heard – None
Public Hearing: Amendments to the Township Code
1. Solicitor
1.1 Ordinance 2026-03 Amending Chapter 83 of the Township Code – For Board consideration, Ms. Camp offered Ordinance 2026-03. Ms. Camp explained that there is a hearing for Chapter 83 and 120 of the Township Code. Ms. Camp explains that the Statewide Building Codes Department and Industry identifies what addition of the various parts of the Statewide Building Code Municipalities have to use. They updated the Fire Code for the Property Maintenance Code. Tonight’s hearings were advertised in the Daily Loal News Paper on February 18, 2026, and sent to the Daily Local News Paper and the Law Library on February 2, 2026, for public inspection.
Commissioner Young entertained a motion to approve Ordinance 2026-03 amending the Code of the Township of Caln by Amending Chapter 83 Titled “Fire Prevention” to adopt the 2021 International Fire Code. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 3-0.
1.2 Ordinance 2026-04 Amending Chapter 120 of the Township Code – For Board consideration, Ms. Camp offered Ordinance 2026-04.
Commissioner Young entertained a motion to approve Ordinance 2026-04 amending the Code of the Township of Caln by amending Chapter 120 Titled “Property Maintenance” to adopt the 2021 International Property Maintenance Code.
Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 3-0.
1.3 Proposed Chapter 33 update for Fire & Emergency Services Advertisement – Ms. Camp explained that the purpose of this chapter is to maintain an effective Township wide emergency response to natural and man-made emergencies through planning and the efficient use of manpower and equipment through the Caln Township Department of Building and Life Safety, Emergency Services Division. Ms. Camp asked the Board if they agree to have this proposed ordinance advertised for March 26, 2026, Board agenda for consideration. The Board agreed.
Mr. Stackhouse explained that this ordinance was developed with positive feedback from Thorndale Fire Company Chief Taylor and Minquas Executive Director Dry.
Commissioner Young entertained a motion to authorize the advertisement for the Chapter 33 update for Fire & Emergency Services. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 3-0.
1.4 Motion of the BOC Almadanat Lot Line Change – For Board consideration, Ms. Camp offered a lot line change for 110 and 114 Stonebridge Lane and 570 Lloyd Avenue. Ms. Camp explained that the Township Planning Commission (PC) recommends approving the lot line changes. The PC is comfortable with the Applicants request seeking a waiver from Section 137-42A to not require curbing along Lloyd Avenue and Section 137.43 to not require sidewalks along Lloyd Avenue. Ms. Camp explained that she and Mr. Stackhouse are concerned that if this plan is recorded and the vacant lot builds a dwelling then that would not constitute subdivision or land development. Ms. Camp explained that if the Applicant builds in the future the Applicant is recorded, and if will be hard to memorialize that condition if the Applicant builds a dwelling in the vacant parcel. Commissioner Thomas suggested that the condition could be that the parcel owner could revise the plans to provide a sidewalk easement along North Lloyd Avenue and granted to the Township in the event the Township ever conducted a project or another developer was going to construct a project to install a sidewalk. Commissioner Thomas suggested granting the waiver for the curbing and require the property owner to grant an easement for the sidewalk along the front end of North Lloyd Avenue. Commissioner Evans stated that he is in favor of Commissioner Thomas’ recommendation. Commissioner Thomas stated that he likes the idea of preserving the option of having sidewalks down both sides of that thoroughfare. Ms. Camp asked Mr. Stackhouse if the easement would be 20 feet wide. Mr. Stackhouse replied that he would need to look at the current Right-of-Way and then what is needed for the sidewalk. Ms. Camp explained that she will revise paragraph and condition #4 as; The Board grants the waiver for curbing. The Board grants the waiver for this particular applicant to not be required to install sidewalk right now provided that the Applicant will provide a sidewalk easement for along the properties frontage of Lloyd Avenue in a width that would be determined by the Township.
Commissioner Young entertained a motion that Ms. Camp will revise paragraph and condition #4 as “The Board grants the waiver for curbing. The Board grants the waiver for this particular applicant to not be required to install sidewalk right now provided that the Applicant will provide a stormwater easement for along the properties frontage of Lloyd Avenue in a width that would be determined by the Township and that would be determined by Mr. Stackhouse in consultation with the engineer. Moved by Commissioner Thomas and seconded by Commissioner Kennedy. The vote passed 4-0.
1.5 Main Line Health Land Development 5030 Horseshoe Pike – Ms. Camp explained that in order for Main Line Health (MLH) to install drainage facilities within Manor Avenue which is a State Road. MLH needs a separate Highway Occupancy Permit (HOP). Type C, 2 inlets type, 1 manhole, 257 linear feet of 18-inch reinforced concrete pipe, 40 linear feet of 15-inch of reinforced concrete pipe in which they need a HOP from PennDOT. PennDOT requires the Township to be the permittee or co-permittee on their applications. PennDOT’s form resolution Titled M950AA Authorization for Agent to Apply for a HOP, and Drainage Improvements Operations and Maintenance Agreement; however, the Township will not maintain these facilities going forward. The HOP will be Exhibit B in the Drainage Improvement Agreement and is not recorded right away based on when MLH requires their HOP date to be inserted into the agreement. Ms. Camp also explained that PennDOT is requiring the HOP Condition Statement submitted with the HOP that says that once the Township accepts dedication of G.O. Carlson Boulevard the Township will then assume any responsibility for what the permit entails. The Attachments to this agreement will be the Townships standard development agreement and Land Development Agreement.
Commissioner Young entertained a motion to authorize the Township to submit the application for the Drainage Improvements as part of the HOP conditioned upon the Applicant signing the Drainage Improvement Operations and Maintenance Agreement and authorize the President to sign that document. Moved by Commissioner Thomas and seconded by Commissioner Kennedy. The vote passed 4-0.
Commissioner Young entertained a motion to authorize the President to sign the Highway Occupancy Condition Statement for the Applicant to submit to PennDOT as part of their Highway Occupancy Permit for the G.O. Carlson Boulevard connection to Manor Avenue. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 4-0.
2. Director Reports
2.1 Minquas – Mr. Dry reported that they were having clustering of 4th and 5th calls in January. Commissioner Young asked Mr. Dry if the 4th and 5th calls are from other calls or someone waiting at a hospital. Mr. Dry replied that January’s data showed 50% of calls were from the wall times or waiting at a hospital for a transfer and 50% maybe from covering other agencies as part of a mutual aid agreement. Mr. Dry also stated that their membership have been mailed. Commissioner Young asked Mr. Dry to explain what a “membership” is. Mr. Dry explained that it is similar to a secondary or tertiary insurance. Your insurance is bill when you call “911” and the balance from their payment is the responsibility of the insured. You will not have to pay the balance with a “membership. Mr. Dry stated that they will take ownership of their two new ambulances in April and May 2026.
2.2 Fire Department – Chief Taylor reported that their fund drive letters for additional expenses have been mailed. Also, the button for their fund drive payments has been fixed. Chief Taylor also reported that they have been on Route 30 Bypass 9 times from February 20th until February 26th at 5:00 PM.
2.3 Public Works – Mr. Riley reported snow plowing, fixing damaged signs, and mailboxes. They also have been doing their daily work.
2.4 Building & Life Safety – Mr. Stackhouse reported that D.R. Horton purchased half of Phase 3 and all of Phase 4 ground for houses to be built at the Mi Place Development. Fernmoor will continue to have ownership of the rest of the development, unless they sell it. Mr. Stackhouse also reported Emergency Services is preparing for Fire Fighters Civil Service testing. 9 applicants were accepted as complete, 8 showed up for testing and 6 passed the written testing and will proceed to oral interview for PT staff and 5 will be held on March 6, 2026. Also, 2 part-time employees were internally promoted to full-time.
2.5 Ingleside Golf Course – Mr. Vymazal stated that Ms. Shannon had a conflict and was unable to attend tonight’s meeting.
2.6 Community Enhancement – Ms. A. Swan shared her screen detailing bill payment options, social media posts, and website views.
2.7 Police Department – Chief Elias reported 1,003 service calls in January 2006 compared to 881 for the same period a year so, self-initiated calls were 2,660 up from 1,480 a year ago and they include business, bank, park, and vacation checks. Chief Elias also reported that the traffic unit has been operational for 1 month in which they had 74 traffic stops, 44 on Lincoln Highway, 69 warnings, 7 traffic citations, investigated 12 crashes, and served 13 criminal warrants. Commissioner Thomas asked if service call volume decreased because of the CCIU. Chief Eilas replied that there has been a significant decrease with the CCIU. The last 2 weeks there were 26 service calls, and the police was involved in 3 Childline investigations which the District Attorneys Office requires them to be investigated. Commissioner Thomas asked Chief Elias if he had a heat map, where the major accident clusters would be. Chief Elias replied that when the road system was planned, it did not account for future development and traffic.
3. Finance Department
3.1 Financial Report – Ms. L. Swan reported that the annual tax bills were mailed, today. The 2% discount period is from March 1st to April 30th, the face value is from May 1st to June 30th, and the 10% penalty phase is July 1st and after.
3.2 Check List
Commissioner Young entertained a motion to approve checks 55416 to 55479 and manual check 324. Moved by
by Commissioner Thomas. The vote passed 5-0.
4. Township Manager
4.1 Township Cyber Security Improvements – Mr. Vymazal explained that the Townships Insurance provider Brown and Brown strongly encouraged that if the Township does not provide this coverage, they may not be able to provide coverage in the future. The Township Insurance premium will be increased by $3,060.00.
Commissioner Young entertained a motion to accept the Cyber Security Insurance Proposal from Brown & Brown. Moved by Commissioner Evans and seconded by Commissioner Mullin. The vote passed 5-0.
4.2 2026 Lawn Maintenance Bid Advertisement – Mr. Vymazal explained staff added bid option #16 to the bid for the Amtrak Right of Way along Business 30 to see what the price would come in as. Also, the Public Works Department received certification in order to mow this area.
Commissioner Young entertained a motion to advertise the 2026 Lawn Maintenance Bid. Moved by Commissioner Mullin and seconded by Commissioner Evans. The vote passed 5-0.
4.3 North Bailey Road Property Acquisition – Mr. Vymazal explained the owner of 300 North Bailey Road approached the Township inquiring if they were interested in purchasing the property, which is operating as a restaurant. Following a significant due diligence period, including inspections, structural, and, environmental inspections etc. There were no “red flags” discovered on the property. Negotiating with the property owner, the Township was able to reach an agreement, and the Township is in a position to acquire said property which is currently operating as a restaurant which abuts Ingleside Golf Course which has easements along the property lines and has the first tee. Mr. Vymazal also explained that purchasing the restaurant equipment and other items are part of the purchase agreement. Commissioner Mullin asked if the easement issues be modified or rectified once the Township owns the property. Mr. Vymazal replied “yes” and the best way to proceed can be explored.
Mark DeYoung of 20 Beaver Run Road is concerned that restaurants in that area do not do well. Mr. Vymazal replied that the Township would like to lease the property to an established restaurant. Mr. DeYoung asked what the purchase price is. Mr. Vymazal replied that it is $925,000 not including the restaurant equipment. Mr. DeYoung asked if the golf course is in debt. Mr. Vymazal replied that the total revenue was approximately $1 million in 2025. Commissioner Evans stated that the revenue was $55,000 and 212 golfers in January, even with the snow.
5. Resolutions
5.1 Resolution 2026-11 Disposition of Township Documents – Mr. Vymazal explained that this resolution is for Township documents that are disposable according to the Municipal Records Manual required by the Pennsylvania Historic Museum rules.
Commissioner Young entertained a motion to approve Resolution 2026-11 for the Disposition of Township Documents.
Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
5.2 Resolution 2026-12 2026 Volunteer Fire Police – Mr. Vymazal explained that this resolution is to establish the 2026 Volunteer Police Officers for the Thorndale Volunteer Fire Company.
Commissioner Young entertained a motion to approve Resolution 2026-12 establishing the 2026 Volunteer Fire Police for the Thorndale Volunteer Fire Company. Moved by Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
6. Minutes to Approve
6.1 February 12, 2026
Commissioner Young entertained a motion to approve the February 12, 2026, Board of Commissioners minutes. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
7. Acknowledge Receipt of Planning Commission Minutes
7.1 January 20, 2026
Commissioner Young entertained a motion to acknowledge receipt of January 20, 2026, Planning Commission minutes. Commissioner Mullin had a previous concern with the minutes and asked if they were corrected. Mr. Stackhouse replied that the minutes are correct, the information was out of order. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
8. Additional Business – Commissioner Young thanked Ms. A. Swan, Jessica Markovich, Dawn Coughlan, Helen Eckel, and Commissioner Kennedy for this work on the Carver Court Exhibit. Commissioner Mullin raised concern that the decision to allow alcohol on township property for the Spackman-Davis Farm Picnic event was not listed properly on the February 12, 2026 Board Workshop agenda. He felt that the Township should have provided more detail on the agenda that specified the board was considering this activity, as was done in past years.
9. Public Comment – None.
10. Adjournment
Commissioner Young entertained a motion to adjourn February 26, 2026, Board meeting at 8:45 PM. Moved by Commissioner Evans and seconded by Commissioner Thomas.
Respectfully submitted by,
Denise Miller
Executive Associate
Staff Members Present: Don Vymazal-Township Manager/Secretary, Abbey Swan-Assistant Township Manager/Community Enhancement Director, Denise Miller-Executive Associate, Police Chief Elias, Ray Stackhouse-Director of Building and Life Safety, Duane Riley-Interim Public Works Director, Lisa Swan-Finance Director/Treasurer.
Professionals: Kristin Camp-Township Solicitor via Teams, Chief Taylor- Thorndale Fire Department, Derek Dry-Executive Director Minquas Fire Company.
The Board of Commissioners’ (BOC) February 26, 2026, agenda as posted on the Township website, and at the Township Building on February 25, 2026. Agendas were made available to the public at the meeting. The 2026 Township meeting schedule was published in the Daily Local Newspaper, on December 18, 2025.
Call to Order and Salute to the Flag – Commissioner Young called February 26, 2026, meeting to order at 7:30 PM and then called for the Salute to the Flag.
Commissioner Young stated that there were Executive Sessions prior to and after February 19, 2026, meeting, regarding legal matters and property matters.
Citizens to be Heard – None
Public Hearing: Amendments to the Township Code
1. Solicitor
1.1 Ordinance 2026-03 Amending Chapter 83 of the Township Code – For Board consideration, Ms. Camp offered Ordinance 2026-03. Ms. Camp explained that there is a hearing for Chapter 83 and 120 of the Township Code. Ms. Camp explains that the Statewide Building Codes Department and Industry identifies what addition of the various parts of the Statewide Building Code Municipalities have to use. They updated the Fire Code for the Property Maintenance Code. Tonight’s hearings were advertised in the Daily Loal News Paper on February 18, 2026, and sent to the Daily Local News Paper and the Law Library on February 2, 2026, for public inspection.
Commissioner Young entertained a motion to approve Ordinance 2026-03 amending the Code of the Township of Caln by Amending Chapter 83 Titled “Fire Prevention” to adopt the 2021 International Fire Code. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 3-0.
1.2 Ordinance 2026-04 Amending Chapter 120 of the Township Code – For Board consideration, Ms. Camp offered Ordinance 2026-04.
Commissioner Young entertained a motion to approve Ordinance 2026-04 amending the Code of the Township of Caln by amending Chapter 120 Titled “Property Maintenance” to adopt the 2021 International Property Maintenance Code.
Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 3-0.
1.3 Proposed Chapter 33 update for Fire & Emergency Services Advertisement – Ms. Camp explained that the purpose of this chapter is to maintain an effective Township wide emergency response to natural and man-made emergencies through planning and the efficient use of manpower and equipment through the Caln Township Department of Building and Life Safety, Emergency Services Division. Ms. Camp asked the Board if they agree to have this proposed ordinance advertised for March 26, 2026, Board agenda for consideration. The Board agreed.
Mr. Stackhouse explained that this ordinance was developed with positive feedback from Thorndale Fire Company Chief Taylor and Minquas Executive Director Dry.
Commissioner Young entertained a motion to authorize the advertisement for the Chapter 33 update for Fire & Emergency Services. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 3-0.
1.4 Motion of the BOC Almadanat Lot Line Change – For Board consideration, Ms. Camp offered a lot line change for 110 and 114 Stonebridge Lane and 570 Lloyd Avenue. Ms. Camp explained that the Township Planning Commission (PC) recommends approving the lot line changes. The PC is comfortable with the Applicants request seeking a waiver from Section 137-42A to not require curbing along Lloyd Avenue and Section 137.43 to not require sidewalks along Lloyd Avenue. Ms. Camp explained that she and Mr. Stackhouse are concerned that if this plan is recorded and the vacant lot builds a dwelling then that would not constitute subdivision or land development. Ms. Camp explained that if the Applicant builds in the future the Applicant is recorded, and if will be hard to memorialize that condition if the Applicant builds a dwelling in the vacant parcel. Commissioner Thomas suggested that the condition could be that the parcel owner could revise the plans to provide a sidewalk easement along North Lloyd Avenue and granted to the Township in the event the Township ever conducted a project or another developer was going to construct a project to install a sidewalk. Commissioner Thomas suggested granting the waiver for the curbing and require the property owner to grant an easement for the sidewalk along the front end of North Lloyd Avenue. Commissioner Evans stated that he is in favor of Commissioner Thomas’ recommendation. Commissioner Thomas stated that he likes the idea of preserving the option of having sidewalks down both sides of that thoroughfare. Ms. Camp asked Mr. Stackhouse if the easement would be 20 feet wide. Mr. Stackhouse replied that he would need to look at the current Right-of-Way and then what is needed for the sidewalk. Ms. Camp explained that she will revise paragraph and condition #4 as; The Board grants the waiver for curbing. The Board grants the waiver for this particular applicant to not be required to install sidewalk right now provided that the Applicant will provide a sidewalk easement for along the properties frontage of Lloyd Avenue in a width that would be determined by the Township.
Commissioner Young entertained a motion that Ms. Camp will revise paragraph and condition #4 as “The Board grants the waiver for curbing. The Board grants the waiver for this particular applicant to not be required to install sidewalk right now provided that the Applicant will provide a stormwater easement for along the properties frontage of Lloyd Avenue in a width that would be determined by the Township and that would be determined by Mr. Stackhouse in consultation with the engineer. Moved by Commissioner Thomas and seconded by Commissioner Kennedy. The vote passed 4-0.
1.5 Main Line Health Land Development 5030 Horseshoe Pike – Ms. Camp explained that in order for Main Line Health (MLH) to install drainage facilities within Manor Avenue which is a State Road. MLH needs a separate Highway Occupancy Permit (HOP). Type C, 2 inlets type, 1 manhole, 257 linear feet of 18-inch reinforced concrete pipe, 40 linear feet of 15-inch of reinforced concrete pipe in which they need a HOP from PennDOT. PennDOT requires the Township to be the permittee or co-permittee on their applications. PennDOT’s form resolution Titled M950AA Authorization for Agent to Apply for a HOP, and Drainage Improvements Operations and Maintenance Agreement; however, the Township will not maintain these facilities going forward. The HOP will be Exhibit B in the Drainage Improvement Agreement and is not recorded right away based on when MLH requires their HOP date to be inserted into the agreement. Ms. Camp also explained that PennDOT is requiring the HOP Condition Statement submitted with the HOP that says that once the Township accepts dedication of G.O. Carlson Boulevard the Township will then assume any responsibility for what the permit entails. The Attachments to this agreement will be the Townships standard development agreement and Land Development Agreement.
Commissioner Young entertained a motion to authorize the Township to submit the application for the Drainage Improvements as part of the HOP conditioned upon the Applicant signing the Drainage Improvement Operations and Maintenance Agreement and authorize the President to sign that document. Moved by Commissioner Thomas and seconded by Commissioner Kennedy. The vote passed 4-0.
Commissioner Young entertained a motion to authorize the President to sign the Highway Occupancy Condition Statement for the Applicant to submit to PennDOT as part of their Highway Occupancy Permit for the G.O. Carlson Boulevard connection to Manor Avenue. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 4-0.
2. Director Reports
2.1 Minquas – Mr. Dry reported that they were having clustering of 4th and 5th calls in January. Commissioner Young asked Mr. Dry if the 4th and 5th calls are from other calls or someone waiting at a hospital. Mr. Dry replied that January’s data showed 50% of calls were from the wall times or waiting at a hospital for a transfer and 50% maybe from covering other agencies as part of a mutual aid agreement. Mr. Dry also stated that their membership have been mailed. Commissioner Young asked Mr. Dry to explain what a “membership” is. Mr. Dry explained that it is similar to a secondary or tertiary insurance. Your insurance is bill when you call “911” and the balance from their payment is the responsibility of the insured. You will not have to pay the balance with a “membership. Mr. Dry stated that they will take ownership of their two new ambulances in April and May 2026.
2.2 Fire Department – Chief Taylor reported that their fund drive letters for additional expenses have been mailed. Also, the button for their fund drive payments has been fixed. Chief Taylor also reported that they have been on Route 30 Bypass 9 times from February 20th until February 26th at 5:00 PM.
2.3 Public Works – Mr. Riley reported snow plowing, fixing damaged signs, and mailboxes. They also have been doing their daily work.
2.4 Building & Life Safety – Mr. Stackhouse reported that D.R. Horton purchased half of Phase 3 and all of Phase 4 ground for houses to be built at the Mi Place Development. Fernmoor will continue to have ownership of the rest of the development, unless they sell it. Mr. Stackhouse also reported Emergency Services is preparing for Fire Fighters Civil Service testing. 9 applicants were accepted as complete, 8 showed up for testing and 6 passed the written testing and will proceed to oral interview for PT staff and 5 will be held on March 6, 2026. Also, 2 part-time employees were internally promoted to full-time.
2.5 Ingleside Golf Course – Mr. Vymazal stated that Ms. Shannon had a conflict and was unable to attend tonight’s meeting.
2.6 Community Enhancement – Ms. A. Swan shared her screen detailing bill payment options, social media posts, and website views.
2.7 Police Department – Chief Elias reported 1,003 service calls in January 2006 compared to 881 for the same period a year so, self-initiated calls were 2,660 up from 1,480 a year ago and they include business, bank, park, and vacation checks. Chief Elias also reported that the traffic unit has been operational for 1 month in which they had 74 traffic stops, 44 on Lincoln Highway, 69 warnings, 7 traffic citations, investigated 12 crashes, and served 13 criminal warrants. Commissioner Thomas asked if service call volume decreased because of the CCIU. Chief Eilas replied that there has been a significant decrease with the CCIU. The last 2 weeks there were 26 service calls, and the police was involved in 3 Childline investigations which the District Attorneys Office requires them to be investigated. Commissioner Thomas asked Chief Elias if he had a heat map, where the major accident clusters would be. Chief Elias replied that when the road system was planned, it did not account for future development and traffic.
3. Finance Department
3.1 Financial Report – Ms. L. Swan reported that the annual tax bills were mailed, today. The 2% discount period is from March 1st to April 30th, the face value is from May 1st to June 30th, and the 10% penalty phase is July 1st and after.
3.2 Check List
Commissioner Young entertained a motion to approve checks 55416 to 55479 and manual check 324. Moved by
by Commissioner Thomas. The vote passed 5-0.
4. Township Manager
4.1 Township Cyber Security Improvements – Mr. Vymazal explained that the Townships Insurance provider Brown and Brown strongly encouraged that if the Township does not provide this coverage, they may not be able to provide coverage in the future. The Township Insurance premium will be increased by $3,060.00.
Commissioner Young entertained a motion to accept the Cyber Security Insurance Proposal from Brown & Brown. Moved by Commissioner Evans and seconded by Commissioner Mullin. The vote passed 5-0.
4.2 2026 Lawn Maintenance Bid Advertisement – Mr. Vymazal explained staff added bid option #16 to the bid for the Amtrak Right of Way along Business 30 to see what the price would come in as. Also, the Public Works Department received certification in order to mow this area.
Commissioner Young entertained a motion to advertise the 2026 Lawn Maintenance Bid. Moved by Commissioner Mullin and seconded by Commissioner Evans. The vote passed 5-0.
4.3 North Bailey Road Property Acquisition – Mr. Vymazal explained the owner of 300 North Bailey Road approached the Township inquiring if they were interested in purchasing the property, which is operating as a restaurant. Following a significant due diligence period, including inspections, structural, and, environmental inspections etc. There were no “red flags” discovered on the property. Negotiating with the property owner, the Township was able to reach an agreement, and the Township is in a position to acquire said property which is currently operating as a restaurant which abuts Ingleside Golf Course which has easements along the property lines and has the first tee. Mr. Vymazal also explained that purchasing the restaurant equipment and other items are part of the purchase agreement. Commissioner Mullin asked if the easement issues be modified or rectified once the Township owns the property. Mr. Vymazal replied “yes” and the best way to proceed can be explored.
Mark DeYoung of 20 Beaver Run Road is concerned that restaurants in that area do not do well. Mr. Vymazal replied that the Township would like to lease the property to an established restaurant. Mr. DeYoung asked what the purchase price is. Mr. Vymazal replied that it is $925,000 not including the restaurant equipment. Mr. DeYoung asked if the golf course is in debt. Mr. Vymazal replied that the total revenue was approximately $1 million in 2025. Commissioner Evans stated that the revenue was $55,000 and 212 golfers in January, even with the snow.
5. Resolutions
5.1 Resolution 2026-11 Disposition of Township Documents – Mr. Vymazal explained that this resolution is for Township documents that are disposable according to the Municipal Records Manual required by the Pennsylvania Historic Museum rules.
Commissioner Young entertained a motion to approve Resolution 2026-11 for the Disposition of Township Documents.
Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
5.2 Resolution 2026-12 2026 Volunteer Fire Police – Mr. Vymazal explained that this resolution is to establish the 2026 Volunteer Police Officers for the Thorndale Volunteer Fire Company.
Commissioner Young entertained a motion to approve Resolution 2026-12 establishing the 2026 Volunteer Fire Police for the Thorndale Volunteer Fire Company. Moved by Commissioner Mullin and seconded by Commissioner Thomas. The vote passed 5-0.
6. Minutes to Approve
6.1 February 12, 2026
Commissioner Young entertained a motion to approve the February 12, 2026, Board of Commissioners minutes. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
7. Acknowledge Receipt of Planning Commission Minutes
7.1 January 20, 2026
Commissioner Young entertained a motion to acknowledge receipt of January 20, 2026, Planning Commission minutes. Commissioner Mullin had a previous concern with the minutes and asked if they were corrected. Mr. Stackhouse replied that the minutes are correct, the information was out of order. Moved by Commissioner Evans and seconded by Commissioner Thomas. The vote passed 5-0.
8. Additional Business – Commissioner Young thanked Ms. A. Swan, Jessica Markovich, Dawn Coughlan, Helen Eckel, and Commissioner Kennedy for this work on the Carver Court Exhibit. Commissioner Mullin raised concern that the decision to allow alcohol on township property for the Spackman-Davis Farm Picnic event was not listed properly on the February 12, 2026 Board Workshop agenda. He felt that the Township should have provided more detail on the agenda that specified the board was considering this activity, as was done in past years.
9. Public Comment – None.
10. Adjournment
Commissioner Young entertained a motion to adjourn February 26, 2026, Board meeting at 8:45 PM. Moved by Commissioner Evans and seconded by Commissioner Thomas.
Respectfully submitted by,
Denise Miller
Executive Associate
