Caln Township Chester County, Pennsylvania
Board of Commissioners
October 9, 2025, Workshop Minutes
Caln Township Board Members: Paul Mullin-President (Absent), Joshua B. Young-Vice President, Jane Kennedy-Commissioner, Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement.
Professionals Present: None.
Special Guest: None.
The Board of Commissioners’ (Board) October 9, 2025, agenda was posted on the Township website and at the Township building on October 8, 2025. Copies of the agenda was made available for the public at the meeting. The 2025 Township Board meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Young called the October 9, 2025, Board meeting to order at 7:32 PM, and then he called for the Pledge of Allegiance to the Flag.
Citizens by Request – None.
1. Township Manager
1.1 Downingtown Library Capital Building Request – Mr. Vymazal explained that the Downingtown Library is undergoing a capital campaign to renovate an expansion of their library facility. They made a request to participating municipalities for a donation of $250,000 each, paid over 5 years. Commissioner Young stated that he is on the Downingtown Library Board. Commissioner Evans explained that this request came from the chair of their Building Committee, who is also the Chair of West Bradford Supervisors. Commissioner Young stated that West Bradford contributed $500,000 to the library renovations. Commissioner Young explained that the Library Board realizes that Caln splits their donations half and half between Coatesville Library and Downingtown Library, so is it reasonable to move forward with $25,000 per year for a total of $125,000. Mr. Vymazal noted that he will make that adjustment to the ongoing draft budget.
1.2 TMACC DVRPC Multimodal Transportation Study – Mr. Vymazal explained that TMACC has a grant to produce a report for active transportation plan for the Lincoln Highway Corridor. Today, they had a site visit with residents, steering committee members, PennDOT, TMACC, and Tool Design who are the Consultants hired to help with the report. They split into 3 groups for the west side of Lincoln Highway and east side center by the train station towards Downingtown. During the site visit pictures were taken, observations were made, and notes were taken. Mr. Vymazal also explained that there was a detailed debriefing held following the site walk. They must finish the report before June 30, 2026. The first public meeting is anticipated to be held in late November or early December.
1.3 Local Share Account Statewide – Mr. Vymazal explained that the Local share Account is an annual grant through the Department of Community and Economic development. Thorndale Fire Company made a request for a second set of fire gear for 15 firefighters, in the amount of $90,000.
1.4 HR Audit Proposal – Mr. Vymazal explained that due to the Human Resource (HR) changes, the Township is seeking a consultant to perform a 20-40-hour HR audit to review policies, procedures, and to make sure that the Township is HR compliant. Mr. Vymazal also explained that this also will include the 2015 Township policy manual. Commissioner Evans stated that this audit should, due to the growth of the Township.
1.5 Meeting Room Hybrid Meeting Equipment – For Board consideration, Mr. Vymazal presented a new system for the meeting room from Co-Stars vendor Haverford Systems, in the amount of $20,609.58. Commissioner Young asked Ms. A. Swan if this is the best new system for what the Township needs. Ms. A. Swan explained that Haverford Systems will provide rechargeable batteries, and the handheld microphones will rest in a docking station and always be charged.
Resident Adam Thomas asked if the new hybrid system has split screen ability. Ms. A. Swan replied that the new hybrid system should have the ability to have a split screen.
Commissioner Young entertained a motion to authorize staff to move forward with the purchase of new hybrid equipment for the township meeting room with Haverford Systems, in the amount of $20,609.58. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0.
2. Board Minutes to Approve
2.1 September 25, 2025
Commissioner Young entertained a motion to approve September 25, 2025, Board minutes. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 4-0.
3. Finance Department
3.1 Check List Approval
Commissioner Young entertained a motion to approve checks from 54775 to 54846. Moved by Commissioner Tindaro and seconded by Commissioner Evans. The vote passed 4-0.
4. Summary by Applicable Board Liaison
4.1 Parks and Recreation – Commissioner Kennedy reported on past events and upcoming events such as the Halloween Party on October 25 from 1:00 PM to 3:00 PM, and the holiday tree lighting on December 7 starting at 5:00 PM. Commissioner Kennedy asked Ms. A. Swan if she is interested in having a Township truck attend. Ms. A. Swan explains that the police, fire, and public works departments are attending with their own trunk or treats. Commissioner Kennedy also reported that JoEllen McBride invited all Caln Township Committees and Boards to collaborate with the Environmental Advisory Committee (EAC). Commissioner Kennedy stated that Parks and Recreation will collaborate with the EAC.
4.2 COG – Commissioner Kennedy stated that someone is needed to represent The Council of Governments at their November 7th for their municipal luncheon held at Vietris in Valey Township. Mr. Vymazal volunteered to represent Caln at their luncheon.
4.3 Municipal Authority – None.
4.4 DARA – Mr. Vymazal reported that DARA’s expansion is moving forward, and they are working on finalizing their 2026 budget. In 2026, they also plan to review accounts throughout the Township utilizing GIS. They plan to replicate the map which identifies the various properties in 2026.
4.5 Fire Board – None.
4.6 Historical Commission – Commissioner Evans reported that they approve9763z d the purchase of a canopy tent for their events. They have also been involved with the planning process with America250.
4.7 Lincoln Highway – Commissioner Young reported that their next meeting will be held on October 20th at 6:30 PM.
4.8 Ingleside Golf Course – Commissioner Tindaro reported that they discussed club membership, revenue, and improvements to the golf course. Their next meeting will be held on October 27th at 12:00 PM.
5. Additional Business – None.
6. Public Comment – None.
7. Adjournment
Commissioner Young entertained a motion to adjourn October 9, 2025, Board meeting at 8:06 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
Respectfully submitted,
Denise Miller,
Assist. Twp. Secretary
Board of Commissioners
October 9, 2025, Workshop Minutes
Caln Township Board Members: Paul Mullin-President (Absent), Joshua B. Young-Vice President, Jane Kennedy-Commissioner, Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement.
Professionals Present: None.
Special Guest: None.
The Board of Commissioners’ (Board) October 9, 2025, agenda was posted on the Township website and at the Township building on October 8, 2025. Copies of the agenda was made available for the public at the meeting. The 2025 Township Board meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Young called the October 9, 2025, Board meeting to order at 7:32 PM, and then he called for the Pledge of Allegiance to the Flag.
Citizens by Request – None.
1. Township Manager
1.1 Downingtown Library Capital Building Request – Mr. Vymazal explained that the Downingtown Library is undergoing a capital campaign to renovate an expansion of their library facility. They made a request to participating municipalities for a donation of $250,000 each, paid over 5 years. Commissioner Young stated that he is on the Downingtown Library Board. Commissioner Evans explained that this request came from the chair of their Building Committee, who is also the Chair of West Bradford Supervisors. Commissioner Young stated that West Bradford contributed $500,000 to the library renovations. Commissioner Young explained that the Library Board realizes that Caln splits their donations half and half between Coatesville Library and Downingtown Library, so is it reasonable to move forward with $25,000 per year for a total of $125,000. Mr. Vymazal noted that he will make that adjustment to the ongoing draft budget.
1.2 TMACC DVRPC Multimodal Transportation Study – Mr. Vymazal explained that TMACC has a grant to produce a report for active transportation plan for the Lincoln Highway Corridor. Today, they had a site visit with residents, steering committee members, PennDOT, TMACC, and Tool Design who are the Consultants hired to help with the report. They split into 3 groups for the west side of Lincoln Highway and east side center by the train station towards Downingtown. During the site visit pictures were taken, observations were made, and notes were taken. Mr. Vymazal also explained that there was a detailed debriefing held following the site walk. They must finish the report before June 30, 2026. The first public meeting is anticipated to be held in late November or early December.
1.3 Local Share Account Statewide – Mr. Vymazal explained that the Local share Account is an annual grant through the Department of Community and Economic development. Thorndale Fire Company made a request for a second set of fire gear for 15 firefighters, in the amount of $90,000.
1.4 HR Audit Proposal – Mr. Vymazal explained that due to the Human Resource (HR) changes, the Township is seeking a consultant to perform a 20-40-hour HR audit to review policies, procedures, and to make sure that the Township is HR compliant. Mr. Vymazal also explained that this also will include the 2015 Township policy manual. Commissioner Evans stated that this audit should, due to the growth of the Township.
1.5 Meeting Room Hybrid Meeting Equipment – For Board consideration, Mr. Vymazal presented a new system for the meeting room from Co-Stars vendor Haverford Systems, in the amount of $20,609.58. Commissioner Young asked Ms. A. Swan if this is the best new system for what the Township needs. Ms. A. Swan explained that Haverford Systems will provide rechargeable batteries, and the handheld microphones will rest in a docking station and always be charged.
Resident Adam Thomas asked if the new hybrid system has split screen ability. Ms. A. Swan replied that the new hybrid system should have the ability to have a split screen.
Commissioner Young entertained a motion to authorize staff to move forward with the purchase of new hybrid equipment for the township meeting room with Haverford Systems, in the amount of $20,609.58. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 4-0.
2. Board Minutes to Approve
2.1 September 25, 2025
Commissioner Young entertained a motion to approve September 25, 2025, Board minutes. Moved by Commissioner Tindaro and seconded by Commissioner Kennedy. The vote passed 4-0.
3. Finance Department
3.1 Check List Approval
Commissioner Young entertained a motion to approve checks from 54775 to 54846. Moved by Commissioner Tindaro and seconded by Commissioner Evans. The vote passed 4-0.
4. Summary by Applicable Board Liaison
4.1 Parks and Recreation – Commissioner Kennedy reported on past events and upcoming events such as the Halloween Party on October 25 from 1:00 PM to 3:00 PM, and the holiday tree lighting on December 7 starting at 5:00 PM. Commissioner Kennedy asked Ms. A. Swan if she is interested in having a Township truck attend. Ms. A. Swan explains that the police, fire, and public works departments are attending with their own trunk or treats. Commissioner Kennedy also reported that JoEllen McBride invited all Caln Township Committees and Boards to collaborate with the Environmental Advisory Committee (EAC). Commissioner Kennedy stated that Parks and Recreation will collaborate with the EAC.
4.2 COG – Commissioner Kennedy stated that someone is needed to represent The Council of Governments at their November 7th for their municipal luncheon held at Vietris in Valey Township. Mr. Vymazal volunteered to represent Caln at their luncheon.
4.3 Municipal Authority – None.
4.4 DARA – Mr. Vymazal reported that DARA’s expansion is moving forward, and they are working on finalizing their 2026 budget. In 2026, they also plan to review accounts throughout the Township utilizing GIS. They plan to replicate the map which identifies the various properties in 2026.
4.5 Fire Board – None.
4.6 Historical Commission – Commissioner Evans reported that they approve9763z d the purchase of a canopy tent for their events. They have also been involved with the planning process with America250.
4.7 Lincoln Highway – Commissioner Young reported that their next meeting will be held on October 20th at 6:30 PM.
4.8 Ingleside Golf Course – Commissioner Tindaro reported that they discussed club membership, revenue, and improvements to the golf course. Their next meeting will be held on October 27th at 12:00 PM.
5. Additional Business – None.
6. Public Comment – None.
7. Adjournment
Commissioner Young entertained a motion to adjourn October 9, 2025, Board meeting at 8:06 PM. Moved by Commissioner Evans and seconded by Commissioner Tindaro. The vote passed 4-0.
Respectfully submitted,
Denise Miller,
Assist. Twp. Secretary
