Caln Township Chester County, Pennsylvania
Board of Commissioners August 14, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President, Jane Kennedy-Commissioner,
Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township
Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement, Ray Stackhouse-Director of
Building and Life Safety, and Police Chief Elias.
Professionals Present: Kristin Camp-Township Solicitor and Ross Bickhart-Gilmore & Associates (Gilmore).
Special Guest: N/A
The Board of Commissioners’ (BOCs) August 14, 2025, agenda was posted on the Township website and at the Township building on August 13, 2025. Agendas were made available for the public at the meeting. The 2025 Township BOCs meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the August 14, 2025, Board meeting to order at 7:30 PM and then called for the Pledge of Allegiance to the Flag.
Commissioner Mullin stated that there was an Executive Session prior to tonight's Board meeting regarding legal reasons.
Citizens by Request – There were none.
1. Solicitor
1.1 Forestry Regulations – Ms. Camp explained that she was advised that some provisions for forestry and timber harvesting in the Township Zoning Ordinance need to examined to see if they are consistent with the state law. Pennsylvania has many statues that fall under the umbrage of acre or protections for various agricultural uses, and forestry is one of them. Ms. Camp stated that with the BOCs approval she will review the Township Zoning Ordinance and draft an ordinance for review. Ms. Camp stated that she worked with East Brandywine Township, and they made theirs a standalone ordinance.
Commissioner Mullin entertained a motion to authorize Ms. Camp to review the Township Zoning Ordinance. Moved by Commissioner Young and seconded by Commissioner Evans. The motion passed 5-0.
2. Engineer
2.1 Caln Meetinghouse Preliminary Hydraulic Study for Culvert Option PSA – Mr. Bickhart explained that Gilmore applied for a grant to seek funds to replace the Caln Meetinghouse Road Bridge with a box culvert. Mr. Bickhart presented a proposal to do a preliminary hydraulic study, concept plan, and a cost estimate for a box culvert option for replacement of the existing structure to seek a lower cost alternative for a “not-to-exceed” amount of $10,600.00. The preliminary hydraulic study will help to identify if a culvert option is feasible. Mr. Bickhart stated that a further benefit is that the preliminary hydraulic study and any work that Gilmore does has to be done even if they replaced it with a bridge. Commissioner Mullin asked how much the Township could save. Mr. Bickhart replied that he does not have the numbers yet; however, there is a possibility of saving up to a half a million dollars. Commissioner Young asked what the hydraulic study does. Mr. Bickhart replied that the study is to evaluate the waterway opening. Gilmore would evaluate the grading because for a box culvert that structure is typically put into the ground and then, earth and stone cover over that with the road on top. Elevations would also need to be checked to see if this is feasible. Commissioner Young asked if the hydraulic study done with the bridge and box culvert. Mr. Bickhart replied that it is because even if they were doing a bridge replacement, they need to know the flow rates of the stormwater runoff that is generated upstream and has to pass through this particular structure. The work would be done regardless of if it is a box culvert or a bridge approach for the waterway crossing.
Resident of Granger Lane Rick Schapppel asked Mr. Bickhart if Gilmore would be doing a year water study. Mr. Bickhart replied that Gilmores’ Staff would be looking at the physical drainage area, which typically involves obtaining publicly available contour information. Between that and also knowing drainage patterns that are connected with roads and storm drainage systems in the area. They are going to figure out exactly how much area is draining to this bridge location. With aerial imagery, Gilmore staff will map the approximate impervious coverage versus wood coverage, estimate the flow rates for different storm events as they go through this process thinking about what the appropriate design storm event should be. Mr. Bickhart also stated that through all this, they will figure out what way they need and make sure they have this structure large enough so it will work. The work would be done regardless of whether it is a box culvert or a bridge.
Resident Adam Thomas of 310 Carlyn Court asked Mr. Bickhart if Gilmore is thinking about armoring banks upstream of some of these more vulnerable bridges and projects. Mr. Bickhart replied there are bridge inspection programs, which they are in the mist of, and these topics are being looked at for other bridges in the Township. In this particular situation, Gilmore already knows that corrections need to be made right away because the bridge is currently closed. The replacement will address those types of scour issues. Mr. Bickhart stated that this is something that should be considered and evaluated. That is ongoing for the bridges within the Township so they can try and forestall any of these further issues.
Commissioner Mullin stated to add this matter to the August 28, 2025, BOCs agenda.
2.2 Ingleside Golf Course Spillway Survey PSA – After speaking with the Township Manager and Public Works Director, there is concern that the spillway at the golf course creek right near where it crosses under G.O. Carlson Boulevard. It might be a little high in elevation, which could allow water in the pond to overflow in the direction that is more to the east towards North Bailey Road, which is not intentional. Mr. Bickhart stated that Gilmore is proposing a cost of $1,200.00 to take the next step, evaluating that issue and do a topographic survey of the spillway as well as the pond so Gilmore can compare those elevations and ty to come to a determination of what is happening there. Gilmore has other work coming up in the Township shortly, so this proposal would be combined with all of those in one day for travel time efficiency.
Commissioner Mullin stated to add this matter to the August 28, 2025, BOCs meeting as an action item.
2.3 Thorndale Fire Company Paving & Drainage – Mr. Bickhart explained that he sent the Township staff a preliminary design plan and a cost estimate for this project. The idea is to eliminate some drainage issues where there are undrained low points in the paved area. What happens is water sits and gets into the cracks in the pavement and make the subgrade wet. Then heavy vehicles break the pavement faster than it ordinarily would. There is also some rutting in the asphalt pavement in front of the garage doors where the fire trucks enter and exit. Gilmore proposes a concrete pad at the entrance of the driveway that extends up to G.O. Carlson Boulevard. It is hard to snowplow based on its current configuration. Gilmore will mill and repave to shape it in a way that makes it more suitable for snow plowing. Mr. Bickhart further explained that the cost estimate is using wage pricing as if the Township was doing the work. The construction cost would be approximately $185,000.00; 10% for engineering and bidding, 10% for administration and observation during the work, and a 10% contingency since the design is only preliminary. The total project cost and effort is estimated at $240,000.00. Commissioner Young asked how this project will be funded. Mr. Vymazal explained that when this was first proposed earlier in the year, there was a thought perhaps that it could be added as a add-on to the road program. After Mr. Bickhart explored the site conditions, it was in worse repair than thought. Mr. Vymazal further explained that simply putting new paving on top was not sufficient to resolve some of the stormwater issues and other concerns with access over the creek and throughout the entire area. Staff are researching to see if the Liquid Fuels Fund is a feasible option to help fund these improvements. The road program bid was $200,000.00 significantly lower than what was anticipated. Commissioner Mullin stated that this project is very important, and they will try and find a way to fund this project.
Resident Mark Fox asked Mr. Bickhart if work is being done on the bridge that crosses the creek and when was the last time the bridge was inspected to make sure it can handle the load that is put upon it. Mr. Bickhart replied that Gilmore was not asked to do anything specific with the bridge, so their scope so far has been limited to the on-site pavement and drainage improvements. Chief Taylor explained that the culvert was inspected from Hurricane Ida and no deficiencies were found.
Commissioner Young asked if the engine and rescue use that driveway. Chief Taylor replied that more often it is used for volunteers coming up from G.O. Carlson Boulevard. Chief Taylor explained that if there is an emergency, for example Thornridge Development, they will exit out the back. More regularly for firefighters, fire police and things coming in as well and cutting up to Lincoln Highway.
3. Township Manager
3.1 Old Caln Meetinghouse Dedication Agreement – Mr. Vymazal explained that there have been discussions regarding the Quaker Meetinghouse on Kings Highway for over a year. This is a historic structure that dates back almost 300 years. The Friends Group wants to ensure the property is preserved in perpetuity, so they approached the Township to see if there was interest in taking that on. Through the work of Ms. Camp, there is an agreement for discussion with the Friends regarding the dedication of that property to the Township. This would allow for it to be preserved by the Township in perpetuity. It would maintain as it stands today and would be another resource in the Townships portfolio of historic structures and available to present to future generations. Relying on Ms. Camp, there is a lot of work that needs done, including getting a judge to sign off on this agreement and dedication. There are four parcels for this property. The meeting house, the cemetery, and a lot of land on the western side of Caln Meetinghouse. Not included in this agreement is the cemetery on the south side of Kings Highway, which is owned by another Friends group. Discussions have been held with them, and they are interested in potentially dedicating that property to the Township as well.
Commissioner Evans thanked Dawn Coughlan for first opening this up and inviting the Historical Commission to lunch with Graham and Debra Miles.
3.2 Memorial Bench Program – For Board consideration, Ms. A. Swan explained that a local new company call Jahaco has started constructing recycled plastic benches. Jahaco asked if the Township would be willing to let them sell benches on the Townships’ behalf. The Township will be notified when a bench has been purchased and donated to one of the parks and the Parks and Recreation Board approves the print and where it will be placed, Jahaco will install the bench. Commissioner Tindaro asked if the benches will be put into Lloyd Park, Ingleside Golf Course, and Ruth Dawkins Park. Ms. Swan replied that they also will be installed in those places. Ms. Swan stated that she also included Meadow Park. Commissioner Tindaro suggested having benches installed along the road.
Commissioner Mullin made a motion to Participate in Jahaco’s Memorial Bench Program. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
3.3 Pierce Enforcer Fire Engine Replacement Purchase and Commitment Letter – Mr. Vymazal explained that currently on order is a rescue apparatus to be delivered in 2027. The build time for these vehicles is 4 to 5 years. In the meantime, the current engine is starting to have significant need for maintenance. The concern is when both the 22-year-old and the engine are in the shop at the same time. The dealership that the Township orders from has occasionally has “demo vehicles” for purchase at approximately $1 million and will come right off the line and acquired in a relatively short period of time; however, it is not custom built. If the dealership is able to get a letter of interest, they will secure one for the Fire Department and decrease the delivery time from 4 to 5 years to 3 to 4 months. In detail, Mr. Stackhouse explained the need for a rescue. Mr. Vymazal stated that he spoke with the Finance Director on options that the Township has to fund the purchase of this vehicle. Mr. Vymazal explained that the Township can take out a note in order to fund this purchase and a portion of that funding can roll into the 2019 note, which does not mature until 2032. The township has a reserve fund if the economy would have a setback or emergency purchases. Commission Young asked if the Township pays for the purchase now or when it is delivered. Mr. Stackhouse replied that it will be paid for when the Township takes delivery at the end of December 2025 or beginning of January 2026. Commissioner Young asked the balance of the fire equipment replacement fund. Mr. Stackhouse replied that it is approximately $500.000.00. Commissioner Mullin stated that he thought that the $500,000.00 was going towards the vehicle to be delivered in 2027. Mr. Stackhouse replied that it was discussed but not confirmed. When the contract for the rescue replacement was signed, it was not known where the money was coming from. Mr. Stackhouse stated that they have to have a replacement program because if they commit to something, they need to know what has to be put into the fund. Currently what is put into the replacement fund is what they have left after they spend their priorities out of the fire tax. So far, their fire services have been 100% funded through the fire tax without any General Fund money, even when they went to career staff. Their salaries are $800,00000, which will continue to rise, so no matter what happens in the future, that will have to come out of the General Fund. Commissioner Kennedy asked if the trucks would receive good trade in offers. Mr. Stackhouse replied that they would receive more money from the weight in scrap of the rescue than selling it. Commissioner Kennedy asked if the vendor offers financing. Mr. Stackhouse replied that they do; however, it is not good.
Resident Helen Eckel asked if there is a lease program to purchase this vehicle. Commissioner Young replied that they are called “leases” however, they are loans.
Commissioner Young stated this purchase should move forward and there needs to be a purchase plan. Commissioner Young also stated that the Township could float the money out of the reserves and pay themselves back, take a note out and try to apply for grants or float the money for a short period of time from the fund balance and pay themselves back with a note or from the fire tax. Mr. Vymazal explained that there is a pending application for the truck ordered for approximately $600,000.00. The Township has not received word back, so that is an outstanding potential to help offset those costs for the 2027 delivery.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a commitment letter, pending ratification of this purchase, at the August 28, 2025, BOCs meeting. Moved by Commissioner Kennedy and seconded by Commissioner Kennedy. The vote passed 4-0.
3.4 Historical Commission Event Request – Mr. Vymazal explained that the Historical Commission would like to propose an event held at the Spackman-Davis Farm (Farm) on December 13 in conjunction with the Old Caln Historical Society Historic (OCHS) House Tour. Commissioner Evans stated that every year the Historical Commission has a tree decorated at the Farm property. He stated that he has not heard back from the OCHS yet on whether they would like to partner with them. Commissioner Kennedy asked if this is a day event. Commissioner Evans replied “no.” Commissioner Mullin asked if this event is open to the public. Commissioner Evans replied that it is open to all the volunteers and those who did the house tour. Commissioner Young asked if this event is in addition to the tour or is it held after the tour. Commissioner Evans replied that the Farm event starts at the end of the house tours with hot cider, donuts, and carols. Commissioner Kennedy asked if this event is in conjunction with the Parks and Recreation Boards annual tree lighting. Commissioner Evans replied “no.” Commissioner Mullin asked if Township staff will be needed to monitor this event. Commissioner Evans replied “no.”
Commissioner Mullin asked Dawn Coughlan what they do after their house tours. Ms. Coughlan President of the OCHS and resident replied that they had 2 houses on the 2024 house tour and this year they have 3 houses. After the tours, they have cider and cookies at the Meetinghouse. Ms. Coughlan stated that there has not been a final decision on what they are going to do since they have 3 houses to tour this year. Commissioner Mullin stated that he has concerns about this event because of the park rules and the MOU state that no one should be in a Township Park past sunset. Commissioners Evans and Commissioner Young stated that Caln has a tree lighting event and movie nights. Commissioner Young asked how many participated in the house tours in 2024. Ms. Coughlan replied that it was approximately 40.
3.5 FOSDF Fund Drive Request – Mr. Vymazal stated that this item was brought forward by the Friends of Spackman-Davis Farm (Friends). Mr. Vymazal explained that there is a 4-to-5-foot-high wall around the perimeter of the front of the house in need of repair because vegetation has started to grow on it and displaced stones, which are holding it together. The Friends would like to solicit donations specifically dedicated to improving the wall.
Al DiMatteo Resident and treasurer of Friends of 3000 Fisherville Road stated that the fund drive is for masonry work. Mr. DiMatteo explained that there is also a knee wall in front of the main farmhouse with steps on the side of the house.
Commissioner Evans stated that mortar was not used for the wall. Commissioner Evans also stated that the Friends would like to raise the funds and have the Township work through the contractors.
Commissioner Mullin asked if the stones are at the farmhouse. Commissioner Evans replied that they are still there.
Commissioner Young asked how the sale of the old bricks is going. Al DiMatteo explained that 6 have sold, so far and they will start selling them again in September. The fireplace bricks are extremely old, so they are having a problem getting them etched. Tom Parr will be contacting another mason. Commissioner Young stated that he will contact his alma mater and see how they etch their bricks. Commissioner Evans stated that in worse case scenario, the engraved new bricks will go around the old bricks. Commissioner Mullin asked where the third repair needed is located. Commissioner Evans replied that it is on the stone staircase on the other side of the farmhouse by the porch towards the spring house.
3.6 Ingleside Golf Course Fairway Mower Purchase – Mr. Vymazal explained that he received a request from the golf course manager to purchase a lawn mower (mower) that has been budgeted as an equipment purchase in the amount of $74,068.61. This is a larger mower that is calibrated to properly mow the fairways at the golf course. Commissioner Mullin asked if the mower paid up front. Mr. Vymazal replied that he believes it has to be paid on delivery; however, he will confirm this. Commissioner Kennedy asked if there is staff to operate the mower. Mr. Vymazal replied that there will be staff that can operate the mower by delivery. Commissioner Kennedy asked if this purchase would alleviate some of their problems. Mr. Vymazal replied that the main problem is irrigation over the summer months. The golf course manager said this will improve the fairways of the golf course. Commissioner Evans asked for the mower delivery date. Mr. Vymazal replied, “3 to 4 months.” Commissioner Mullin asked that this matter be added to the August 28, 2025, agenda as an action item.
3.7 PECO Power Surges – Mr. Vymazal explained that the Township was notified of power surges on Kings Highway following the most recent storm. The Township has been in communication with PECO, and they encouraged the Township to send addresses of those affected. Mr. Vymazal encouraged residents to fill out the form on the Township website.
Resident Sam Wiener of 2615 East Kings Highway stated that the surges happened 2 times for him. He put in a complaint with PECO and asked their engineer to investigate.
Resident Cheryl Spaulding stated that it happened to the farm behind her and her home and they called the PUC and was reimbursed.
4. Board Minutes to Approve
4.1 July 31, 2025
Commissioner Mullin entertained a motion to table July 31, 2025, minutes until August 28, 2025, Board meeting. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5. Finance Department
5.1 Check List Approval
Commissioner Mullin entertained a motion to approve checks 54458-54535. Moved by Commissioner Young and seconded by Commissioner Kennedy. The vote passed 5-0.
6.0 Summary by Applicable Board Liaison
6.1 Parks and Recreation – Commissioner Kennedy reported that National Night Out was a success and Community Day will be held on September 6th. They also reviewed their budget.
6.2 COG – N/A
6.3 Municipal Authority – Commissioner Mullin reported that a pre-construction meeting was held on July 15 for Caln Meeting House/Granger Lane Sewer Extension Project. Resolution 2025-7 passed authorizing the release of the maintenance security posted by Willows at Valley Run Phase 1 and dedicated off-site sewer improvements installed as well.
6.4 DARA – Commissioner Mullin reported that the project design continues and is making good progress.
6.5 Fire Board – N/A
6.6 Historical Commission – Commissioner Evans reported it was approved to share a document with the Kings Highway Park Task Force, they also approved Saturday December 6, 2025, to decorate the Farm for the holiday. Discussion was held on a video promo to share on Caln Facebook and provide something for the Township newsletter.
6.7 Lincoln Highway – Provided by Commissioner Evans who attend the meeting, Commissioner Young read their report. They focused on a discussion expending multimodal improvements to Lincoln Highway. Pedestrian and bicycle safety and connectivity are the utmost importance to Lincoln Highway.
6.8 Ingleside Golf Course – Commissioner Tindaro reported that they discussed club membership, revenue, and improvements to the golf course. Their next meeting will be held on Monday August 5th.
7. Public Comment - Commissioner Mullin moved 7. Public Comment before 8. Additional Business.
Resident Mr. Shappell of 3 Granger Lane asked what the standards are for the lateral line that goes from your house to the sewer. Mr. Vymazal explained that residents were notified that the Caln Township Meeting house/Granger Lane sewer project was supposed to start 1-2 weeks ago; however, the contractor was unable to start when the letter stated. A large sign will go up notifying the public that the project has not started yet. Mr. Vymazal also explained that the initial start of the project will be the pavement, which should not have an immediate large impact on residents.
Mr. Vymazal explained that the Township has a policy to provide general information but specific feedback regarding the plan needs something submitted for review. The Township would not allow anyone to file permits until the project has been accepted. It has to go through the Municipal Authority and then tested to see if the work has been done appropriately. Then permits will be accepted and reviewed.
Commissioner Mullin stated that the Township Manager and Municipal Authority Director collaborate and get him the codes that are needed.
8. Additional Business – There were none.
9. Adjournment
Commissioner Mullin entertained a motion to adjourn August 14, 2025, BOC meeting at 9:50 PM. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Respectfully Submitted,
Denise Miller,
Assist. Twp. Secretary
Board of Commissioners August 14, 2025
7:30 PM Hybrid Business Meeting Minutes
Caln Township Board Members: Paul Mullin-President, Joshua B. Young-Vice President, Jane Kennedy-Commissioner,
Mark Evans-Commissioner, and Lorraine Tindaro-Commissioner.
Staff Members Present: Don Vymazal-Township Manager and Township Secretary, Denise Miller-Assistant Township
Secretary and Administrative Assistant, Abbey Swan-Director of Community Enhancement, Ray Stackhouse-Director of
Building and Life Safety, and Police Chief Elias.
Professionals Present: Kristin Camp-Township Solicitor and Ross Bickhart-Gilmore & Associates (Gilmore).
Special Guest: N/A
The Board of Commissioners’ (BOCs) August 14, 2025, agenda was posted on the Township website and at the Township building on August 13, 2025. Agendas were made available for the public at the meeting. The 2025 Township BOCs meetings were published in the Daily Local Newspaper, on December 18, 2024.
Call to Order and Salute to the Flag – Commissioner Mullin called the August 14, 2025, Board meeting to order at 7:30 PM and then called for the Pledge of Allegiance to the Flag.
Commissioner Mullin stated that there was an Executive Session prior to tonight's Board meeting regarding legal reasons.
Citizens by Request – There were none.
1. Solicitor
1.1 Forestry Regulations – Ms. Camp explained that she was advised that some provisions for forestry and timber harvesting in the Township Zoning Ordinance need to examined to see if they are consistent with the state law. Pennsylvania has many statues that fall under the umbrage of acre or protections for various agricultural uses, and forestry is one of them. Ms. Camp stated that with the BOCs approval she will review the Township Zoning Ordinance and draft an ordinance for review. Ms. Camp stated that she worked with East Brandywine Township, and they made theirs a standalone ordinance.
Commissioner Mullin entertained a motion to authorize Ms. Camp to review the Township Zoning Ordinance. Moved by Commissioner Young and seconded by Commissioner Evans. The motion passed 5-0.
2. Engineer
2.1 Caln Meetinghouse Preliminary Hydraulic Study for Culvert Option PSA – Mr. Bickhart explained that Gilmore applied for a grant to seek funds to replace the Caln Meetinghouse Road Bridge with a box culvert. Mr. Bickhart presented a proposal to do a preliminary hydraulic study, concept plan, and a cost estimate for a box culvert option for replacement of the existing structure to seek a lower cost alternative for a “not-to-exceed” amount of $10,600.00. The preliminary hydraulic study will help to identify if a culvert option is feasible. Mr. Bickhart stated that a further benefit is that the preliminary hydraulic study and any work that Gilmore does has to be done even if they replaced it with a bridge. Commissioner Mullin asked how much the Township could save. Mr. Bickhart replied that he does not have the numbers yet; however, there is a possibility of saving up to a half a million dollars. Commissioner Young asked what the hydraulic study does. Mr. Bickhart replied that the study is to evaluate the waterway opening. Gilmore would evaluate the grading because for a box culvert that structure is typically put into the ground and then, earth and stone cover over that with the road on top. Elevations would also need to be checked to see if this is feasible. Commissioner Young asked if the hydraulic study done with the bridge and box culvert. Mr. Bickhart replied that it is because even if they were doing a bridge replacement, they need to know the flow rates of the stormwater runoff that is generated upstream and has to pass through this particular structure. The work would be done regardless of if it is a box culvert or a bridge approach for the waterway crossing.
Resident of Granger Lane Rick Schapppel asked Mr. Bickhart if Gilmore would be doing a year water study. Mr. Bickhart replied that Gilmores’ Staff would be looking at the physical drainage area, which typically involves obtaining publicly available contour information. Between that and also knowing drainage patterns that are connected with roads and storm drainage systems in the area. They are going to figure out exactly how much area is draining to this bridge location. With aerial imagery, Gilmore staff will map the approximate impervious coverage versus wood coverage, estimate the flow rates for different storm events as they go through this process thinking about what the appropriate design storm event should be. Mr. Bickhart also stated that through all this, they will figure out what way they need and make sure they have this structure large enough so it will work. The work would be done regardless of whether it is a box culvert or a bridge.
Resident Adam Thomas of 310 Carlyn Court asked Mr. Bickhart if Gilmore is thinking about armoring banks upstream of some of these more vulnerable bridges and projects. Mr. Bickhart replied there are bridge inspection programs, which they are in the mist of, and these topics are being looked at for other bridges in the Township. In this particular situation, Gilmore already knows that corrections need to be made right away because the bridge is currently closed. The replacement will address those types of scour issues. Mr. Bickhart stated that this is something that should be considered and evaluated. That is ongoing for the bridges within the Township so they can try and forestall any of these further issues.
Commissioner Mullin stated to add this matter to the August 28, 2025, BOCs agenda.
2.2 Ingleside Golf Course Spillway Survey PSA – After speaking with the Township Manager and Public Works Director, there is concern that the spillway at the golf course creek right near where it crosses under G.O. Carlson Boulevard. It might be a little high in elevation, which could allow water in the pond to overflow in the direction that is more to the east towards North Bailey Road, which is not intentional. Mr. Bickhart stated that Gilmore is proposing a cost of $1,200.00 to take the next step, evaluating that issue and do a topographic survey of the spillway as well as the pond so Gilmore can compare those elevations and ty to come to a determination of what is happening there. Gilmore has other work coming up in the Township shortly, so this proposal would be combined with all of those in one day for travel time efficiency.
Commissioner Mullin stated to add this matter to the August 28, 2025, BOCs meeting as an action item.
2.3 Thorndale Fire Company Paving & Drainage – Mr. Bickhart explained that he sent the Township staff a preliminary design plan and a cost estimate for this project. The idea is to eliminate some drainage issues where there are undrained low points in the paved area. What happens is water sits and gets into the cracks in the pavement and make the subgrade wet. Then heavy vehicles break the pavement faster than it ordinarily would. There is also some rutting in the asphalt pavement in front of the garage doors where the fire trucks enter and exit. Gilmore proposes a concrete pad at the entrance of the driveway that extends up to G.O. Carlson Boulevard. It is hard to snowplow based on its current configuration. Gilmore will mill and repave to shape it in a way that makes it more suitable for snow plowing. Mr. Bickhart further explained that the cost estimate is using wage pricing as if the Township was doing the work. The construction cost would be approximately $185,000.00; 10% for engineering and bidding, 10% for administration and observation during the work, and a 10% contingency since the design is only preliminary. The total project cost and effort is estimated at $240,000.00. Commissioner Young asked how this project will be funded. Mr. Vymazal explained that when this was first proposed earlier in the year, there was a thought perhaps that it could be added as a add-on to the road program. After Mr. Bickhart explored the site conditions, it was in worse repair than thought. Mr. Vymazal further explained that simply putting new paving on top was not sufficient to resolve some of the stormwater issues and other concerns with access over the creek and throughout the entire area. Staff are researching to see if the Liquid Fuels Fund is a feasible option to help fund these improvements. The road program bid was $200,000.00 significantly lower than what was anticipated. Commissioner Mullin stated that this project is very important, and they will try and find a way to fund this project.
Resident Mark Fox asked Mr. Bickhart if work is being done on the bridge that crosses the creek and when was the last time the bridge was inspected to make sure it can handle the load that is put upon it. Mr. Bickhart replied that Gilmore was not asked to do anything specific with the bridge, so their scope so far has been limited to the on-site pavement and drainage improvements. Chief Taylor explained that the culvert was inspected from Hurricane Ida and no deficiencies were found.
Commissioner Young asked if the engine and rescue use that driveway. Chief Taylor replied that more often it is used for volunteers coming up from G.O. Carlson Boulevard. Chief Taylor explained that if there is an emergency, for example Thornridge Development, they will exit out the back. More regularly for firefighters, fire police and things coming in as well and cutting up to Lincoln Highway.
3. Township Manager
3.1 Old Caln Meetinghouse Dedication Agreement – Mr. Vymazal explained that there have been discussions regarding the Quaker Meetinghouse on Kings Highway for over a year. This is a historic structure that dates back almost 300 years. The Friends Group wants to ensure the property is preserved in perpetuity, so they approached the Township to see if there was interest in taking that on. Through the work of Ms. Camp, there is an agreement for discussion with the Friends regarding the dedication of that property to the Township. This would allow for it to be preserved by the Township in perpetuity. It would maintain as it stands today and would be another resource in the Townships portfolio of historic structures and available to present to future generations. Relying on Ms. Camp, there is a lot of work that needs done, including getting a judge to sign off on this agreement and dedication. There are four parcels for this property. The meeting house, the cemetery, and a lot of land on the western side of Caln Meetinghouse. Not included in this agreement is the cemetery on the south side of Kings Highway, which is owned by another Friends group. Discussions have been held with them, and they are interested in potentially dedicating that property to the Township as well.
Commissioner Evans thanked Dawn Coughlan for first opening this up and inviting the Historical Commission to lunch with Graham and Debra Miles.
3.2 Memorial Bench Program – For Board consideration, Ms. A. Swan explained that a local new company call Jahaco has started constructing recycled plastic benches. Jahaco asked if the Township would be willing to let them sell benches on the Townships’ behalf. The Township will be notified when a bench has been purchased and donated to one of the parks and the Parks and Recreation Board approves the print and where it will be placed, Jahaco will install the bench. Commissioner Tindaro asked if the benches will be put into Lloyd Park, Ingleside Golf Course, and Ruth Dawkins Park. Ms. Swan replied that they also will be installed in those places. Ms. Swan stated that she also included Meadow Park. Commissioner Tindaro suggested having benches installed along the road.
Commissioner Mullin made a motion to Participate in Jahaco’s Memorial Bench Program. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
3.3 Pierce Enforcer Fire Engine Replacement Purchase and Commitment Letter – Mr. Vymazal explained that currently on order is a rescue apparatus to be delivered in 2027. The build time for these vehicles is 4 to 5 years. In the meantime, the current engine is starting to have significant need for maintenance. The concern is when both the 22-year-old and the engine are in the shop at the same time. The dealership that the Township orders from has occasionally has “demo vehicles” for purchase at approximately $1 million and will come right off the line and acquired in a relatively short period of time; however, it is not custom built. If the dealership is able to get a letter of interest, they will secure one for the Fire Department and decrease the delivery time from 4 to 5 years to 3 to 4 months. In detail, Mr. Stackhouse explained the need for a rescue. Mr. Vymazal stated that he spoke with the Finance Director on options that the Township has to fund the purchase of this vehicle. Mr. Vymazal explained that the Township can take out a note in order to fund this purchase and a portion of that funding can roll into the 2019 note, which does not mature until 2032. The township has a reserve fund if the economy would have a setback or emergency purchases. Commission Young asked if the Township pays for the purchase now or when it is delivered. Mr. Stackhouse replied that it will be paid for when the Township takes delivery at the end of December 2025 or beginning of January 2026. Commissioner Young asked the balance of the fire equipment replacement fund. Mr. Stackhouse replied that it is approximately $500.000.00. Commissioner Mullin stated that he thought that the $500,000.00 was going towards the vehicle to be delivered in 2027. Mr. Stackhouse replied that it was discussed but not confirmed. When the contract for the rescue replacement was signed, it was not known where the money was coming from. Mr. Stackhouse stated that they have to have a replacement program because if they commit to something, they need to know what has to be put into the fund. Currently what is put into the replacement fund is what they have left after they spend their priorities out of the fire tax. So far, their fire services have been 100% funded through the fire tax without any General Fund money, even when they went to career staff. Their salaries are $800,00000, which will continue to rise, so no matter what happens in the future, that will have to come out of the General Fund. Commissioner Kennedy asked if the trucks would receive good trade in offers. Mr. Stackhouse replied that they would receive more money from the weight in scrap of the rescue than selling it. Commissioner Kennedy asked if the vendor offers financing. Mr. Stackhouse replied that they do; however, it is not good.
Resident Helen Eckel asked if there is a lease program to purchase this vehicle. Commissioner Young replied that they are called “leases” however, they are loans.
Commissioner Young stated this purchase should move forward and there needs to be a purchase plan. Commissioner Young also stated that the Township could float the money out of the reserves and pay themselves back, take a note out and try to apply for grants or float the money for a short period of time from the fund balance and pay themselves back with a note or from the fire tax. Mr. Vymazal explained that there is a pending application for the truck ordered for approximately $600,000.00. The Township has not received word back, so that is an outstanding potential to help offset those costs for the 2027 delivery.
Commissioner Mullin entertained a motion to authorize the Township Manager to sign a commitment letter, pending ratification of this purchase, at the August 28, 2025, BOCs meeting. Moved by Commissioner Kennedy and seconded by Commissioner Kennedy. The vote passed 4-0.
3.4 Historical Commission Event Request – Mr. Vymazal explained that the Historical Commission would like to propose an event held at the Spackman-Davis Farm (Farm) on December 13 in conjunction with the Old Caln Historical Society Historic (OCHS) House Tour. Commissioner Evans stated that every year the Historical Commission has a tree decorated at the Farm property. He stated that he has not heard back from the OCHS yet on whether they would like to partner with them. Commissioner Kennedy asked if this is a day event. Commissioner Evans replied “no.” Commissioner Mullin asked if this event is open to the public. Commissioner Evans replied that it is open to all the volunteers and those who did the house tour. Commissioner Young asked if this event is in addition to the tour or is it held after the tour. Commissioner Evans replied that the Farm event starts at the end of the house tours with hot cider, donuts, and carols. Commissioner Kennedy asked if this event is in conjunction with the Parks and Recreation Boards annual tree lighting. Commissioner Evans replied “no.” Commissioner Mullin asked if Township staff will be needed to monitor this event. Commissioner Evans replied “no.”
Commissioner Mullin asked Dawn Coughlan what they do after their house tours. Ms. Coughlan President of the OCHS and resident replied that they had 2 houses on the 2024 house tour and this year they have 3 houses. After the tours, they have cider and cookies at the Meetinghouse. Ms. Coughlan stated that there has not been a final decision on what they are going to do since they have 3 houses to tour this year. Commissioner Mullin stated that he has concerns about this event because of the park rules and the MOU state that no one should be in a Township Park past sunset. Commissioners Evans and Commissioner Young stated that Caln has a tree lighting event and movie nights. Commissioner Young asked how many participated in the house tours in 2024. Ms. Coughlan replied that it was approximately 40.
3.5 FOSDF Fund Drive Request – Mr. Vymazal stated that this item was brought forward by the Friends of Spackman-Davis Farm (Friends). Mr. Vymazal explained that there is a 4-to-5-foot-high wall around the perimeter of the front of the house in need of repair because vegetation has started to grow on it and displaced stones, which are holding it together. The Friends would like to solicit donations specifically dedicated to improving the wall.
Al DiMatteo Resident and treasurer of Friends of 3000 Fisherville Road stated that the fund drive is for masonry work. Mr. DiMatteo explained that there is also a knee wall in front of the main farmhouse with steps on the side of the house.
Commissioner Evans stated that mortar was not used for the wall. Commissioner Evans also stated that the Friends would like to raise the funds and have the Township work through the contractors.
Commissioner Mullin asked if the stones are at the farmhouse. Commissioner Evans replied that they are still there.
Commissioner Young asked how the sale of the old bricks is going. Al DiMatteo explained that 6 have sold, so far and they will start selling them again in September. The fireplace bricks are extremely old, so they are having a problem getting them etched. Tom Parr will be contacting another mason. Commissioner Young stated that he will contact his alma mater and see how they etch their bricks. Commissioner Evans stated that in worse case scenario, the engraved new bricks will go around the old bricks. Commissioner Mullin asked where the third repair needed is located. Commissioner Evans replied that it is on the stone staircase on the other side of the farmhouse by the porch towards the spring house.
3.6 Ingleside Golf Course Fairway Mower Purchase – Mr. Vymazal explained that he received a request from the golf course manager to purchase a lawn mower (mower) that has been budgeted as an equipment purchase in the amount of $74,068.61. This is a larger mower that is calibrated to properly mow the fairways at the golf course. Commissioner Mullin asked if the mower paid up front. Mr. Vymazal replied that he believes it has to be paid on delivery; however, he will confirm this. Commissioner Kennedy asked if there is staff to operate the mower. Mr. Vymazal replied that there will be staff that can operate the mower by delivery. Commissioner Kennedy asked if this purchase would alleviate some of their problems. Mr. Vymazal replied that the main problem is irrigation over the summer months. The golf course manager said this will improve the fairways of the golf course. Commissioner Evans asked for the mower delivery date. Mr. Vymazal replied, “3 to 4 months.” Commissioner Mullin asked that this matter be added to the August 28, 2025, agenda as an action item.
3.7 PECO Power Surges – Mr. Vymazal explained that the Township was notified of power surges on Kings Highway following the most recent storm. The Township has been in communication with PECO, and they encouraged the Township to send addresses of those affected. Mr. Vymazal encouraged residents to fill out the form on the Township website.
Resident Sam Wiener of 2615 East Kings Highway stated that the surges happened 2 times for him. He put in a complaint with PECO and asked their engineer to investigate.
Resident Cheryl Spaulding stated that it happened to the farm behind her and her home and they called the PUC and was reimbursed.
4. Board Minutes to Approve
4.1 July 31, 2025
Commissioner Mullin entertained a motion to table July 31, 2025, minutes until August 28, 2025, Board meeting. Moved by Commissioner Evans and seconded by Commissioner Kennedy. The vote passed 5-0.
5. Finance Department
5.1 Check List Approval
Commissioner Mullin entertained a motion to approve checks 54458-54535. Moved by Commissioner Young and seconded by Commissioner Kennedy. The vote passed 5-0.
6.0 Summary by Applicable Board Liaison
6.1 Parks and Recreation – Commissioner Kennedy reported that National Night Out was a success and Community Day will be held on September 6th. They also reviewed their budget.
6.2 COG – N/A
6.3 Municipal Authority – Commissioner Mullin reported that a pre-construction meeting was held on July 15 for Caln Meeting House/Granger Lane Sewer Extension Project. Resolution 2025-7 passed authorizing the release of the maintenance security posted by Willows at Valley Run Phase 1 and dedicated off-site sewer improvements installed as well.
6.4 DARA – Commissioner Mullin reported that the project design continues and is making good progress.
6.5 Fire Board – N/A
6.6 Historical Commission – Commissioner Evans reported it was approved to share a document with the Kings Highway Park Task Force, they also approved Saturday December 6, 2025, to decorate the Farm for the holiday. Discussion was held on a video promo to share on Caln Facebook and provide something for the Township newsletter.
6.7 Lincoln Highway – Provided by Commissioner Evans who attend the meeting, Commissioner Young read their report. They focused on a discussion expending multimodal improvements to Lincoln Highway. Pedestrian and bicycle safety and connectivity are the utmost importance to Lincoln Highway.
6.8 Ingleside Golf Course – Commissioner Tindaro reported that they discussed club membership, revenue, and improvements to the golf course. Their next meeting will be held on Monday August 5th.
7. Public Comment - Commissioner Mullin moved 7. Public Comment before 8. Additional Business.
Resident Mr. Shappell of 3 Granger Lane asked what the standards are for the lateral line that goes from your house to the sewer. Mr. Vymazal explained that residents were notified that the Caln Township Meeting house/Granger Lane sewer project was supposed to start 1-2 weeks ago; however, the contractor was unable to start when the letter stated. A large sign will go up notifying the public that the project has not started yet. Mr. Vymazal also explained that the initial start of the project will be the pavement, which should not have an immediate large impact on residents.
Mr. Vymazal explained that the Township has a policy to provide general information but specific feedback regarding the plan needs something submitted for review. The Township would not allow anyone to file permits until the project has been accepted. It has to go through the Municipal Authority and then tested to see if the work has been done appropriately. Then permits will be accepted and reviewed.
Commissioner Mullin stated that the Township Manager and Municipal Authority Director collaborate and get him the codes that are needed.
8. Additional Business – There were none.
9. Adjournment
Commissioner Mullin entertained a motion to adjourn August 14, 2025, BOC meeting at 9:50 PM. Moved by Commissioner Evans and seconded by Commissioner Young. The vote passed 5-0.
Respectfully Submitted,
Denise Miller,
Assist. Twp. Secretary
| august_14_.2025_minutes.pdf |
