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Board of Commissioners Meeting Minutes - April 30, 2026

4/30/2026

 
Caln Township
Chester County, Pennsylvania 
Board of Commissioners 
April 30, 2026
Board Business Meeting Minutes
1. Call to Order, Salute to the Flag
The meeting was called to order at 7:30 PM by Commissioner Josh Young. The Pledge of Allegiance was recited. Prior to the public meeting, the Board held an executive session to discuss legal matters. 

Commissioners Present 
Josh Young, President 
Mark Evans, Vice-President 
Jane Kennedy, Commissioner 
Adam Thomas, Commissioner 
Paul Mullin, Commissioner 

Also Present
Township Solicitor – Kristen Camp 
Township Staff: Don Vymazal – Township Manager, JoEllen McBride – Office & Sustainability Coordinator, Manager, Ray Stackhouse - Director of Building and Life Safety, Nicole Shannon – Ingleside Golf Course Superintendent, Joe Elias - Chief of Police 

The April 30, 2026, agenda was posted on the Township website and at the Township Building prior to the meeting.
​
2. Citizens to be Heard
Commissioner Young recognized resident, Karen Cholminsky (401 Municipal Dr), who asked about the purchase of the Lounge property on 300 N. Bailey Road. Mr. Vymazal responded that the property was purchased due to its proximity to the golf course and its potential as a revenue stream for the Township. Ms. Cholminsky then inquired about placing traffic cones on Municipal Drive when she and her spouse do yard work. Chief Elias responded that placing traffic cones is a violation. Ms. Cholminsky commented on the speed of vehicles on Municipal Drive and inquired about the new traffic unit patrolling program the police department recently implemented. Chief Elias responded that speed on Municipal Drive is an on-going concern, and the program has increased patrol units via foot and bicycle.

3. Public Hearing: Consider Adoption of the Caln Township Ordinance of 2026

Ms. Camp requested the Board consider the adoption of the Caln Township Ordinance of 2026. Advertisement of the public hearing was featured in the Daily Local News on April 14, 2026, and April 21, 2026. 

Commissioner Young entertained a motion to approve the adoption of the Caln Township Zoning Ordinance of 2026.
Moved: Commissioner Mullin
Seconded: Commissioner Evans
Vote: Unanimous (5-0)

4. Director Reports
4.1 Minquas
Representative from Minquas shared response stats for the month of March. They noted that most of the calls received were from the VA.

4.2 Fire Department
Fire Chief Taylor reported that they have seen a 45% increase in calls compared to the same period last year. He also reported that the final inspection on the new fire truck was completed and 50 items were identified that needed correction before delivery. 

4.3 Building & Life Safety
Mr. Stackhouse reported that firefighter staffing is up to 6 full time and 9 part time personnel. He also mentioned a 5-year servicemilestone for Elizabeth Nagy. Mr. Stackhouse noted that the new fire truck is in PA and will have more updates at the next meeting. He also provided an update on the project to repair the sinking roads where the firetrucks exit the station. Public Works agreed to help redo the surface and update the drainage in the area for around $9,000. Mr. Stackhouse shared photos of the work.

4.4 Public Works
Mr. Vymazal reported for Mr. Huggins. He noted that there were issues with the street sweeping equipment they rented. The company attempted a few times to repair the equipment but were unsuccessful. They are not charging the Township for the equipment. At the May meeting, Mr. Huggins will present a request to go with the next highest bid.
​
Commissioner Evans asked if the street sweeping includes Lincoln Highway. Mr. Vymazal responded that it does not since Lincoln Highway is overseen by PennDOT.

4.5 Ingleside Golf Course
Ms. Shannon reported that March was a big month since February was lost due to weather. The fairway machine approved last year is up and running. Over a dozen staff received CPR and AED training. Broke revenue records this month with 1800 golfers. Ms. Shannon invited Mr. John Grant, Operations Manager, to speak.

Mr. Grant highlighted the golf course’s outreach efforts. Before the official golf seasons began on April 1, Ingleside had outreach goals. The first was to take control of social media accounts for the golf course to increase transparency on the happenings there. They created new social media accounts to replace the ones Meta is not providing access to and also redesigned the website. 
Second, they hired roughly 20 staff members to help with overseeing golf course conduct, food and drink amenities, and managing the front tee box. Finally, they kicked off their weekly youth development and education programs. On a given week there are about 135 students using the facilities.

Commissioner Evans asked how conduct is supervised on the greens. Mr. Grant responded that staff are instructed to ask about what golfers are bringing in coolers and monitoring the behavior of golfers on the green. Ms. Shannon remarked that Mr. Grant has done excellent work getting the new staff trained in Responsible Alcohol Management practices.

4.6 Community Enhancement
Commissioner Young noted that the Litium-ion disposal video was one of the most popular videos posted and recounted a recent experience his family had with disposing of a lithium-ion battery in a dumpster and it catching fire. He emphasized the importance of these educational videos. Ms. A. Swan was absent. Mr. Vymazal noted the successful Caln Clean-up Day and the partnership with Chester County government to clean up N. Caln Road.

4.7 Police Department
Chief Elias highlighted an 18-year service milestone for Sergent Whistler. 1009 calls for service in March - a 20% increase from 840 in March of 2025. Year to date, 2,879 calls for service - a 12% increase from the same three-month period a year ago. Chief Elias reported that March was a busy month with high-profile incidents and investigations. These occurred around the same time that 
State Police Corporal Timothy O'Connor was shot and killed in the line of duty. Caln Township police were involved in the funeral services where over 2500 people attended. Chief Elias thanked Public Works and the Fire Department for their assistance with traffic control that day. The traffic unit patrols are on-going and made 70 stops and 16 arrests on warrants in March alone. Foot and bike patrols have also begun now that they are at full staff. Chief Elias thanked the Board for their commitment to public safety.
​
Commissioner Thomas noted that he saw an unmarked police vehicle the other day on Municipal Drive. Commissioner Kennedy asked about how the police get license information during the traffic stops. Chief Elias responded that they have cameras that automatically record license information and alert the officer if there are warrants.

5. Finance Department
5.1 Financial Report- 1st Quarter Update
Mr. Vymazal requested that the update be tabled until the next meeting since Ms. L. Swan was unable to attend tonight’s meeting to present the report.

5.2 Check List (Action Item)
Commissioner Young entertained a motion to approve checks 55697 to 55778.
Moved: Commissioner Mullin
Seconded: Commissioner Evans
Vote: Unanimous (5-0)

6. Township Manager
6.1 Ingleside Golf Club Well Test Drilling - (Action Item)
Mr. Vymazal presented the quote for test well drilling on the Ingleside Golf Course to ensure that they can adequately maintain the grass on the course. The proposal is for test well drilling to discover if a well can be established to fill the ponds that irrigate the course and if an irrigation system can be installed.

Commissioner Young entertained a motion to approve the Township Manager to sign a well test drilling contract with D Myers & Son, LLC for up to 3 test wells each costing $8,345.00 for a total of up to $25,035.00.
Moved: Commissioner Thomas
Seconded: Commissioner Kennedy
Vote: Unanimous (5-0)

6.2 2026 Roadway Line Striping Program - (Action Item)
Mr. Vymazal presented the bidding contracts for the annual line striping program for the Township. Director Huggins recommended going with the lowest bidder, De Gimmel Inc. The list of township roads is included in the packet.

Commissioner Young entertained a motion to approve the Township Manager to sign a contract with De Gimmell for $20,289.47 to repaint pavement markings on the listed Township roads.
Moved: Commissioner Evans
Seconded: Commissioner Mullin
Vote: Unanimous (5-0)

6.3 Andrew Circle Disabled Parking Sign Application - (Action Item)
Mr. Vymazal explained that there was a request from a resident to install a designated disabled parking space near a residence. Both the police and public works investigated the area to determine if there was an appropriate location for the space. The resident provided the appropriate documentation and is aware that the spot is for public use. 

Commissioner Young entertained a motion to install a designated handicapped parking stall in the center/overflow parking area of Andrew Circle to ensure accessibility accommodations for residents.
Moved: Commissioner Evans
Seconded: Commissioner Kennedy
Vote: Unanimous (5-0)

6.4 Caln Meetinghouse Lease Agreement - (Action Item)
Mr. Vymazal requested tabling this item for the next meeting. As we finalize the process of conveying the Caln Meeting House property to the Township, there was a request for a lease to be established for maintenance of the property until the courts have an opportunity to make a decision on that. It already has been approved by the Attorney General's office of Pennsylvania. However, it takes time to get on the docket for the county. While drafting the lease, it was discovered that there is an existing lease between Old Caln Historical Society and the Friends Meetinghouse. In speaking with Solicitor Camp, the Old Caln Historical Society and the Friends Meetinghouse would need to abandon the existing lease and then re-enter into a sublease with the 
Township. As soon as the property is conveyed by the County, the lease would be null and void. Mr. Vymazal spoke with Old Caln Historical Society. They are on board with this arrangement and feel it is in the best interest for all involved. He is requesting more time to update the language in the agreement to make sure the transfer is seamless.

The Board agreed to table the item until next meeting.

6.5 Farmhouse Floor Restoration Proposal - (Action Item)
Mr. Vymazal presented a joint agreement between the Friends of the Spackman-Davis Farm and Caln Township to restore the flooring in the Farmhouse. A corner of the floor is buckling due to high-humidity. De-humidifiers have been installed to help with this and we can now proceed with restoring the buckled floorboards. An expert in restoring floors of historic buildings came out and estimated the cost to repair the floors to be $3,300. This joint agreement demonstrates that the Friends of the Spackman Davis Farm would pay the cost for that work, the township would be responsible to have it inspected, and upon receiving documentation that it is structurally sound from the township then the Friends of would provide payment to the contractor. This agreement was written in anticipation of potential future projects with the Friends group to help preserve and 
restore the Farmhouse and the complex surrounding it. 

Commissioner Young entertained a motion for the Board of Commissioners of Caln Township to sign the Joint Project Agreement with the Friends of the Spackman-Davis Farm for the floor restoration project on the Farmhouse.
Moved: Commissioner Evans
Seconded: Commissioner Kennedy
Vote: Unanimous (5-0)

6.6 Municipal Park & Trail Improvement Grants Contract - (Action Item)
Mr. Vymazal explained that this is a grant for infrastructure improvements to the Spackman-Davis Farm property. This grant is from the Chester County Preservation Partnership Program for the park and trail improvement. The County requires the contract to be signed up front which is unique from most grant application procedures but makes sense since some municipalities may not meet regularly. Having this signed up front allows the execution date of the contract to start immediately upon the county commissioner’s signatures.

Commissioner Young entertained a motion for the Board of Commissioners of Caln Township to sign the Municipal Park & Trail Improvement Grants for Kings Highway Park Phase 1.
Moved: Commissioner Mullin
Seconded: Commissioner Evans
Vote: Unanimous (5-0)

7. Resolutions
7.1 Resolution 2026-17 Municipal Fire Department Grant Program
Mr. Vymazal explained that this grant would allow for on-site training of fire fighters instead of traveling to South Coatesville to train. The proposal is due in mid-May and with the Board’s approval they can submit on time.

Commissioner Young entertained a motion to approve Resolution 2026-17 authorizing Staff to apply for a Municipal Fire Department Capital Grant through the Office of the State Fire Commissioner and designating the Township Manager and Township Finance Director to execute all documents and agreements between Caln Township and the PA Department of Community and Economic Development.
Moved: Commissioner Thomas
Seconded: Commissioner Evans
Vote: Unanimous (5-0)

8. Minutes to Approve
8.1 February 26, 2026 - (Action Item)
Commissioner Young entertained a motion to approve the February 26, 2026, Board minutes.
Moved: Commissioner Evans
Seconded: Commissioner Thomas
Vote: Unanimous (5-0)

8.2 March 26, 2026 - (Action Item)
Commissioner Evans had a spelling correction he shared with Ms. McBride to incorporate into the minutes.

Commissioner Young entertained a motion to approve the March 26, 2026, Board minutes.
Moved: Commissioner Evans
Seconded: Commissioner Thomas
Vote: Unanimous (3-0) with Commissioners Young and Mullin abstaining

8.3 April 9, 2026 - (Action Item)
The April 9, 2026, Board minutes were tabled until the next meeting.

9. Acknowledge Receipt of Planning Commission Minutes
9.1 March 17, 2026 - (Action Item)
Commissioner Young entertained a motion to acknowledge receipt of the March 17, 2026, Planning Commission minutes.
Moved: Commissioner Kennedy
Seconded: 
Vot: Unanimous (5-0)

10. Additional Business
Commissioner Young received an email from a concerned resident regarding the intersection at Black Horse Hill Road and North Caln Road. Mr. Young advised the resident that they are both state owned roads and would be reaching out Representative Dan Williams and Senator Katie Muth to see if there was anything they could do to address the intersection.

11. Public Comment
No public comment was offered.

12. Adjournment
Commissioner Young entertained a motion to adjourn the meeting.
Moved: Commissioner Mullin
Seconded: Commissioner Evans
Vote: Unanimous (5-0)

The meeting adjourned at approximately 8:40pm.
​
Respectfully submitted,
JoEllen McBride
Office & Sustainability Coordinator
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