Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Tuesday March 3, 2026
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Pennoni Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The special meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on February 28, 2026, and the agenda was posted on the Caln Township Website and Lobby on February 25, 2026. Copies of the Agenda were made available to the public.
Board Reorganization
Mr. Schew made a motion, seconded by Ms. Bernard, to keep the officers the same for 2026. The vote passed 5.0. Mr. Chambers read the officers as follows, Mr. Chambers-Chairperson, Mr. Mullin-Vice-Chairperson, Mr. Schew-Treasurer, Ms. Bernard- Secretary and Mr. DiSario- Assistant Secretary/Treasurer.
Minutes of December 15, 2025, Meeting
Mr. Chambers called for additions or corrections to the December minutes. There were none. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to adopt December 15, 2025, Minutes as presented. The vote passed 5.0
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers presented to the Board a letter from Aqua to the DARA Board, the letter stated that Aqua is looking for partners with communities interested in selling their wastewater and drinking water systems. Mr. Chambers informed the Board that as of now the DARA Board is not considering selling.
DARA Seventh Amendment
Mr. Gill informed the Board that on February 11, 2026, the Township received a letter from the East Caln Township Solicitor enclosing an agreement between East Caln Township and Uwchlan Township and Uwchlan Township Municipal Authority where East Caln will sell to Uwchlan Township 50,000 gpd of East Caln’s sewage treatment capacity in the Downingtown Regional Water Pollution Control Center. The letter also enclosed a separate agreement between Uwchlan and the Hankin Group where Hankin will purchase and reserve the capacity for Hankin’s development needs in Uwchlan Township and First Amendment to the Hankin Agreement extending a deadline for submitting Act 537 plan revision to June 30, 2026. Mr. Gill presented to the Board a Draft Seventh Amendment to the DARA Intermunicipal Agreement to reflect the Capacity sale set forth in the Transfer Agreement, and the respective changes to the allocations between East Caln and Uwchlan under the DARA agreement should the sale occur. Mr. Gill added that the letter states that DARA, East Caln and Uwchlan have already approved the Seventh Amendment and requests the approval of Caln, Downingtown Borough and West Whiteland Township. Mr. Gill informed the Board that he forwarded the documents to Mr. Pompo for review and presented the Board the copy of Mr. Pompo comments.
After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin to recommend approval by the Board of Commissioners of the Seventh Amendment contingent that the following comments are addressed to the satisfaction of the Authority Solicitor. That such approval shall not be deemed or implied to by any required approval or consent under Sections 6.13 or 9.04 of the DARA Agreement. And The paragraph 6 be revised to change the reference from “Downingtown” at the end to “Uwchlan and Uwchlan Authority. The vote passed 5.0.
I/I Reduction Program
Mr. Gill updated the Board on the 2026 Grouting Project. Mr. Gill informed the Board that after the December meeting Ross forwarded the fully executed Contractors Service Agreement between the CTMA and Sewer Specialty Services Co. Inc. to the contractor and is looking at setting up a preconstruction meeting and issuing the notice to proceed in the spring.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that J. Phillips Excavating & Hauling LLC finished the flushing and televising of the existing line on Granger and the new line. The only remaining item that needs completed is the mill and overlay in the spring and any outstanding punch list items.
Mr. Gill presented the Board with the 5th payment request from J. Phillips Excavating & Hauling LLC for Contract #CAL-01-25 in the amount of $4,773.75 After discussion, Ms. Bernard made a motion seconded by Mr. Schew to ratify J. Phillips Excavating & Hauling LLC 5th payment request for Contract # CAL-01-25 in the amount of $4,773.75. The vote passed 5.0
Kings Grant PS Electric Upgrade
Mr. Gill updated the Board on the Kings Grant Pump Station Electric Upgrade. Mr. Gill informed the Board that Keystone Engineering Group completed the drawings and specifications for the purpose of public bidding for the upgrade of the existing electrical equipment and the pump control panel at the Kings Grant Pump Station once the project is complete the station will be brought up to date with the latest NEC code.
Mr. Gill presented the Board with the Keystone Engineering Group Proposal to provide bidding, submittal review, construction administration/observation and project closeout services. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Chairman to sign the Keystone Engineering Group proposal in the form as presented in the not to exceed amount of $40,800. The vote passed 5.0.
Mr. Gill presented the Board with the Keystone Engineering Group Preliminary Cost Estimate in the amount of $167.826. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Keystone Engineering Group to proceed with going out to bid for the Kings Grant Pump Station Electric Upgrade Project. The vote passed 5.0.
PA Small Water and Sewer Program Dogwood/Scott Drive Phase 2
Mr. Gill informed the Board that Gilmore finalized the grant application which was submitted to the PA Department of Community & Economic Development PA Small Water and Sewer Grant Program on April 16, 2025. The amount requested is $291, 210, which will cover 85% of the overall project costs for the engineering, additional legal consulting and construction of a new Low-Pressure Sewer Extension. Mr. Gill added that the proposed project will help provide public sewer to 14 existing homes that weren’t included as part of the Phase 1 portion and once completed the project will provide a reliable new public wastewater collection system for the remaining part of the neighborhood in need of the utility. Mr. Gill stated that it appears CTMA will be awarded $105,000 of the $291,210 that was initially requested for Phase 2 portion of the project. Mr. Gill added that the grant funds will have to be used within 3 years, so one option is to apply for an LSA grant in the fall for the difference.
Mr. Gill presented to the Board the PA Small Water and Sewer Program Grant Agreement that will need to be electronically signed by the Chairman and Director of Wastewater. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Chairman and Director of Wastewater to electronically sign the PA Small Water and Sewer Program Grant Agreement in the form as presented. The vote passed 5.0
Raye Road Project
Mr. Gill informed the Board that Gilmore finalized the design and submitted the Chapter 105 General Permit application to the DEP for review on September 9, 2025, and responded with additional information they requested on January 6, 2026.
Fernmoor Homes
Mr. Gill informed the Board that on October 15, 2024, the Authority entered into a Sewer Construction Financial Security Agreement with Fernmoor Downingtown LLC who agreed to post a Performance Bond in the sum of $163,425.25 representing 110% of the cost of the Phase 3 Sewer Improvements as set forth in the Agreement. Mr. Gill added that the agreements state that the developer may request a reduction in the Performance Bond, as the developer completes various segments of the sewer improvements, and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the plan. Mr. Gill presented to the Board Fernmoor Homes Phase 3 Performance Bond No. 5776746 Certificate of Partial Completion that would need to be signed by the Chairperson.
After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the enclosed Certificate of Partial Completion for Phase 3 Request #1 Performance Bond in the form as presented and authorize the reduction of the Sanitary Sewer Phase 3 Performance Bond no. 5776746 in the amount of $147,081.83. The vote passed 5.0.
Mr. Gill informed the Board that on October 15, 2024, the Authority entered into a Sewer Construction Financial Security Agreement with Fernmoor Downingtown LLC who agreed to post a Performance Bond in the sum of $161,116.45 representing 110% of the cost of the Phase 4 Sewer Improvements as set forth in the Agreement. Mr. Gill added that the agreements state that the developer may request a reduction in the Performance Bond, as the developer completes various segments of the sewer improvements, and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the Plan. Mr. Gill presented to the Board the Fernmoor Homes Phase 4 Performance Bond No. 5844715 Certificate of Partial Completion that would need to be signed by the Chairperson.
After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to authorize the Chairperson to sign the enclosed Certificate of Partial Completion for Phase 4 Request #1 Performance Bond in the form as presented and authorize the reduction of the Sanitary Sewer Phase 4 Performance Bond no. 5844715 in the amount of $145,004.81. The vote passed 5.0.
2025 Chapter 94 Reports
Mr. Gill presented and reviewed the 2025 Chapter 94 Annual Sewage Report which is the year-end report for the sewer system that will need to be submitted to the DARA and PAWC Treatment Plants. After discussion, Mr. DiSario, made a motion, seconded by Mr. Mullin, to authorize the Staff to forward the final documents to DARA and PAWC so that they can be included in their submission to the PADEP.
Records Disposition
Mr. Gill presented to the Board Resolution 2026-1-CTMA titled Records of Disposition. Mr. Gill informed the Board that Resolution 2026-1-CTMA is providing for the destruction of documents according to the retention and disposition schedule for records of Pennsylvania Municipal Governments under the Authority of the Municipal Records Act, Mr. Gill then stated that the Authority accumulates documents and records in the course of conducting business and staff wishes to purge their files of documents which are no longer necessary or have exceeded their useful life, within the legal guidelines and recommendation of the Pennsylvania Historical and Museums Commission, and pursuant to The Municipal Records Act. Mr. Gill stated that all the documents listed in the resolution have been electronically scanned and stored in Docstar.
After the discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to adopt the Resolution 2026-1-CTMA in the form as presented, providing for the destruction of documents according to the resolution and disposition schedule for records of Pennsylvania Municipal Governments under the Authority of the Municipal Records Act. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of December 2025 and January 2026 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the November financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the December 2025 and January 2026 penalty waiver request spreadsheet from the finance department and informed the Board that there is one penalty waiver request for the month of December 2025 and none for the month January 2026.
CTMA Engineering Services
Mr. Gill informed the Board that on February 3rd the department was notified that Ross Bickhart took the position at Pennoni Associates in West Chester and his last day at Gilmore will be February 27th. The department reached out to Gilmore requesting an updated letter proposal along with resumes for key Gilmore Associates staff that they are proposing to service the Caln Township Municipal Authority. Mr. Gill added that after several discussions with Gilmore they elected to release Ross from a non-compete clause in his agreement with them. The department then reached out to Pennoni Associates and requested a rate schedule from them which was included in the packet. Mr. Gill stated that the department also has long-standing relationships with Gilmore’s construction observers and if the Board had no objection staff would like to continue using Gilmore for their construction observation services.
Mr. Gill presented to the Board the Pennoni Associates Rate Schedule. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to recommend that staff notify Pennoni Associates that the Authority has an intent to retain Pennoni Associates at the rate schedule in the form as presented and enter into a General Engineering Consulting Agreement which will be presented at their March 23rd meeting. The vote passed 5.0.
Director’s Year End Report
Mr. Gill discussed his Director’s Year End Report and January Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Ms. Bernard made a motion, seconded by Mr. Schew, to adjourn the March 3,2026 meeting at 8:40 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Tuesday March 3, 2026
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Pennoni Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The special meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on February 28, 2026, and the agenda was posted on the Caln Township Website and Lobby on February 25, 2026. Copies of the Agenda were made available to the public.
Board Reorganization
Mr. Schew made a motion, seconded by Ms. Bernard, to keep the officers the same for 2026. The vote passed 5.0. Mr. Chambers read the officers as follows, Mr. Chambers-Chairperson, Mr. Mullin-Vice-Chairperson, Mr. Schew-Treasurer, Ms. Bernard- Secretary and Mr. DiSario- Assistant Secretary/Treasurer.
Minutes of December 15, 2025, Meeting
Mr. Chambers called for additions or corrections to the December minutes. There were none. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to adopt December 15, 2025, Minutes as presented. The vote passed 5.0
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers presented to the Board a letter from Aqua to the DARA Board, the letter stated that Aqua is looking for partners with communities interested in selling their wastewater and drinking water systems. Mr. Chambers informed the Board that as of now the DARA Board is not considering selling.
DARA Seventh Amendment
Mr. Gill informed the Board that on February 11, 2026, the Township received a letter from the East Caln Township Solicitor enclosing an agreement between East Caln Township and Uwchlan Township and Uwchlan Township Municipal Authority where East Caln will sell to Uwchlan Township 50,000 gpd of East Caln’s sewage treatment capacity in the Downingtown Regional Water Pollution Control Center. The letter also enclosed a separate agreement between Uwchlan and the Hankin Group where Hankin will purchase and reserve the capacity for Hankin’s development needs in Uwchlan Township and First Amendment to the Hankin Agreement extending a deadline for submitting Act 537 plan revision to June 30, 2026. Mr. Gill presented to the Board a Draft Seventh Amendment to the DARA Intermunicipal Agreement to reflect the Capacity sale set forth in the Transfer Agreement, and the respective changes to the allocations between East Caln and Uwchlan under the DARA agreement should the sale occur. Mr. Gill added that the letter states that DARA, East Caln and Uwchlan have already approved the Seventh Amendment and requests the approval of Caln, Downingtown Borough and West Whiteland Township. Mr. Gill informed the Board that he forwarded the documents to Mr. Pompo for review and presented the Board the copy of Mr. Pompo comments.
After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin to recommend approval by the Board of Commissioners of the Seventh Amendment contingent that the following comments are addressed to the satisfaction of the Authority Solicitor. That such approval shall not be deemed or implied to by any required approval or consent under Sections 6.13 or 9.04 of the DARA Agreement. And The paragraph 6 be revised to change the reference from “Downingtown” at the end to “Uwchlan and Uwchlan Authority. The vote passed 5.0.
I/I Reduction Program
Mr. Gill updated the Board on the 2026 Grouting Project. Mr. Gill informed the Board that after the December meeting Ross forwarded the fully executed Contractors Service Agreement between the CTMA and Sewer Specialty Services Co. Inc. to the contractor and is looking at setting up a preconstruction meeting and issuing the notice to proceed in the spring.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that J. Phillips Excavating & Hauling LLC finished the flushing and televising of the existing line on Granger and the new line. The only remaining item that needs completed is the mill and overlay in the spring and any outstanding punch list items.
Mr. Gill presented the Board with the 5th payment request from J. Phillips Excavating & Hauling LLC for Contract #CAL-01-25 in the amount of $4,773.75 After discussion, Ms. Bernard made a motion seconded by Mr. Schew to ratify J. Phillips Excavating & Hauling LLC 5th payment request for Contract # CAL-01-25 in the amount of $4,773.75. The vote passed 5.0
Kings Grant PS Electric Upgrade
Mr. Gill updated the Board on the Kings Grant Pump Station Electric Upgrade. Mr. Gill informed the Board that Keystone Engineering Group completed the drawings and specifications for the purpose of public bidding for the upgrade of the existing electrical equipment and the pump control panel at the Kings Grant Pump Station once the project is complete the station will be brought up to date with the latest NEC code.
Mr. Gill presented the Board with the Keystone Engineering Group Proposal to provide bidding, submittal review, construction administration/observation and project closeout services. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Chairman to sign the Keystone Engineering Group proposal in the form as presented in the not to exceed amount of $40,800. The vote passed 5.0.
Mr. Gill presented the Board with the Keystone Engineering Group Preliminary Cost Estimate in the amount of $167.826. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Keystone Engineering Group to proceed with going out to bid for the Kings Grant Pump Station Electric Upgrade Project. The vote passed 5.0.
PA Small Water and Sewer Program Dogwood/Scott Drive Phase 2
Mr. Gill informed the Board that Gilmore finalized the grant application which was submitted to the PA Department of Community & Economic Development PA Small Water and Sewer Grant Program on April 16, 2025. The amount requested is $291, 210, which will cover 85% of the overall project costs for the engineering, additional legal consulting and construction of a new Low-Pressure Sewer Extension. Mr. Gill added that the proposed project will help provide public sewer to 14 existing homes that weren’t included as part of the Phase 1 portion and once completed the project will provide a reliable new public wastewater collection system for the remaining part of the neighborhood in need of the utility. Mr. Gill stated that it appears CTMA will be awarded $105,000 of the $291,210 that was initially requested for Phase 2 portion of the project. Mr. Gill added that the grant funds will have to be used within 3 years, so one option is to apply for an LSA grant in the fall for the difference.
Mr. Gill presented to the Board the PA Small Water and Sewer Program Grant Agreement that will need to be electronically signed by the Chairman and Director of Wastewater. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Chairman and Director of Wastewater to electronically sign the PA Small Water and Sewer Program Grant Agreement in the form as presented. The vote passed 5.0
Raye Road Project
Mr. Gill informed the Board that Gilmore finalized the design and submitted the Chapter 105 General Permit application to the DEP for review on September 9, 2025, and responded with additional information they requested on January 6, 2026.
Fernmoor Homes
Mr. Gill informed the Board that on October 15, 2024, the Authority entered into a Sewer Construction Financial Security Agreement with Fernmoor Downingtown LLC who agreed to post a Performance Bond in the sum of $163,425.25 representing 110% of the cost of the Phase 3 Sewer Improvements as set forth in the Agreement. Mr. Gill added that the agreements state that the developer may request a reduction in the Performance Bond, as the developer completes various segments of the sewer improvements, and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the plan. Mr. Gill presented to the Board Fernmoor Homes Phase 3 Performance Bond No. 5776746 Certificate of Partial Completion that would need to be signed by the Chairperson.
After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to authorize the Chairperson to sign the enclosed Certificate of Partial Completion for Phase 3 Request #1 Performance Bond in the form as presented and authorize the reduction of the Sanitary Sewer Phase 3 Performance Bond no. 5776746 in the amount of $147,081.83. The vote passed 5.0.
Mr. Gill informed the Board that on October 15, 2024, the Authority entered into a Sewer Construction Financial Security Agreement with Fernmoor Downingtown LLC who agreed to post a Performance Bond in the sum of $161,116.45 representing 110% of the cost of the Phase 4 Sewer Improvements as set forth in the Agreement. Mr. Gill added that the agreements state that the developer may request a reduction in the Performance Bond, as the developer completes various segments of the sewer improvements, and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the Plan. Mr. Gill presented to the Board the Fernmoor Homes Phase 4 Performance Bond No. 5844715 Certificate of Partial Completion that would need to be signed by the Chairperson.
After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to authorize the Chairperson to sign the enclosed Certificate of Partial Completion for Phase 4 Request #1 Performance Bond in the form as presented and authorize the reduction of the Sanitary Sewer Phase 4 Performance Bond no. 5844715 in the amount of $145,004.81. The vote passed 5.0.
2025 Chapter 94 Reports
Mr. Gill presented and reviewed the 2025 Chapter 94 Annual Sewage Report which is the year-end report for the sewer system that will need to be submitted to the DARA and PAWC Treatment Plants. After discussion, Mr. DiSario, made a motion, seconded by Mr. Mullin, to authorize the Staff to forward the final documents to DARA and PAWC so that they can be included in their submission to the PADEP.
Records Disposition
Mr. Gill presented to the Board Resolution 2026-1-CTMA titled Records of Disposition. Mr. Gill informed the Board that Resolution 2026-1-CTMA is providing for the destruction of documents according to the retention and disposition schedule for records of Pennsylvania Municipal Governments under the Authority of the Municipal Records Act, Mr. Gill then stated that the Authority accumulates documents and records in the course of conducting business and staff wishes to purge their files of documents which are no longer necessary or have exceeded their useful life, within the legal guidelines and recommendation of the Pennsylvania Historical and Museums Commission, and pursuant to The Municipal Records Act. Mr. Gill stated that all the documents listed in the resolution have been electronically scanned and stored in Docstar.
After the discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to adopt the Resolution 2026-1-CTMA in the form as presented, providing for the destruction of documents according to the resolution and disposition schedule for records of Pennsylvania Municipal Governments under the Authority of the Municipal Records Act. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of December 2025 and January 2026 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the November financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the December 2025 and January 2026 penalty waiver request spreadsheet from the finance department and informed the Board that there is one penalty waiver request for the month of December 2025 and none for the month January 2026.
CTMA Engineering Services
Mr. Gill informed the Board that on February 3rd the department was notified that Ross Bickhart took the position at Pennoni Associates in West Chester and his last day at Gilmore will be February 27th. The department reached out to Gilmore requesting an updated letter proposal along with resumes for key Gilmore Associates staff that they are proposing to service the Caln Township Municipal Authority. Mr. Gill added that after several discussions with Gilmore they elected to release Ross from a non-compete clause in his agreement with them. The department then reached out to Pennoni Associates and requested a rate schedule from them which was included in the packet. Mr. Gill stated that the department also has long-standing relationships with Gilmore’s construction observers and if the Board had no objection staff would like to continue using Gilmore for their construction observation services.
Mr. Gill presented to the Board the Pennoni Associates Rate Schedule. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to recommend that staff notify Pennoni Associates that the Authority has an intent to retain Pennoni Associates at the rate schedule in the form as presented and enter into a General Engineering Consulting Agreement which will be presented at their March 23rd meeting. The vote passed 5.0.
Director’s Year End Report
Mr. Gill discussed his Director’s Year End Report and January Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Ms. Bernard made a motion, seconded by Mr. Schew, to adjourn the March 3,2026 meeting at 8:40 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| 3.3.2026_ctma_special_meeting_minutes.pdf |
