Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday September 22, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on September 19, 2025. Copies of the Agenda were made available to the public.
Minutes of August 25, 2025, Meeting
Mr. Chambers called for additions or corrections to the August minutes. There were none. After discussion, Mr. Schew motioned, seconded by Ms. Bernard, to adopt August 25, 2025, Minutes as presented. The vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report, DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts and the Cost Share spreadsheet that was circulated by Mr. Chambers. Mr. Chambers updated the Board with the Future Expansion/Modernization and stated it was still progressing nicely. Mr. Chambers stated the construction estimates for the project which is now approx. $45M, which includes the land purchase, equipment prices increases, scope of work revisions and electric mechanical.
I/I Reduction Program
Mr. Gill informed the Board that the department is currently finalizing the contractor’s agreement between the CTMA and Sewer Specialty Services Co. Inc for the 2026 Grouting Project which will involve the cleaning and televising, testing of all pipe joints, grouting of joints that fail the test, point repairs and manhole grouting for approximately 4,500 linear feet of 8” diameter gravity sewer located in the Wedgewood Development.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that J. Phillips Excavating & Hauling LLC began work on August 18th and started installing the lateral stubs on Grainger Lane, which has been completed.
Mr. Gill presented to the Board the 1st payment request from J. Phillips Excavating & Hauling LLC for Contract #CAL-01-25 in the amount of $85,036.51. After discussion, Mr. DiSario made a motion seconded by Mr. Mullin to recommend to the Board of Commissioners to authorize release of payment, contingent that all the work is completed to the satisfaction of the Authority engineer and the contractor provides the certified payrolls for the work period associated with the application for payment. The vote passed 5.0.
Raye Road Project Update
Mr. Gill informed the Board that Gilmore is currently working on the final design, finalized and submitted the Chapter 105 general permit application to the DEP for review on September 9, 2025, and all the easements are in place for the phase 2 portion of the project.
E&I General Contracting LLC (5013 Horseshoe Pike Project)
Mr. Gill informed the Board that on February 28, 2022, the Authority entered into a Sewer Construction Cash Escrow Agreement with E&I GENERAL CONTRACTING, LLC who agreed to post a Cash Escrow in the sum of $64,587.53 representing 110% of the cost of the Sewer Improvements as set forth in the Agreement. At the CTMA’s November 2023 meeting the Board approved the 1st cash escrow reduction request in the amount of $54,899.40, which left $9,688.13 in escrow to be converted to the required maintenance security. The work on the sewer improvements has been completed and the design engineer of the sewer improvements certified to the authority engineer that the sewer improvements have been completed in accordance with the Plan.
Mr. Gill presented to the Board Resolution 2025-9-CTMA accepting a certain Deed of Dedication of Sanitary Sewer Lines and Maintenance Agreement for the E&I General Contracting LLC. (5013 Horseshoe Pike) After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to approve Resolution 2025-9-CTMA accepting certain Deed of Dedication of Sanitary Sewer Lines that were installed by E&I General Contracting LLC (5013 Horseshoe Pike) and authorized the Chairman to sign associated Maintenance Agreement. The vote passed 5.0.
2026 CTMA Meeting Dates
Mr. Gill presented a list of proposed 2026 Municipal Authority meeting dates. After discussion, the Board agreed to table it until the October 27, 2025, Meeting.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of August 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the August financials, as submitted. The vote passed 5.0.
Portnoff Summary Collections Update
Mr. Gill presented to the Board the Summary of Collections Report submitted by Portnoff showing past due, prior years outstanding balances that were sent to Portnoff Law Association for Collections.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there are 4 penalty waiver requests for the month of August.
GIS Billing Update
Mr. Gill updated the Board on 3208 Windsor Lane, which was identified during a review of the GIS Billing Study map as not being billed for public sewer since 2015 in the amount of $4,147.00. After last month’s meeting the department did circulate a settlement agreement to the property owner which consisted of reducing the amount due to $3,110.25 (25% reduction) and allowing them to make 48 monthly installments. Since then, the department has had several conversations with the property owner to try to come to some type of resolution. During my conversation with the property owner on September 17, 2025, they requested that in lieu of entering into a settlement agreement they would like to see if the Authority Board be willing to reduce the amount due to $3,027.31 (27% reduction) and they would be willing to make the full payment of that amount by October 3, 2025. Mr. Gill added that he did ask the homeowner to follow up with an email stating what they would like to offer. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to accept the past due sewer rentals in the amount of $3,027.31 for 3208 Windsor Lane, contingent that the Board receives the full payment of by October 3, 2025 with the understanding that if the Authority does not receive the full payment by the date then the full amount of the unbilled sewer charges in the amount of $4,147.00 would be forwarded for further collection. The vote passed 4.1 with Ms. Bernard abstained.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, seconded by Mr. DiSario, to adjourn the September 22, 2025, meeting at 7:55 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday September 22, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on September 19, 2025. Copies of the Agenda were made available to the public.
Minutes of August 25, 2025, Meeting
Mr. Chambers called for additions or corrections to the August minutes. There were none. After discussion, Mr. Schew motioned, seconded by Ms. Bernard, to adopt August 25, 2025, Minutes as presented. The vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report, DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts and the Cost Share spreadsheet that was circulated by Mr. Chambers. Mr. Chambers updated the Board with the Future Expansion/Modernization and stated it was still progressing nicely. Mr. Chambers stated the construction estimates for the project which is now approx. $45M, which includes the land purchase, equipment prices increases, scope of work revisions and electric mechanical.
I/I Reduction Program
Mr. Gill informed the Board that the department is currently finalizing the contractor’s agreement between the CTMA and Sewer Specialty Services Co. Inc for the 2026 Grouting Project which will involve the cleaning and televising, testing of all pipe joints, grouting of joints that fail the test, point repairs and manhole grouting for approximately 4,500 linear feet of 8” diameter gravity sewer located in the Wedgewood Development.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that J. Phillips Excavating & Hauling LLC began work on August 18th and started installing the lateral stubs on Grainger Lane, which has been completed.
Mr. Gill presented to the Board the 1st payment request from J. Phillips Excavating & Hauling LLC for Contract #CAL-01-25 in the amount of $85,036.51. After discussion, Mr. DiSario made a motion seconded by Mr. Mullin to recommend to the Board of Commissioners to authorize release of payment, contingent that all the work is completed to the satisfaction of the Authority engineer and the contractor provides the certified payrolls for the work period associated with the application for payment. The vote passed 5.0.
Raye Road Project Update
Mr. Gill informed the Board that Gilmore is currently working on the final design, finalized and submitted the Chapter 105 general permit application to the DEP for review on September 9, 2025, and all the easements are in place for the phase 2 portion of the project.
E&I General Contracting LLC (5013 Horseshoe Pike Project)
Mr. Gill informed the Board that on February 28, 2022, the Authority entered into a Sewer Construction Cash Escrow Agreement with E&I GENERAL CONTRACTING, LLC who agreed to post a Cash Escrow in the sum of $64,587.53 representing 110% of the cost of the Sewer Improvements as set forth in the Agreement. At the CTMA’s November 2023 meeting the Board approved the 1st cash escrow reduction request in the amount of $54,899.40, which left $9,688.13 in escrow to be converted to the required maintenance security. The work on the sewer improvements has been completed and the design engineer of the sewer improvements certified to the authority engineer that the sewer improvements have been completed in accordance with the Plan.
Mr. Gill presented to the Board Resolution 2025-9-CTMA accepting a certain Deed of Dedication of Sanitary Sewer Lines and Maintenance Agreement for the E&I General Contracting LLC. (5013 Horseshoe Pike) After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to approve Resolution 2025-9-CTMA accepting certain Deed of Dedication of Sanitary Sewer Lines that were installed by E&I General Contracting LLC (5013 Horseshoe Pike) and authorized the Chairman to sign associated Maintenance Agreement. The vote passed 5.0.
2026 CTMA Meeting Dates
Mr. Gill presented a list of proposed 2026 Municipal Authority meeting dates. After discussion, the Board agreed to table it until the October 27, 2025, Meeting.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of August 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the August financials, as submitted. The vote passed 5.0.
Portnoff Summary Collections Update
Mr. Gill presented to the Board the Summary of Collections Report submitted by Portnoff showing past due, prior years outstanding balances that were sent to Portnoff Law Association for Collections.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there are 4 penalty waiver requests for the month of August.
GIS Billing Update
Mr. Gill updated the Board on 3208 Windsor Lane, which was identified during a review of the GIS Billing Study map as not being billed for public sewer since 2015 in the amount of $4,147.00. After last month’s meeting the department did circulate a settlement agreement to the property owner which consisted of reducing the amount due to $3,110.25 (25% reduction) and allowing them to make 48 monthly installments. Since then, the department has had several conversations with the property owner to try to come to some type of resolution. During my conversation with the property owner on September 17, 2025, they requested that in lieu of entering into a settlement agreement they would like to see if the Authority Board be willing to reduce the amount due to $3,027.31 (27% reduction) and they would be willing to make the full payment of that amount by October 3, 2025. Mr. Gill added that he did ask the homeowner to follow up with an email stating what they would like to offer. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to accept the past due sewer rentals in the amount of $3,027.31 for 3208 Windsor Lane, contingent that the Board receives the full payment of by October 3, 2025 with the understanding that if the Authority does not receive the full payment by the date then the full amount of the unbilled sewer charges in the amount of $4,147.00 would be forwarded for further collection. The vote passed 4.1 with Ms. Bernard abstained.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, seconded by Mr. DiSario, to adjourn the September 22, 2025, meeting at 7:55 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| september_22_ctma_minutes.pdf |
