Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday March 23, 2026
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (came around 7:20pm)
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Pennoni Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 22, 2025, and the agenda was posted on the Caln Township Website and Lobby on March 20, 2026. Copies of the Agenda were made available to the public.
Minutes of March 3, 2026, Special Meeting
Mr. Chambers called for additions or corrections to the March 3rd, 2026, Special meeting minutes. There were minor changes. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to adopt March 3rd, 2026, Minutes as presented. The vote passed 4.0
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. The Board also reviewed an email from Mr. Pompo to see if there was a provision in the Dara agreement regarding the sale of Dara plant. Mr. Pompo stated in his email that the Dara agreement does not have any express provision regarding the sale of the plant. Dara, however, has basic contractual obligations under Section 4.01 of the Intermunicipal Agreement to treat the sewage from the parties and operate and maintain the plant and contractual rights under Section 5.01 of the Intermunicipal Agreement to bill the other parties for its administrative, operating and other costs as outlined in Article VI of the Intermunicipal Agreement. Mr. Pompo also stated in his email that for the Dara to sell the plant, it would have to assign its obligations and rights to the new entity purchasing the plant as stated in Section 9.13 of the Intermunicipal agreements which states “This agreement shall not be assigned by any party to this Agreement except upon the written consent of all parties hereto.” So, for any In any sale, Dara would have to assign its obligations and rights under the Agreement to the purchaser, and the purchaser would have to assume those obligations and rights. Accordingly, Mr. Pompo stated in his email, Dara cannot sell the plant without the unanimous written consent of all the parties to the necessary assignment. Mr. Chambers updated the Board with the status of the upgrades and expansion of the Dara plant, the final drawing will be completed by June, there were some issues with the demolition work, the structure was well built. Mr. Chambers added that bids are supposed to go out by Fall.
CTMA Engineering Services
Mr. Gill presented to the Board the General Engineering Consulting Agreement between Caln Township Municipal Authority and Pennoni Associates, Inc. Mr. Gill stated that the Agreement authorizes Pennoni Associates, Inc. to perform engineering services as specifically authorized the Authority as identified in the letter proposal to the Authority. Mr. Gill added that working with Mr. Pompo they were able to add language to the agreement stating that the "consultant agrees not to enforce any non-compete agreement against any past, present or future employee of the consultant who has provided or will provide engineering services to the Authority regardless of the cause of termination or absence of any cause or whether separation from employment occurred as a result of a voluntary or involuntary termination. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to authorize the Chairman to sign the General Engineering Consulting Agreement between Caln Township Municipal Authority and Pennoni Associates, Inc. in the form as presented. The vote passed 4.0.
Mr. Gill presented the Board Resolution 2026-2-CTMA adopting Pennoni Associates, Inc., fees in addition to the professional consultant’s fees adopted by Resolution No. 2025-11-CTMA. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew, to adopt Resolution 2026-2-CTMA amending the schedule of fees for the Authority’s professional consultants who are retained by the Authority to review applications submitted to the Authority. The vote passed 4.0.
I/I Reduction Program
Mr. Gill updated the Board on the 2026 Grouting Project. Mr. Gill informed the Board that after the December meeting Ross forwarded the fully executed Contractors Service Agreement between the CTMA and Sewer Specialty Services Co. Inc. to the contractor and he is looking at setting up a preconstruction meeting and issuing the notice to proceed in the spring.
Raye Road Phase 2 Project
Mr. Gill updated the Board on the Raye Road Phase 2 Project and stated that the design has been finalized, and Chapter 105 general permit applications were submitted to the DEP for review on September 9, 2025, and all the easements are in place for the phase 2 portion of the project. Mr. Gill added that the Phase 2 portion of the project will involve the relocation, lowering and installation of a new sanitary sewer, main and associated appurtenances, we can get the exposed laterals below the stream bed and encased in concrete. Mr. Gill presented the Board the Raye Road Phase 2 Project cost estimate in the amount of $574,365.
After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to authorize Pennoni to proceed with going out to bid for the Phase 2 portion of the Raye Road Project contingent that all necessary permits are received. The vote passed 4.0.
Municipal Pump Station Repair
Mr. Gill updated the Board on the Municipal Drive Pump Station Repair and stated that the Municipal Pump Station was repaired and put back online on March 12th Mr. Gill stated that the grinder system failed and was replaced with one we had in stock with the assistance of MGK Industries, Inc. Mr. Gill added that the department reached out to the manufacturer for a replacement grinder assembly to replace the one that was used to get the station back up and running. Mr. Gill presented to the Board a quote from JWC Environmental in the amount $14,822.30. which reflects a 25% discount because the department raised concern about the short life of the one that failed. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew to authorize the staff to proceed with the purchase from JWC Environmental a replacement grinder system in the total amount of $14,822.30 utilizing the Costars Program and authorize the Chairman to sign the quote as presented. The vote passed 4.0.
Kings Grant PS Electric Upgrade
Mr. Gill updated the Board on the Kings Grant Pump Station Electric Upgrade. Mr. Gill stated that after the March 3rd CTMA meeting Mr. Bickhart and Keystone Engineering Group worked on finalizing the specifications and bidding documents for the upgrade of the existing electrical equipment and the pump control panel at Kings Grant Pump Station, the department is anticipating that the project will be officially posted for bid sometime mid to late April.
Truck Replacement
Mr. Gill presented to the Board a Quote from Hondru Ford for the Chassis and Baldwin Truck Equipment for the uplift utilizing the CoStars Program for the replacement of the S1 Utility Truck. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to authorize staff to proceed with the purchase of the Ford 2026 F-350 Chassis from Hondru Ford and Baldwin Truck Equipment for the uplift in the total amount of $95,864. utilizing the CoStars Program and authorize the Chairman to sign the quotes in the form as submitted. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month February 2026 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to accept the February financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the February 2026 penalty waiver request spreadsheet from the finance department and informed the Board that there is no penalty waiver request for the month of February 2026.
Director’s Report
Mr. Gill discussed his February Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Mullin, to adjourn the March 23,2026 meeting at 7:40 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday March 23, 2026
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (came around 7:20pm)
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Pennoni Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 22, 2025, and the agenda was posted on the Caln Township Website and Lobby on March 20, 2026. Copies of the Agenda were made available to the public.
Minutes of March 3, 2026, Special Meeting
Mr. Chambers called for additions or corrections to the March 3rd, 2026, Special meeting minutes. There were minor changes. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to adopt March 3rd, 2026, Minutes as presented. The vote passed 4.0
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. The Board also reviewed an email from Mr. Pompo to see if there was a provision in the Dara agreement regarding the sale of Dara plant. Mr. Pompo stated in his email that the Dara agreement does not have any express provision regarding the sale of the plant. Dara, however, has basic contractual obligations under Section 4.01 of the Intermunicipal Agreement to treat the sewage from the parties and operate and maintain the plant and contractual rights under Section 5.01 of the Intermunicipal Agreement to bill the other parties for its administrative, operating and other costs as outlined in Article VI of the Intermunicipal Agreement. Mr. Pompo also stated in his email that for the Dara to sell the plant, it would have to assign its obligations and rights to the new entity purchasing the plant as stated in Section 9.13 of the Intermunicipal agreements which states “This agreement shall not be assigned by any party to this Agreement except upon the written consent of all parties hereto.” So, for any In any sale, Dara would have to assign its obligations and rights under the Agreement to the purchaser, and the purchaser would have to assume those obligations and rights. Accordingly, Mr. Pompo stated in his email, Dara cannot sell the plant without the unanimous written consent of all the parties to the necessary assignment. Mr. Chambers updated the Board with the status of the upgrades and expansion of the Dara plant, the final drawing will be completed by June, there were some issues with the demolition work, the structure was well built. Mr. Chambers added that bids are supposed to go out by Fall.
CTMA Engineering Services
Mr. Gill presented to the Board the General Engineering Consulting Agreement between Caln Township Municipal Authority and Pennoni Associates, Inc. Mr. Gill stated that the Agreement authorizes Pennoni Associates, Inc. to perform engineering services as specifically authorized the Authority as identified in the letter proposal to the Authority. Mr. Gill added that working with Mr. Pompo they were able to add language to the agreement stating that the "consultant agrees not to enforce any non-compete agreement against any past, present or future employee of the consultant who has provided or will provide engineering services to the Authority regardless of the cause of termination or absence of any cause or whether separation from employment occurred as a result of a voluntary or involuntary termination. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to authorize the Chairman to sign the General Engineering Consulting Agreement between Caln Township Municipal Authority and Pennoni Associates, Inc. in the form as presented. The vote passed 4.0.
Mr. Gill presented the Board Resolution 2026-2-CTMA adopting Pennoni Associates, Inc., fees in addition to the professional consultant’s fees adopted by Resolution No. 2025-11-CTMA. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew, to adopt Resolution 2026-2-CTMA amending the schedule of fees for the Authority’s professional consultants who are retained by the Authority to review applications submitted to the Authority. The vote passed 4.0.
I/I Reduction Program
Mr. Gill updated the Board on the 2026 Grouting Project. Mr. Gill informed the Board that after the December meeting Ross forwarded the fully executed Contractors Service Agreement between the CTMA and Sewer Specialty Services Co. Inc. to the contractor and he is looking at setting up a preconstruction meeting and issuing the notice to proceed in the spring.
Raye Road Phase 2 Project
Mr. Gill updated the Board on the Raye Road Phase 2 Project and stated that the design has been finalized, and Chapter 105 general permit applications were submitted to the DEP for review on September 9, 2025, and all the easements are in place for the phase 2 portion of the project. Mr. Gill added that the Phase 2 portion of the project will involve the relocation, lowering and installation of a new sanitary sewer, main and associated appurtenances, we can get the exposed laterals below the stream bed and encased in concrete. Mr. Gill presented the Board the Raye Road Phase 2 Project cost estimate in the amount of $574,365.
After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to authorize Pennoni to proceed with going out to bid for the Phase 2 portion of the Raye Road Project contingent that all necessary permits are received. The vote passed 4.0.
Municipal Pump Station Repair
Mr. Gill updated the Board on the Municipal Drive Pump Station Repair and stated that the Municipal Pump Station was repaired and put back online on March 12th Mr. Gill stated that the grinder system failed and was replaced with one we had in stock with the assistance of MGK Industries, Inc. Mr. Gill added that the department reached out to the manufacturer for a replacement grinder assembly to replace the one that was used to get the station back up and running. Mr. Gill presented to the Board a quote from JWC Environmental in the amount $14,822.30. which reflects a 25% discount because the department raised concern about the short life of the one that failed. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew to authorize the staff to proceed with the purchase from JWC Environmental a replacement grinder system in the total amount of $14,822.30 utilizing the Costars Program and authorize the Chairman to sign the quote as presented. The vote passed 4.0.
Kings Grant PS Electric Upgrade
Mr. Gill updated the Board on the Kings Grant Pump Station Electric Upgrade. Mr. Gill stated that after the March 3rd CTMA meeting Mr. Bickhart and Keystone Engineering Group worked on finalizing the specifications and bidding documents for the upgrade of the existing electrical equipment and the pump control panel at Kings Grant Pump Station, the department is anticipating that the project will be officially posted for bid sometime mid to late April.
Truck Replacement
Mr. Gill presented to the Board a Quote from Hondru Ford for the Chassis and Baldwin Truck Equipment for the uplift utilizing the CoStars Program for the replacement of the S1 Utility Truck. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to authorize staff to proceed with the purchase of the Ford 2026 F-350 Chassis from Hondru Ford and Baldwin Truck Equipment for the uplift in the total amount of $95,864. utilizing the CoStars Program and authorize the Chairman to sign the quotes in the form as submitted. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month February 2026 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to accept the February financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the February 2026 penalty waiver request spreadsheet from the finance department and informed the Board that there is no penalty waiver request for the month of February 2026.
Director’s Report
Mr. Gill discussed his February Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. DiSario made a motion, seconded by Mr. Mullin, to adjourn the March 23,2026 meeting at 7:40 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| 3.23.2026_ctma_meeting_minutes.pdf |
