Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 23, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Remote/Zoom)
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Absent)
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer (Remote/Zoom)
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on June 20, 2025. Copies of the Agenda were made available to the public.
Minutes of May 19, 2025, Meeting
Mr. Mullin called for additions or corrections to the May minutes. There were none. After discussion, Mr. DiSario motioned, seconded by Mr. Chambers, to adopt May 19, 2025, Minutes as presented. The vote passed 3.0.
Public Comment
Mr. Mullin called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report, DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers discussed with the Board the correspondence from DARA related to the land purchase for the retention basin that will be needed as part of the moderation project and the purchase of the extra East Caln capacity by Uwchlan Township. Mr. Chambers added that Mr. Herb said they are now looking at getting more than 3 acres of ground which will be appraised to establish the value. Mr. Chambers informed the Board that during the discussion at the Dara meeting last week there was some concern, specifically the usability of the land and the price. Mr. Chambers added that one way or another the expansion/modernization is happening they are heading the right direction.
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I/I Reduction Program
Mr. Gill updated the Board on the 2025 Grouting Project which involved the testing of all pipe joints and grouting of joints that fail the test for approximately 4,100 linear feet of 8” diameter gravity in the upper portion of the Colonial Gardens Area. The contractor began the work on April 29, 2025, and completed the work on June 4, 2025.
Mr. Gill presented to the Board the 1st payment request from Sewer Specialty Services Company Inc. for Contract # CAL-01-24 in the amount of $138,612.02. After discussion, Mr. Chambers made a motion seconded by Mr. DiSario to recommend to the Board of Commissioners to authorize the Sewer Specialty Services Company Inc. 1st payment request for Contract# CAL-01-24 in the amount of $138,612.02 contingent that all work is completed to the satisfaction of the Authority Engineer and the contractor provides the certified payrolls for the work period associated with the application of payment. The vote passed 3.0.
Mr. Gill updated the Board on the 2026 Grouting Project which will involve the cleaning and televising, testing of all pipe joints, grouting of joints that fail the test, point repairs and manhole grouting for approximately 4,500 linear feet of 8” diameter gravity sewer located in the Wedgewood Development as shown on the attached map. The department is currently working with Gilmore on obtaining pricing from Sewer Specialty Services Co., Inc through the COSTARS program, which is the Commonwealth of Pennsylvania's cooperative purchasing program. Sewer Specialty Services Co. Inc is an approved COSTARS vendor and is the contractor who worked on our 2024 and 2025 grouting projects
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that Gilmore is working through all the paperwork needed by the contractor. Mr. Gill added that the Manager and the department met with Mr. Schappel from 3 Granger Lane on May 21st and addressed his concerns outlined in his letter of May 11, 2025, letter. Since the meeting, Mr. Schappel has sent a letter dated June 3rd to Mr. Mullin and then followed up an email requesting it to be put on the agenda. Mr. Gill mentioned that he has since spoken with Mr. Schappel and answered his questions, and Mr. Schappel stated that there is no need to be put on the agenda.
Raye Road Project Update
Mr. Gill informed the Board that Gilmore is currently working on the design, permitting and has finalized the easement exhibits for the phase 2 portion of the project. Mr. Gill added that Gilmore is also setting up the excavation of the test pits on the 3204 Raye Road property for the proposed wall. The department sent out the easement agreement to the property owner of 3203 Norma Drive for their review and is currently in discussion with the property owner.
Kings Grant PS Electric Upgrade
Mr. Gill informed the Board that Keystone Engineering Group has worked on several projects with us with the most recent being the Hillview Pump Station Electric System review prior to dedication. The department would like to use their services now on the Kings Grant Electric Upgrade Project in conjunction with Gilmore for the Kings Grant Pump Station.
Mr. Gill presented to the Board the General Engineering Consulting Agreement between Caln Township Municipal Authority and Keystone Group. After discussion, Mr. DiSario made a motion, seconded by Mr. Chambers to authorize the Vice Chairperson to sign the General Engineering Consulting Agreement between Caln Township Municipal Authority and Keystone Engineering Group in the form as presented. The vote passed 3.0.
Mr. Gill informed the Board that a site meeting was held on April 29, 2025, with Gilmore, Keystone Engineering Group and the department. The purpose of the meeting was to discuss engineering services to upgrade existing electrical equipment and the pump control panel at Kings Grant PS. The department has requested a proposal from Keystone Engineering Group, Inc., to work directly for the Authority, in conjunction with Gilmore Associates, to provide electrical engineering services for the project. Keystone will provide detailed design services for the electrical portions of the project to bring the station up to the latest NEC code which will consist of drawings and specifications for public bidding.
Mr. Gill presented to the Board the Keystone Engineering Group proposal in a not to exceed amount of $23,400. After discussion, Mr. Chambers made a motion, seconded by Mr. DiSario to authorize the Vice Chairperson to sign the Keystone Engineering Group proposal in the form as presented in a not to exceed the amount of $23,400. The vote passed 3.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of May 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Chambers, to accept the May financials, as submitted. The vote passed 3.0.
Portnoff Summary of Collections Report
Mr. Gill presented to the Board the Summary of Collections Report submitted by Portnoff showing past due, prior years outstanding balances that were sent to Portnoff Law Association for Collections.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there are seven penalty waiver requests for the month of May.
GIS Billing Update
Mr. Gill informed the Board that during a review of the GIS Billing Study map 3208 Windsor Lane was identified as not being billed for public sewer since 2015. Mr. Gill added that he reached out to the property owner by phone to let her know about the billing issue and informed her to give him a call once she receives the letter. On June 10, 2025, the department sent a letter to the property owner informing them that it was brought to the Township’s attention that the property hasn’t been billed for public sewer since 2015.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Chambers made a motion, seconded by Mr. DiSario, to adjourn the June 23, 2025, meeting at 8:25 pm. The vote passed 3.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| june_23_2025_ctma_minutes.pdf |
