Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday June 22, 2026
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Pennoni Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 22, 2025, and the agenda was posted on the Caln Township Website and Lobby on June 18, 2026. Copies of the Agenda were made available to the public.
Minutes of May 18, 2026, Meeting
Mr. Mullin called for additions or corrections to the May minutes. After discussion, the Board agreed to table it until July 27, 2026, meeting.
Public Comment
Mr. Mullin called for public comments. There were none.
2025 Audit Presentation
Ms. Robertson from Maillie LLP presented to the Board the Caln Township Municipal Authority’s 2025 Audit. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to accept the 2025 Audit as presented. The vote passed 4-0.
Act 537 Plan/ Additional Capacity Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts.
Uwchlan Twp Draft Act 537 Plan of Study
Mr. Gill presented to the Board the letter that was sent to Uwchlan Township on June 1, 2026, pertaining to the Uwchlan Act 537 Special Study. Mr. Gill informed the Board that DARA is not planning to prepare a comprehensive Act537 plan that includes the individual plans from each municipality. As a result, that we may need to submit our Caln Township 537 plan directly to DEP, rather than through DARA. Mr. Gill added that staff will reach out to the DEP for clarification. Mr. Vymazal informed the Board that the Uwchlan Township manager reached out regarding the letter that was sent. The UwchlanTownship Manager appreciated it being brought to their attention. Additionally, Mr. Vymazal mentioned that the manager circulated an email to ensure no other municipalities had any concerns, taking the approach suggested by Mr. Bickhart, and stated to his knowledge, no one did and presumably they are moving forward.
I/I Reduction Program
Mr. Gill updated the Board on the 2026 Grouting Project. Mr. Gill informed the Board that a pre-construction meeting was held Aprill 24, 2026 and the contractor is planning on beginning the work early July.
Cohen Tract Redevelopment Project
Mr. Gill presented to the Board the Sewer Capacity Reservation, Contribution and Extension Agreement. Mr. Gill informed the Board that the Cohen Tract Redevelopment Project proposes to develop a multifamily townhouse development with maximum of 97 dwelling units located at 4109 East Lincoln Highway known as Parcel No. 39-4-115. The purpose of the agreement is to address the allocation of sewer capacity for the development, and the construction of the new sewer facilities. After discussion, Mr. DiSario made a motion, seconded by Ms. Bernard, to authorize the Vice-Chairperson to sign the Sewer Capacity Reservation, Contribution and Extension Agreement for Cohen Tract Redevelopment Project in the form as presented. The vote passed 4-0.
Caln Meetinghouse/Granger Lane Project Update
Mr. Gill informed the Board that the Caln Meetinghouse/Granger Lane Sewer Extension Project has been completed. Mr. Gill then presented to the Board Change order #3 for the Caln Meetinghouse Granger Lane Project contract CAL-01-25 for the Final Adjustment of Quantities for Contract Closeout. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to authorize Change Order #3 for Contract CAL-01-25 to allow for the Final Adjustment of Quantities for Contract Closeout. The vote passed 4-0.
Mr. Gill presented to the Board payment request #6/final from J. Phillips Excavating & Hauling, LLC. for Contract #CAL-01-25 in the amount of $95,774.16. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to recommend to the Board of Commissioners to authorize the J. Phillips Excavating & Hauling, LLC. payment #6th Final request for Contract #CAL-01-25 in the amount of $95,774.16 contingent on receipt of all required contract close-out documents to the satisfaction of CTMA Engineer. The vote passed 4-0.
Mr. Gill presented to the Board Resolution 2026-3-CTMA which establishes a Special Purpose Part Tapping Fee in the amount of $5,977.16 per EDU. Mr. Gill stated that the Resolution also sets the policy for the 5-year deferred connection similar to framework established for the Dogwood/Scott Drive project. Additionally, Mr. Gill presented a spreadsheet showing the actual costs associated with bidding and construction administration as well a map identifying the parcels used to calculate the 40 EDU’s impacted by the project. Mr. Gill also presented the Notice of Completion advertisement that will be required to be run in the Daily Local Newspaper. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to adopt Resolution 2026-3-CTMA Charging a Special Purpose Part Tapping Fee of $5,977.16 and authorized staff to move forward with the Notice of Completion advertisement of the Caln Meeting House Granger Lane Sewer Extension Project. The vote passed 4-0.
Kings Grant PS Electric Upgrade
Mr. Gill updated the Board on the Kings Grant Pump Station Electric Upgrade. Mr. Gill informed the Board that as approved at last month’s meeting Keystone Engineering Group reposted the bid documents on Pennbid and the project went live on May 21, 2026, with the bid opening on June 15, 2026. Mr. Gill added that Keystone removed the 2-bid alternative which is rebuilding pumps 1 & 2, supplying and installing a renewed grinder and extended the contract time for substantial completion from 120 days to 180 days and 210 days for final completion. The Bids were open on June 15, 2026, and the project received four bids.
Mr. Gill presented to the Board the bid results along with the Recommendation of Award letter from Keystone Engineering Group. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to award the Kings Grant Pump Station Electric Upgrade Project Contract #CAL-01-26 to Garden Spot Electric, Inc in the amount of $214,000.00 and authorized the CTMA Chairperson to sign all required documents pertaining to the contract once the signed contract is received back from the contractor and reviewed and approved by the CTMA’s Solicitor and Engineer. The vote passed 4-0.
Kia Auto Leasing Project
Mr. Gill presented the Board the Resolution 2026-4-CTMA accepting certain Deed of Dedication of Sanitary Sewer Lines and Maintenance Agreement for the Open Hand Realty LLC. (KIA-2751 Lincoln Highway) After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to approve Resolution 2026-4-CTMA accepting certain Deed of Dedication of Sanitary Sewer Easements and existing Sanitary Lines consisting of 8” gravity sewer lines and manholes that were repaired as part of the Open Hand Realty LLC. “KIA-2751 Lincoln highway Project” along with authorizing the Vice-Chairperson to sign the associated Maintenance Agreement. The vote passed 4-0.
Mr. Gill informed the Board that on August 21, 2024 the Authority entered into a Sewer Construction Financial Security Agreement with Open Hand Realty LLC, KIA-2751 Lincoln Highway Project” who agreed to post a Letter of Credit in the sum of $50,270.00 representing 110% of the cost of the Sewer Improvements as set forth in the agreement. Mr. Gill added that the agreement states that the developer may request a reduction of Letter of Credit as the developer completes various segments of the sewer improvements and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the plan. Mr. Gill added that the agreements also states that the Letter of Credit may be reduced by certain sums as the Sewer Improvements as set forth on the Plan are finally completed and inspected and approved by the Authority Engineer, and where appropriate of a Deed of Dedication is accepted by Authority and a Maintenance Bond received by the Authority. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Vice-Chairperson to sign the enclosed Certificate of Completion for the Open Hand Realty LLC in the form as presented and authorized the reduction of the Letter of Credit by $50,270.00 so the new balance of the Letter of Credit will be $0. The vote passed 4-0.
Raye Road Phase 2 Project
Mr. Gill updated the Board on the Raye Road Phase 2 Project. The design and bid documents have been finalized, all the easements are in place, and PADEP permits have been issued for the phase 2 portion of the project. Mr. Gill added that the phase 2 portion of the project will involve the relocation, lowering and installation of a new sanitary sewer main and associated appurtenances, so we can get the exposed laterals below the stream bed and encased in concrete. Mr. Gill informed the Board that the project went live on PennBid May 29, 2026, with an anticipated bid opening on June 30, 2026.
10 Harvest Drive
Mr. Gill presented to the Board an agreement to Encroach into Sewer Easement for 10 Harvest Drive. Mr. Gill informed the Board that the property owner is planning on installing a fence around their backyard, which will encroach into the sewer easement in 2 locations. To be able to proceed with their permit for the fence, the property owner is required to get the Authority’s approval to encroach into Sanitary Sewer Easement. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew, to authorize the Vice-Chairperson to sign the agreement to Encroach into Sewer Easement in the form as submitted for 10 Harvest Drive. The vote passed 4-0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditure for the Sewer Operating Fund for the month of May 2026 and the balances in Act 57 and Sewer Capital Funds. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to accept the May financials, as submitted. The vote passed 4-0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the May 2026 penalty waiver request spreadsheet to the Board, noting that there were two requests for the month of May 2026.
Director’s Report
Mr. Gill discussed his May Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Ms. Bernard, to adjourn the June 22,2026 meeting at 8:20 pm. The vote passed 4-0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday June 22, 2026
7:00 PM
Those Present and Absent:
George Chambers – Chairperson (Absent)
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Pennoni Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Mullin at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa. The meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 22, 2025, and the agenda was posted on the Caln Township Website and Lobby on June 18, 2026. Copies of the Agenda were made available to the public.
Minutes of May 18, 2026, Meeting
Mr. Mullin called for additions or corrections to the May minutes. After discussion, the Board agreed to table it until July 27, 2026, meeting.
Public Comment
Mr. Mullin called for public comments. There were none.
2025 Audit Presentation
Ms. Robertson from Maillie LLP presented to the Board the Caln Township Municipal Authority’s 2025 Audit. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to accept the 2025 Audit as presented. The vote passed 4-0.
Act 537 Plan/ Additional Capacity Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts.
Uwchlan Twp Draft Act 537 Plan of Study
Mr. Gill presented to the Board the letter that was sent to Uwchlan Township on June 1, 2026, pertaining to the Uwchlan Act 537 Special Study. Mr. Gill informed the Board that DARA is not planning to prepare a comprehensive Act537 plan that includes the individual plans from each municipality. As a result, that we may need to submit our Caln Township 537 plan directly to DEP, rather than through DARA. Mr. Gill added that staff will reach out to the DEP for clarification. Mr. Vymazal informed the Board that the Uwchlan Township manager reached out regarding the letter that was sent. The UwchlanTownship Manager appreciated it being brought to their attention. Additionally, Mr. Vymazal mentioned that the manager circulated an email to ensure no other municipalities had any concerns, taking the approach suggested by Mr. Bickhart, and stated to his knowledge, no one did and presumably they are moving forward.
I/I Reduction Program
Mr. Gill updated the Board on the 2026 Grouting Project. Mr. Gill informed the Board that a pre-construction meeting was held Aprill 24, 2026 and the contractor is planning on beginning the work early July.
Cohen Tract Redevelopment Project
Mr. Gill presented to the Board the Sewer Capacity Reservation, Contribution and Extension Agreement. Mr. Gill informed the Board that the Cohen Tract Redevelopment Project proposes to develop a multifamily townhouse development with maximum of 97 dwelling units located at 4109 East Lincoln Highway known as Parcel No. 39-4-115. The purpose of the agreement is to address the allocation of sewer capacity for the development, and the construction of the new sewer facilities. After discussion, Mr. DiSario made a motion, seconded by Ms. Bernard, to authorize the Vice-Chairperson to sign the Sewer Capacity Reservation, Contribution and Extension Agreement for Cohen Tract Redevelopment Project in the form as presented. The vote passed 4-0.
Caln Meetinghouse/Granger Lane Project Update
Mr. Gill informed the Board that the Caln Meetinghouse/Granger Lane Sewer Extension Project has been completed. Mr. Gill then presented to the Board Change order #3 for the Caln Meetinghouse Granger Lane Project contract CAL-01-25 for the Final Adjustment of Quantities for Contract Closeout. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to authorize Change Order #3 for Contract CAL-01-25 to allow for the Final Adjustment of Quantities for Contract Closeout. The vote passed 4-0.
Mr. Gill presented to the Board payment request #6/final from J. Phillips Excavating & Hauling, LLC. for Contract #CAL-01-25 in the amount of $95,774.16. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario, to recommend to the Board of Commissioners to authorize the J. Phillips Excavating & Hauling, LLC. payment #6th Final request for Contract #CAL-01-25 in the amount of $95,774.16 contingent on receipt of all required contract close-out documents to the satisfaction of CTMA Engineer. The vote passed 4-0.
Mr. Gill presented to the Board Resolution 2026-3-CTMA which establishes a Special Purpose Part Tapping Fee in the amount of $5,977.16 per EDU. Mr. Gill stated that the Resolution also sets the policy for the 5-year deferred connection similar to framework established for the Dogwood/Scott Drive project. Additionally, Mr. Gill presented a spreadsheet showing the actual costs associated with bidding and construction administration as well a map identifying the parcels used to calculate the 40 EDU’s impacted by the project. Mr. Gill also presented the Notice of Completion advertisement that will be required to be run in the Daily Local Newspaper. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to adopt Resolution 2026-3-CTMA Charging a Special Purpose Part Tapping Fee of $5,977.16 and authorized staff to move forward with the Notice of Completion advertisement of the Caln Meeting House Granger Lane Sewer Extension Project. The vote passed 4-0.
Kings Grant PS Electric Upgrade
Mr. Gill updated the Board on the Kings Grant Pump Station Electric Upgrade. Mr. Gill informed the Board that as approved at last month’s meeting Keystone Engineering Group reposted the bid documents on Pennbid and the project went live on May 21, 2026, with the bid opening on June 15, 2026. Mr. Gill added that Keystone removed the 2-bid alternative which is rebuilding pumps 1 & 2, supplying and installing a renewed grinder and extended the contract time for substantial completion from 120 days to 180 days and 210 days for final completion. The Bids were open on June 15, 2026, and the project received four bids.
Mr. Gill presented to the Board the bid results along with the Recommendation of Award letter from Keystone Engineering Group. After discussion, Mr. Schew made a motion, seconded by Mr. DiSario to award the Kings Grant Pump Station Electric Upgrade Project Contract #CAL-01-26 to Garden Spot Electric, Inc in the amount of $214,000.00 and authorized the CTMA Chairperson to sign all required documents pertaining to the contract once the signed contract is received back from the contractor and reviewed and approved by the CTMA’s Solicitor and Engineer. The vote passed 4-0.
Kia Auto Leasing Project
Mr. Gill presented the Board the Resolution 2026-4-CTMA accepting certain Deed of Dedication of Sanitary Sewer Lines and Maintenance Agreement for the Open Hand Realty LLC. (KIA-2751 Lincoln Highway) After discussion, Ms. Bernard made a motion, seconded by Mr. Schew to approve Resolution 2026-4-CTMA accepting certain Deed of Dedication of Sanitary Sewer Easements and existing Sanitary Lines consisting of 8” gravity sewer lines and manholes that were repaired as part of the Open Hand Realty LLC. “KIA-2751 Lincoln highway Project” along with authorizing the Vice-Chairperson to sign the associated Maintenance Agreement. The vote passed 4-0.
Mr. Gill informed the Board that on August 21, 2024 the Authority entered into a Sewer Construction Financial Security Agreement with Open Hand Realty LLC, KIA-2751 Lincoln Highway Project” who agreed to post a Letter of Credit in the sum of $50,270.00 representing 110% of the cost of the Sewer Improvements as set forth in the agreement. Mr. Gill added that the agreement states that the developer may request a reduction of Letter of Credit as the developer completes various segments of the sewer improvements and the design engineer of the sewer improvements certifies to the Authority engineer that the sewer improvements have been completed in accordance with the plan. Mr. Gill added that the agreements also states that the Letter of Credit may be reduced by certain sums as the Sewer Improvements as set forth on the Plan are finally completed and inspected and approved by the Authority Engineer, and where appropriate of a Deed of Dedication is accepted by Authority and a Maintenance Bond received by the Authority. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Vice-Chairperson to sign the enclosed Certificate of Completion for the Open Hand Realty LLC in the form as presented and authorized the reduction of the Letter of Credit by $50,270.00 so the new balance of the Letter of Credit will be $0. The vote passed 4-0.
Raye Road Phase 2 Project
Mr. Gill updated the Board on the Raye Road Phase 2 Project. The design and bid documents have been finalized, all the easements are in place, and PADEP permits have been issued for the phase 2 portion of the project. Mr. Gill added that the phase 2 portion of the project will involve the relocation, lowering and installation of a new sanitary sewer main and associated appurtenances, so we can get the exposed laterals below the stream bed and encased in concrete. Mr. Gill informed the Board that the project went live on PennBid May 29, 2026, with an anticipated bid opening on June 30, 2026.
10 Harvest Drive
Mr. Gill presented to the Board an agreement to Encroach into Sewer Easement for 10 Harvest Drive. Mr. Gill informed the Board that the property owner is planning on installing a fence around their backyard, which will encroach into the sewer easement in 2 locations. To be able to proceed with their permit for the fence, the property owner is required to get the Authority’s approval to encroach into Sanitary Sewer Easement. After discussion, Mr. DiSario made a motion, seconded by Mr. Schew, to authorize the Vice-Chairperson to sign the agreement to Encroach into Sewer Easement in the form as submitted for 10 Harvest Drive. The vote passed 4-0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditure for the Sewer Operating Fund for the month of May 2026 and the balances in Act 57 and Sewer Capital Funds. After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to accept the May financials, as submitted. The vote passed 4-0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the May 2026 penalty waiver request spreadsheet to the Board, noting that there were two requests for the month of May 2026.
Director’s Report
Mr. Gill discussed his May Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Ms. Bernard, to adjourn the June 22,2026 meeting at 8:20 pm. The vote passed 4-0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| 6.22.2026_ctma_minutes.pdf |
