Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday August 27, 2018
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
John D. Contento – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer (Absent)
Mr. Mullin called the meeting to order at 7:00 PM
Minutes of the July 23, 2018 Meeting
Mr. Mullin called for additions or corrections to the July minutes. There were none. After discussion, Mr. Contento motioned, seconded by Mr. Chambers, to adopt the July 23, 2018 minutes, as presented. Vote passed 5-0.
Public Comment
Mr. Mullin called for public comments. There were none.
2017 Audit Presentation
Tabled till the next meeting.
Dogwood/Scott Drive Project Update
Mr. Gill informed the board to date we received payment for 28 Full Tapping Fees, 2 Special Part Tapping Fees and to date 19 connections made. Furthermore, Mr. Gill presented signed copies of the Grinder Pump Operation and Maintenance Agreement for the properties that will need signed by the Chairman. Mr. Disario made a motion seconded by Mr. Chambers to authorize the Chairman to sign the Operation and Maintenance Agreement for Grinder Pump System for 1210 Blackhorse Hill Road, 1103 Scott Drive, 1302 Blackhorse Hill Road, and 525 Dogwood Lane. Vote Passed 5-0
Mr. Gill Presented 2 signed copies of the Deferred Connection Agreement for the properties that will need signed by the chairman. Mr. Chambers made a motion seconded by Mr. Disario to authorize the Chairman to sign the Deferred Connection Agreement for 1202 Blackhorse Hill Road and 420 Dogwood Lane. Vote passed 5-0.
Mr. Gill presented email request from 416 Dogwood Lane an extension to October 1, 2018 of the payment for the amount of $4,639.98. After discussion a motion is needed to authorize the Chairman to grant the request for extension. Mr. Disario made a motion seconded by Mrs. Bernard to grant the request of extension for the property 416 Dogwood Lane for payment until October 1, 2018. Vote passed 5-0.
The Village on Thorndale Green
Mr. Gill presented the Resolution 2018-3-CTMA, accepting certain Deeds of Dedication and Sanitary Sewer Easements for The Village on Thorndale Green. This development was completed back in 2003 or early 2004 and the Sanitary Sewer and Storm Sewer wasn’t ever offered for dedication. After discussion a motion was made by Mr. Chambers and seconded by Mr. Disario to authorize the Chairman to sign Resolution 2018-3 CTMA accepting certain Deeds of Dedication and Sanitary Sewer Easements for the Village on Thorndale Green Residential Development by. Vote passed 5-0.
Dwell (Arbor Hills) Update
Mr. Gill present the Sixth Amendment to Sanitary Sewer Capacity Reservation and Contribution Agreement, which has been executed by their General partners. Mr. Gill mentioned the agreement doesn’t include an escalator as the original agreement only allowed for 2 price guarantee extensions with escalators. Furthermore, the amendment does grant an extension of time for payment of the $210,000 to September 30, 2019, and also includes a contingency that if PAWC would demand payment of the $210,000 by the Township and/or Authority, then the extension will accelerate and Dwell will have to make the payment at that time or the reservation will be cancelled. At the request of the board a paragraph was also added that the Authority may at its sole discretion at any time during this final one year extension demand immediate payment in full by Arbor Hills of the Arbor Hills Sewer Contribution in the amount of $1,882,200.00 ($1,942,200.00 minus $60,000.00 paid on account) upon sixty (60) days’ notice from the Authority. If Arbor Hills fails to timely make the payment upon demand, or if, for whatever reason, Arbor Hills does not pay the $1,882,200.00 in full on or before September 30, 2019, the reservation of 20 EDU's shall be deemed to be terminated, and the Reservation Agreement as amended shall terminate upon (1) the approval by the Township of a resolution withdrawing sewage planning module approval for the Development, (2) the termination by DEP of the June 30, 2017 sewage planning module approval for the Development, and (3) the recording of the Relinquishment Agreement as amended. After discussion, a motion was made by Mr. Contento and seconded by Mr. Disario to authorize the chairman to sign the Arbor Hills Sixth Amendment to Sanitary Sewer Capacity Reservation and Contribution Agreement. Vote passed 5.0.
2019 Budget Proposal
Mr. Gill presented a highlights of the CTMA 2019 proposed budget with no rate increase. After discussion a motion was made to authorize the staff to forward the CTMA 2019 proposed budget to Commissioners by Mr. Chambers, seconded by Mr. Contento to forward the 2019 proposed CTMA budget to the board of Commissioners. Vote passed 5-0.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of July 2018. After discussion Mr. Disario made a motion and seconded by Mr. Contento to approve the July 2018 financials, as submitted. Vote passed 5-0.
Mr. Gill reviewed and discussed the current delinquency report for the month of July, reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of commercial in house collection.
Directors Report
Mr. Gill discussed his July, 2018 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Contento made a motion, and seconded by Mr. Chambers to adjourn the August, 2018 meeting at 8:03 pm. Vote passed 5-0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday August 27, 2018
7:00 PM
Those Present and Absent:
Paul Mullin – Chairperson
George Chambers – Vice Chair
John D. Contento – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – P.E., Gilmore & Associates, CTMA Engineer (Absent)
Mr. Mullin called the meeting to order at 7:00 PM
Minutes of the July 23, 2018 Meeting
Mr. Mullin called for additions or corrections to the July minutes. There were none. After discussion, Mr. Contento motioned, seconded by Mr. Chambers, to adopt the July 23, 2018 minutes, as presented. Vote passed 5-0.
Public Comment
Mr. Mullin called for public comments. There were none.
2017 Audit Presentation
Tabled till the next meeting.
Dogwood/Scott Drive Project Update
Mr. Gill informed the board to date we received payment for 28 Full Tapping Fees, 2 Special Part Tapping Fees and to date 19 connections made. Furthermore, Mr. Gill presented signed copies of the Grinder Pump Operation and Maintenance Agreement for the properties that will need signed by the Chairman. Mr. Disario made a motion seconded by Mr. Chambers to authorize the Chairman to sign the Operation and Maintenance Agreement for Grinder Pump System for 1210 Blackhorse Hill Road, 1103 Scott Drive, 1302 Blackhorse Hill Road, and 525 Dogwood Lane. Vote Passed 5-0
Mr. Gill Presented 2 signed copies of the Deferred Connection Agreement for the properties that will need signed by the chairman. Mr. Chambers made a motion seconded by Mr. Disario to authorize the Chairman to sign the Deferred Connection Agreement for 1202 Blackhorse Hill Road and 420 Dogwood Lane. Vote passed 5-0.
Mr. Gill presented email request from 416 Dogwood Lane an extension to October 1, 2018 of the payment for the amount of $4,639.98. After discussion a motion is needed to authorize the Chairman to grant the request for extension. Mr. Disario made a motion seconded by Mrs. Bernard to grant the request of extension for the property 416 Dogwood Lane for payment until October 1, 2018. Vote passed 5-0.
The Village on Thorndale Green
Mr. Gill presented the Resolution 2018-3-CTMA, accepting certain Deeds of Dedication and Sanitary Sewer Easements for The Village on Thorndale Green. This development was completed back in 2003 or early 2004 and the Sanitary Sewer and Storm Sewer wasn’t ever offered for dedication. After discussion a motion was made by Mr. Chambers and seconded by Mr. Disario to authorize the Chairman to sign Resolution 2018-3 CTMA accepting certain Deeds of Dedication and Sanitary Sewer Easements for the Village on Thorndale Green Residential Development by. Vote passed 5-0.
Dwell (Arbor Hills) Update
Mr. Gill present the Sixth Amendment to Sanitary Sewer Capacity Reservation and Contribution Agreement, which has been executed by their General partners. Mr. Gill mentioned the agreement doesn’t include an escalator as the original agreement only allowed for 2 price guarantee extensions with escalators. Furthermore, the amendment does grant an extension of time for payment of the $210,000 to September 30, 2019, and also includes a contingency that if PAWC would demand payment of the $210,000 by the Township and/or Authority, then the extension will accelerate and Dwell will have to make the payment at that time or the reservation will be cancelled. At the request of the board a paragraph was also added that the Authority may at its sole discretion at any time during this final one year extension demand immediate payment in full by Arbor Hills of the Arbor Hills Sewer Contribution in the amount of $1,882,200.00 ($1,942,200.00 minus $60,000.00 paid on account) upon sixty (60) days’ notice from the Authority. If Arbor Hills fails to timely make the payment upon demand, or if, for whatever reason, Arbor Hills does not pay the $1,882,200.00 in full on or before September 30, 2019, the reservation of 20 EDU's shall be deemed to be terminated, and the Reservation Agreement as amended shall terminate upon (1) the approval by the Township of a resolution withdrawing sewage planning module approval for the Development, (2) the termination by DEP of the June 30, 2017 sewage planning module approval for the Development, and (3) the recording of the Relinquishment Agreement as amended. After discussion, a motion was made by Mr. Contento and seconded by Mr. Disario to authorize the chairman to sign the Arbor Hills Sixth Amendment to Sanitary Sewer Capacity Reservation and Contribution Agreement. Vote passed 5.0.
2019 Budget Proposal
Mr. Gill presented a highlights of the CTMA 2019 proposed budget with no rate increase. After discussion a motion was made to authorize the staff to forward the CTMA 2019 proposed budget to Commissioners by Mr. Chambers, seconded by Mr. Contento to forward the 2019 proposed CTMA budget to the board of Commissioners. Vote passed 5-0.
Financials; Sewer Operating Fund, Act 57 Fund, and Delinquency Reports
Mr. Gill reviewed the cash basis summary and detailed accrual reports of revenue and expenditures for the Sewer Operating Fund, Municipal Authority’s Tapping Fee Account, and Capital Fund for the month of July 2018. After discussion Mr. Disario made a motion and seconded by Mr. Contento to approve the July 2018 financials, as submitted. Vote passed 5-0.
Mr. Gill reviewed and discussed the current delinquency report for the month of July, reflecting current year accounts past due, prior year’s outstanding balances sent to Portnoff Law Associates for collection, and the status of commercial in house collection.
Directors Report
Mr. Gill discussed his July, 2018 department report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mr. Contento made a motion, and seconded by Mr. Chambers to adjourn the August, 2018 meeting at 8:03 pm. Vote passed 5-0.
Respectfully Submitted,
Jennylyn Tanedo,
Administrative Secretary
| august_272018_ctma_minutes.pdf |
