Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday August 25, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Zoom)
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call To Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on August 22, 2025. Copies of the Agenda were made available to the public.
Minutes of July 28, 2025, Meeting
Mr. Chambers called for additions or corrections to the July minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario, to adopt July 28, 2025, Minutes as presented. The vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Environmental Advisory Presentation
Mr. Gill presented to the Board the memo from Environmental Advisory Council that the Board of Commissioners convened, which is a volunteer task force to author a report regarding potential sustainability initiatives for the Township. The Environmental Advisory Council agreed that reaching out to other Township Boards and commissions would be a good initial step, to avoid duplications of efforts and to more formally introduce sustainability principles to each group. Mr. Gill introduced Ms. Swan as one of the representatives of Environmental Advisory Council. Ms. Swan described the new Environmental Advisory Council (EAC) and explained the Sustainability Report which was previously made available to the Authority members. The EAC plans to work with each of the township Boards and Commissions to implement the items detailed in the report. Ms. Swan said the Municipal Authority is already doing a great job with their I&I program and green elements at the pump stations. Mr. Bickhart mentioned that variable frequency drives are in some of the pump stations to conserve energy. Mr. Gill also mentioned ways to limit wetland disturbance when they do stream crossings with sewer pipes, these are already permitted and monitored by the state. Mr. Gill suggested that the EAC could help with public education on water use reduction. Mr. Schew asked if the EAC plans to be involved with monitoring contaminated sites throughout the township. Ms. Swan said they haven't discussed that yet but will mention it to the group.
2024 Audit Presentation
Mr. Herr from Maillie LLP presented to the Board the Caln Township Municipal Authority’s 2024 Audit. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to accept the 2024 Audit as presented. The vote passed 5.0.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report, DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers stated that the future Expansion/Plan Modernization Project design continues and is making good progress and Dara’s engineer has submitted a Part II construction permit for the project to PADEP for review, keeping the project on track for a late 2025 or early 2026 bidding process. Mr. Chambers informed the Board that DARA’s I&I program has made a nice improvement on the flows.
I/I Reduction Program
Mr. Gill informed the Board that the 2025 Grouting Project was completed on June 4, 2025. Mr. Gill then presented to the Board the 2025 Grouting Project Contract CAL-01-24 Change Order #1 adjusting final quantities. After discussion Ms. Bernard made a motion, seconded by Mr. Schew to authorize Change Order#1 for Contract CAL-01-24 to allow for the Final Adjustment of Quantities for Contract Closeout. The vote passed 5.0.
Mr. Gill presented to the Board the 2nd/final payment request from Sewer Specialty Services Company Inc. for Contract # CAL-01-24 in the amount of $15,401.33. After discussion, Ms. Bernard made a motion seconded by Mr. Mullin to recommend to the Board of Commissioners to authorize the Sewer Specialty Services Company Inc. 2nd payment request for Contract# CAL-01-24 in the amount of $15,401.33 contingent that all work is completed to the satisfaction of the Authority Engineer. The vote passed 5.0.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that a preconstruction meeting was held on July 15, 2025, with an anticipated start date August 18th. Mr. Gill informed the Board that the Department has been working with the residents on the proposed locations of their new sewer lateral where they would enter their property, which would be capped for their future connection.
Raye Road Project Update
Mr. Gill informed the Board that Gilmore is currently working on the final design and permitting of the Phase 2 portion of the project. Mr. Gill presented to the Board the Resolution # 2025-8-CTMA authorizing the Authority Solicitor to proceed with the condemnation process then the Board can consider the enclosed Sanitary Sewer Easement In Lieu of Condemnation Agreement for Parcel # 39-4B-31 (3203 Norma Drive). After discussion Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Chairman to sign Resolution 2025-8-CTMA to proceed with the condemnation process for parcel # 39-4B-31. The vote passed 5.0.
Mr. Gill presented to the Board the Sanitary Sewer Easement In lieu of Condemnation Agreement and Encroachment Agreement for 3203 Norma Drive Parcel # 39-4B-31. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin to authorize the Chairman to sign the Sanitary Sewer Easement In Lieu of Condemnation Agreement and sign the Encroachment Agreement for 3203 Norma Drive Parcel # 39-4B-31 in the form as presented and authorizes the release of the payment of $5,400 in compensation. The vote passed 5.0.
Main Line Health (5030 Horseshoe Pike)
Mr. Gill presented to the Board the Main Line Health Sewer Capacity, Reservation, Contribution and Extension Agreement. Mr. Gill stated that the project proposes to construct a 145,000 square foot, 3-Story Medical Center associated improvements on a 14.5-acre portion of an existing property located at the corner of Llyod Avenue and Horseshoe Pike known as Tax Parcel # 39-2-87. Mr. Gill also added that the applicant agrees that a total of eleven (11) commercial EDU’s will be needed for the project. After discussion. Mr. DiSario made a motion, seconded by Mr. Mullin to authorize the Chairperson to sign the enclosed Sewer Capacity Reallocation, Extension and Maintenance Agreement in the form as presented and authorizes the release contingent upon receiving the required consent and joinder for the recording. The vote passed 5.0.
Mr. Gill also stated that the Agreement addressed the payment of the Special Part Tapping Fee in accordance with the Resolution 2024-4-CTMA which pertains to the reimbursement to Fernmoor Homes for the offsite improvements they completed on Llyod Avenue. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to authorize the payment in the amount of $1, 418.01 to Fernmoor Downingtown LLC from the Act 57 Fund in accordance with Resolution 2024-4-CTMA. The vote passed 5.0.
2026 Budget Presentation
Mr. Gill presented to the Board the proposed 2026 Sewer Operating, Capital and Act57 proposed budget. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to authorize the staff to forward the proposed 2026 CTMA budget to the Board of Commissioners. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of July 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to accept the July financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there is no penalty waiver request for the month of July.
GIS Billing Update
Mr. Gill updated the Board on the status of the attempt to collect the back billing for 3208 Windsor Lane and stated that he reached out to the property owner again on July 17, 2025, and left a message to give him a call. Mr. Gill added that on August 4, 2025, the department received a call back from the property owner to discuss the letter that was sent. The owner stated that due to the large amount of $4,147.00 and requested if the Authority would consider reducing the amount due to $3,110.25 (25% reduction) and allowing to make 48 monthly installments. Mr. Gill then presented to the Board a draft of a Settlement Agreement that was sent to the property owner on August 7, 2025 and stated he was still waiting for a response.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, seconded by Mr. Schew, to adjourn the August 25, 2025, meeting at 8:25 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday August 25, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary (Zoom)
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call To Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on August 22, 2025. Copies of the Agenda were made available to the public.
Minutes of July 28, 2025, Meeting
Mr. Chambers called for additions or corrections to the July minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. DiSario, to adopt July 28, 2025, Minutes as presented. The vote passed 5.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Environmental Advisory Presentation
Mr. Gill presented to the Board the memo from Environmental Advisory Council that the Board of Commissioners convened, which is a volunteer task force to author a report regarding potential sustainability initiatives for the Township. The Environmental Advisory Council agreed that reaching out to other Township Boards and commissions would be a good initial step, to avoid duplications of efforts and to more formally introduce sustainability principles to each group. Mr. Gill introduced Ms. Swan as one of the representatives of Environmental Advisory Council. Ms. Swan described the new Environmental Advisory Council (EAC) and explained the Sustainability Report which was previously made available to the Authority members. The EAC plans to work with each of the township Boards and Commissions to implement the items detailed in the report. Ms. Swan said the Municipal Authority is already doing a great job with their I&I program and green elements at the pump stations. Mr. Bickhart mentioned that variable frequency drives are in some of the pump stations to conserve energy. Mr. Gill also mentioned ways to limit wetland disturbance when they do stream crossings with sewer pipes, these are already permitted and monitored by the state. Mr. Gill suggested that the EAC could help with public education on water use reduction. Mr. Schew asked if the EAC plans to be involved with monitoring contaminated sites throughout the township. Ms. Swan said they haven't discussed that yet but will mention it to the group.
2024 Audit Presentation
Mr. Herr from Maillie LLP presented to the Board the Caln Township Municipal Authority’s 2024 Audit. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to accept the 2024 Audit as presented. The vote passed 5.0.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report, DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers stated that the future Expansion/Plan Modernization Project design continues and is making good progress and Dara’s engineer has submitted a Part II construction permit for the project to PADEP for review, keeping the project on track for a late 2025 or early 2026 bidding process. Mr. Chambers informed the Board that DARA’s I&I program has made a nice improvement on the flows.
I/I Reduction Program
Mr. Gill informed the Board that the 2025 Grouting Project was completed on June 4, 2025. Mr. Gill then presented to the Board the 2025 Grouting Project Contract CAL-01-24 Change Order #1 adjusting final quantities. After discussion Ms. Bernard made a motion, seconded by Mr. Schew to authorize Change Order#1 for Contract CAL-01-24 to allow for the Final Adjustment of Quantities for Contract Closeout. The vote passed 5.0.
Mr. Gill presented to the Board the 2nd/final payment request from Sewer Specialty Services Company Inc. for Contract # CAL-01-24 in the amount of $15,401.33. After discussion, Ms. Bernard made a motion seconded by Mr. Mullin to recommend to the Board of Commissioners to authorize the Sewer Specialty Services Company Inc. 2nd payment request for Contract# CAL-01-24 in the amount of $15,401.33 contingent that all work is completed to the satisfaction of the Authority Engineer. The vote passed 5.0.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and stated that a preconstruction meeting was held on July 15, 2025, with an anticipated start date August 18th. Mr. Gill informed the Board that the Department has been working with the residents on the proposed locations of their new sewer lateral where they would enter their property, which would be capped for their future connection.
Raye Road Project Update
Mr. Gill informed the Board that Gilmore is currently working on the final design and permitting of the Phase 2 portion of the project. Mr. Gill presented to the Board the Resolution # 2025-8-CTMA authorizing the Authority Solicitor to proceed with the condemnation process then the Board can consider the enclosed Sanitary Sewer Easement In Lieu of Condemnation Agreement for Parcel # 39-4B-31 (3203 Norma Drive). After discussion Mr. Schew made a motion, seconded by Ms. Bernard to authorize the Chairman to sign Resolution 2025-8-CTMA to proceed with the condemnation process for parcel # 39-4B-31. The vote passed 5.0.
Mr. Gill presented to the Board the Sanitary Sewer Easement In lieu of Condemnation Agreement and Encroachment Agreement for 3203 Norma Drive Parcel # 39-4B-31. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin to authorize the Chairman to sign the Sanitary Sewer Easement In Lieu of Condemnation Agreement and sign the Encroachment Agreement for 3203 Norma Drive Parcel # 39-4B-31 in the form as presented and authorizes the release of the payment of $5,400 in compensation. The vote passed 5.0.
Main Line Health (5030 Horseshoe Pike)
Mr. Gill presented to the Board the Main Line Health Sewer Capacity, Reservation, Contribution and Extension Agreement. Mr. Gill stated that the project proposes to construct a 145,000 square foot, 3-Story Medical Center associated improvements on a 14.5-acre portion of an existing property located at the corner of Llyod Avenue and Horseshoe Pike known as Tax Parcel # 39-2-87. Mr. Gill also added that the applicant agrees that a total of eleven (11) commercial EDU’s will be needed for the project. After discussion. Mr. DiSario made a motion, seconded by Mr. Mullin to authorize the Chairperson to sign the enclosed Sewer Capacity Reallocation, Extension and Maintenance Agreement in the form as presented and authorizes the release contingent upon receiving the required consent and joinder for the recording. The vote passed 5.0.
Mr. Gill also stated that the Agreement addressed the payment of the Special Part Tapping Fee in accordance with the Resolution 2024-4-CTMA which pertains to the reimbursement to Fernmoor Homes for the offsite improvements they completed on Llyod Avenue. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to authorize the payment in the amount of $1, 418.01 to Fernmoor Downingtown LLC from the Act 57 Fund in accordance with Resolution 2024-4-CTMA. The vote passed 5.0.
2026 Budget Presentation
Mr. Gill presented to the Board the proposed 2026 Sewer Operating, Capital and Act57 proposed budget. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to authorize the staff to forward the proposed 2026 CTMA budget to the Board of Commissioners. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of July 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard, to accept the July financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there is no penalty waiver request for the month of July.
GIS Billing Update
Mr. Gill updated the Board on the status of the attempt to collect the back billing for 3208 Windsor Lane and stated that he reached out to the property owner again on July 17, 2025, and left a message to give him a call. Mr. Gill added that on August 4, 2025, the department received a call back from the property owner to discuss the letter that was sent. The owner stated that due to the large amount of $4,147.00 and requested if the Authority would consider reducing the amount due to $3,110.25 (25% reduction) and allowing to make 48 monthly installments. Mr. Gill then presented to the Board a draft of a Settlement Agreement that was sent to the property owner on August 7, 2025 and stated he was still waiting for a response.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Mullin made a motion, seconded by Mr. Schew, to adjourn the August 25, 2025, meeting at 8:25 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| august_25_2025_ctma_minutes.pdf |
