Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday July 22, 2024
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 27, 2023, and the agenda was posted on the Caln Township Website and Lobby on July 19, 2024. Copies of the Agenda were made available to the public.
Minutes of the June 24, 2024, Meeting
Mr. Chambers called for additions or corrections to the June minutes. There were none. After discussion, Ms. Bernard motioned, seconded by Mr. DiSario, to adopt the June 2024 minutes, as presented. The vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and the Annual Construction cost escalation. Mr. Gill added that at the last month meeting the Board requested Gilmore to put together the average Annual Construction cost escalation per construction cost index data from Engineering News Record (ENR) that calculated the average annual escalation which was then used to predict the treatment plant capacity upgrade costs in the years 2030 and 2035. Mr. Chambers informed the Board that Mr. Mays reviewed with the DARA Board the new flows projections he had developed using recently updated population projections by the Delaware Valley Regional Planning Commission and based on these projections he believed at least 3 of the DARA Municipalities and the DRWPCC itself would be exceeding 90% of their allowable capacity sometime near or after 2030.Mr. Mays was asked to review these projections with the Municipal Managers and the importance of providing adequate capacity for everyone’s long term needs and the timetable that would be needed to complete the necessary work.
I/I Reduction Program
Mr. Gill informed the Board that the Caln Interceptor Phase 5 Repair Project Contract #CAL-01-22 has been completed and Gilmore is currently working on finalizing punch list items, payment requests and project closeout. Mr. Gill added that the contractor came back in June and completed all the necessary ground repairs in the wet areas.
Mr. Gill informed the Board that Gilmore finalized all the contract documents and insurance information that was required to be submitted by Sewer Specialty Services Company Inc. for the Grouting Project#CAL-01-23. Mr. Gill added that a pre-construction meeting was held on February 29, 2024, and a notice to proceed was also issued on the same date. Mr. Gill informed the Board that the contract times will start on March 1, 2024, and the substantial completion date for the project will be August 24, 2024 (180 days) and the final completion date will be September 27, 2024 (210 days). Sewer Specialty Services is scheduled to begin the work on June 6th and the project is anticipated to be completed by the end of July. Mr. Gill presented to the Board the 1st payment request from Sewer Specialty Services Company Inc. for contract #CAL-01-23 in the amount of $76, 319. 73. After discussion, Mr. Mullin made a motion seconded by Mr. DiSario to recommend to the Board of Commissioners to authorize the Sewer Specialty Services Company Inc. 1st payment request for Contract# CAL-01-23 in the amount of $76,319.73 contingent that all work is completed to the satisfaction of the Authority Engineer and the contractor provides the certified payrolls for the work period associated with the application of payment. The vote passed 4.0.
Mr. Gill informed the Board that Gilmore is currently working on assembling the bid pack for 2025 Grouting Project#CAL-01-24 with an anticipated bid opening of November 2024. Mr. Gill added that the sewer repair project will involve the testing of all pipe joints and grouting of joints that fail the test approximately 4,100 linear feet of 8” diameter gravity sewer.
Caln Meetinghouse/Granger Lane Project
Mr. Gill informed the Board that the Caln Meetinghouse/Granger Lane project consists of installing approximately 1,300’ of 8” sewer main with associated manholes and lateral subs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of the utility. Mr. Gill added that survey work began on March 8, 2024, and the department scheduled Pipe Data View to televise the existing line on Granger Lane which was on March 28, 2024.Mr. Gill added that Soft Dig of the existing gas main crossing located on Caln Meeting House Road was completed on April 25, 2024. Mr. Gill presented to the Board the preliminary design and cost estimate for the project.
Dogwood and Scott Project Update
Mr. Gill presented to the Board the Operation and Maintenance Agreement for the Grinder Pump System for 1322 Blackhorse Hill Road and informed the Board that their connection has been made. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to authorize the Chairperson to sign the enclosed Operation and Maintenance Agreement for Grinder Pump System for 1322 Blackhorse Hill Road in the form as presented. The vote passed 4.0.
VFW Sewer Connection
Mr. Gill presented to the Board the VFW Sewer Capacity Reallocation, Extension and Maintenance Agreement. Mr. Gill mentioned that as part of the Chester County Sports Arena project, the public sewer was extended from the existing interceptor south and now is in proximity to the VFW property. The VFW has reached out to the department requesting to now connect to the new public sewer extension. Mr. Gill added that based on the 2 years of water records they were supplied by the VFW it was determined that 3 commercial EDUs are needed. After discussion, Ms. Bernard made a motion, seconded by Mr. DiSario to authorize the Chairperson to sign the enclosed Sewer Capacity Extension and Maintenance Agreement in the form as presented. The vote passed 4.0.
44 Carlson Way Encroachment Agreement
Mr. Gill presented to the Board an Encroachment Agreement for 44 Carlson Way. Mr. Gill stated that the property owner is planning on replacing an existing fence around their backyard of which a section will be in the sewer easement. To be able to proceed with their permit for the fence, they are required to get Authority’s approval to encroach into Sanitary Sewer Easement. After discussion, Mr. Mullin made a motion, seconded by Ms. Bernard, to authorize the Chairperson to sign the Agreement to Encroach in Sewer Easement in the form as submitted. The vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of June 2024 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Mullin made a motion, seconded by Ms. Bernard, to accept the June financials, as submitted. The vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2024 penalty waiver request from the finance department and informed the Board that there is no penalty waiver requests that were made in the month of June.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress. Discussion was held regarding the Raye Road Emergency Repair. Mr. Gill added that Gilmore is currently working on a stabilization plan to stabilize the existing pipe to prevent any further erosion this year and in 2025 a larger project will need to be done to make the permanent repair which will involve the replacement and lowering of approx. 550” of pipe.
Adjournment
There being no further business, Mr. Mullin made a motion, seconded by Mr. DiSario, to adjourn the July 22, 2024, meeting at 8:28 pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| july_22_2024_ctma_minutes.pdf |
