Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday April 28, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on April 25, 2025. Copies of the Agenda were made available to the public.
Minutes of March 24, 2025, Meeting
Mr. Chambers called for additions or corrections to the March minutes. Approved with minor correction. After discussion, Ms. Bernard motioned, seconded by Mr. DiSario, to adopt March 24, 2025, Minutes as presented. The vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers informed the Board that DARA is moving along with the upgrade to the plant.
I/I Reduction Program
Mr. Gill updated the Board on the 2025 Grouting Project which will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 4,100 linear feet of 8” diameter gravity in the upper portion of the Colonial Gardens Area. The apparent lowest bidder being Sewer Specialty Services Company Inc. in the amount of $142,073.35. Mr. Gill informed the Board that a pre-construction meeting was held on April 4, 2025. Mr. Gill added that a notice to proceed was issued by Gilmore on April 7, 2024, and the contractor is looking at beginning the work on April 29, 2025.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and informed the Board that the project bid opening was on March 13, 2025. The project will involve the installation of approx. 1,300’ or 8” sewer main with associated manholes and lateral stubs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of utility. Mr. Gill added that the apparent lowest bidder was J. Phillips Excavating & Hauling LLC in the amount of $656,433.00 which includes contingency items 1 & 2.
Mr. Gill presented to the Board the Award recommendation letter and Bid Tabulation from Gilmore. After discussion. Mr. Mullin made a motion, seconded by Ms. Bernard to award the Caln Meetinghouse/Granger Lane Project Contract# CAL-01-25 to J. Phillips Excavating & Hauling LLC in the amount of $656,433.00 which includes contingency items 1 & 2 and authorizes the CTMA Chairman to sign all required documents pertaining to the contract once the signed contract is received back from the contractor and reviewed and approved by the CTMA’s Solicitor and Engineer. The vote passed 3 with Mr. Disario voted no.
Pa Small Water and Sewer Program
Mr. Gill updated the Board on the Dogwood and Scott Phase 2 Sewer Extension project. Mr. Gill added that Gilmore finalized the grant application and was submitted to the PA Department of Community & Economic Development PA Small Water and Sewer Grant Program on April 16, 2025. The amount requested is $291,210 which will cover 85% of the overall project costs for the engineering, legal, additional consulting and construction of a new Low-Pressure Sewer Extension. Mr. Gill also informed the Board that the project received letters of support from the Board of Commissioners and the Township Planning Commission.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of March 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to accept the March financials, as submitted. The vote passed 4.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Mr. Bickhart presented to the Board a GIS map titled the Billing Study Map that shows all the Trash and sewer accounts. Mr. Gill stated the map will assist the department in identifying if the property is getting billed correctly.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there is no penalty waiver request that was made in the month of March.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Ms. Bernard made a motion, seconded by Mr. Mullin, to adjourn the April 28, 2025, meeting at 7:50 pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday April 28, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer (Absent)
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on April 25, 2025. Copies of the Agenda were made available to the public.
Minutes of March 24, 2025, Meeting
Mr. Chambers called for additions or corrections to the March minutes. Approved with minor correction. After discussion, Ms. Bernard motioned, seconded by Mr. DiSario, to adopt March 24, 2025, Minutes as presented. The vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers informed the Board that DARA is moving along with the upgrade to the plant.
I/I Reduction Program
Mr. Gill updated the Board on the 2025 Grouting Project which will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 4,100 linear feet of 8” diameter gravity in the upper portion of the Colonial Gardens Area. The apparent lowest bidder being Sewer Specialty Services Company Inc. in the amount of $142,073.35. Mr. Gill informed the Board that a pre-construction meeting was held on April 4, 2025. Mr. Gill added that a notice to proceed was issued by Gilmore on April 7, 2024, and the contractor is looking at beginning the work on April 29, 2025.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and informed the Board that the project bid opening was on March 13, 2025. The project will involve the installation of approx. 1,300’ or 8” sewer main with associated manholes and lateral stubs to serve 33 existing homes and will provide a reliable new public wastewater collection system for a neighborhood in need of utility. Mr. Gill added that the apparent lowest bidder was J. Phillips Excavating & Hauling LLC in the amount of $656,433.00 which includes contingency items 1 & 2.
Mr. Gill presented to the Board the Award recommendation letter and Bid Tabulation from Gilmore. After discussion. Mr. Mullin made a motion, seconded by Ms. Bernard to award the Caln Meetinghouse/Granger Lane Project Contract# CAL-01-25 to J. Phillips Excavating & Hauling LLC in the amount of $656,433.00 which includes contingency items 1 & 2 and authorizes the CTMA Chairman to sign all required documents pertaining to the contract once the signed contract is received back from the contractor and reviewed and approved by the CTMA’s Solicitor and Engineer. The vote passed 3 with Mr. Disario voted no.
Pa Small Water and Sewer Program
Mr. Gill updated the Board on the Dogwood and Scott Phase 2 Sewer Extension project. Mr. Gill added that Gilmore finalized the grant application and was submitted to the PA Department of Community & Economic Development PA Small Water and Sewer Grant Program on April 16, 2025. The amount requested is $291,210 which will cover 85% of the overall project costs for the engineering, legal, additional consulting and construction of a new Low-Pressure Sewer Extension. Mr. Gill also informed the Board that the project received letters of support from the Board of Commissioners and the Township Planning Commission.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of March 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario, to accept the March financials, as submitted. The vote passed 4.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Mr. Bickhart presented to the Board a GIS map titled the Billing Study Map that shows all the Trash and sewer accounts. Mr. Gill stated the map will assist the department in identifying if the property is getting billed correctly.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there is no penalty waiver request that was made in the month of March.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Ms. Bernard made a motion, seconded by Mr. Mullin, to adjourn the April 28, 2025, meeting at 7:50 pm. The vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| april_28_2025_ctma_minutes.pdf |
