Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday March 24, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on March 21, 2025. Copies of the Agenda were made available to the public.
Minutes of February 24, 2025, Meeting
Mr. Chambers called for additions or corrections to the February minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Ms. Bernard, to adopt February 2025 Minutes as presented. The vote passed 3 and 1 abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers informed the Board that DARA is still progressing with expansion.
I/I Reduction Program
Mr. Gill updated the Board on the 2025 Grouting Project which will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 4,100 linear feet of 8” diameter gravity in the upper portion of the Colonial Gardens Area. The apparent lowest bidder being Sewer Specialty Services Company Inc. in the amount of $142,073.35. Award recommendation was presented to the CTMA at their December 2024 meeting. A Notice of Intent to Award was issued to the contractor on January 3, 2025, and Gilmore is in the process of setting up a preconstruction meeting.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and informed the Board that the project bid opening was on March 13, 2025, which the project received 12 bids. Mr. Bickhart presented to the Board the Unofficial Bid Tab for Contract CAL-01-25 and he informed the Board that Gilmore is currently working on checking the lowest bidder’s paperwork and looking forward to making a recommendation for the award at the Boards April meeting.
Raye Road Project
Mr. Gill informed the Board that Gilmore is currently working on the design, permitting and has finalized the easement exhibits for the phase 2 portion of the project which will involve the relocation, lowering and installation of a new sanitary sewer main and associated appurtenances, so we can get the exposed laterals below the stream bed and encased in concrete, which is anticipated being completed this year. Mr. Gill stated that the department sent out the easement agreements to the property owners of 3203 Norma Drive and 3204 Raye Road for their review and the department and Gilmore met with the residents on March 14, 2025. A revised easement agreement was then sent out to the property owner of 3204 Raye Road on March 17th addressing their concerns.
Pa Small Water and Sewer Program
Mr. Gill presented to the Board the Dogwood and Scott Phase 2 Sewer Extension project. Mr. Gill added that The Commonwealth Financing Authority is accepting applications through the PA Department of Community & Economic Development PA Small Water and Sewer Grant Program to Improve Public Water Supply and Sanitary Sewer Systems and the applications are due by April 30, 2025. The Staff is requesting Board approval to start compiling the information to submit an application for the Dogwood/Scott Drive Phase 2 Sewer Extension Project. The amount we will be requesting will cover 85% of the overall project costs for the engineering, legal, additional consulting and construction of a new Low-Pressure Sewer Extension. The proposed project will help provide public sewer to 14 existing homes that weren’t included as part of the Phase 1 portion and once completed, the project will provide a reliable new public wastewater collection system for the remaining part of the neighborhood in need of the utility.
Mr. Gill presented to the Board the Resolution 2025-4-CTMA requesting a PA Small Water and Sewer Program grant of $291,210.00 from the Commonwealth Finance Authority to be used for the Phase 2 Dogwood/Scott Drive Sewer Extension Project that proposes a sewer system extension that will connect 14 existing residential properties to the CTMA public sewer system. Mr. Gill added that the Resolution also designates the Chairman, George Chambers and Director of Wastewater Operations, Scott Gill as the officials to execute all documents and agreements between the Caln Township Municipal Authority and The Commonwealth of Financing Authority to facilitate and assist in obtaining the requested grant. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to approve Resolution 2025-4-CTMA for the Dogwood/Scott Drive Phase 2 Sewer Extension Project and Authorize the Chairman to sign the required documents. The vote passed 5.0.
Thorndale Realstate, LLC (Starbucks/Chipotle Project)
Mr. Gill informed the Board on March 22, 2023, the Authority entered into a Sewer Construction Financial Security Agreement with Thorndale Realestate, LLC (Starbucks/Chipotle Project) who agreed to post a Letter of Credit with a Bank in the sum of $105,482.85 representing 110% of the cost of the Sewer Improvements as set forth in the Agreement. The work on the sewer improvements has been completed and the design engineer of the sewer improvements certified to the authority engineer that the sewer improvements have been completed in accordance with the Plan.
Mr. Gill presented to the Board the Thorndale Realstate LLC (Starbucks/Chipotle Project) Letter of Credit Release Certificate of Completion signed by Gilmore which will also need to be signed by the Chairman. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario to authorize the Chairman to sign the enclosed Letter of Credit Release Certificate of Completion for the Thorndale Realstate LLC (Starbucks/Chipotle Project) in the form as presented and authorize the reduction of the Sanitary Sewer Irrevocable Letter of Credit by $105,482.85. The vote passed 5.0.
Mr. Gill presented to the Board the Resolution 2025-5-CTMA accepting certain Deed of Dedication of an 8” sanitary sewer line and associated manholes situated in the Sanitary Sewer Easement over UPI No. 39-4-110.4 that was installed by Thorndale Realstate LLC (Starbucks/Chipotle Project). After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to approve Resolution 2025-5-CTMA accepting certain Deed of Dedication of Sanitary Sewer Lines that were installed by Thorndale Realstate, LLC (Starbucks/Chipotle Project) along with authorizing the Chairman to sign associated Maintenance Agreement. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of February 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the February financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there is no penalty waiver request that was made in the month of February.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Ms. Bernard, to adjourn the March 24, 2025, meeting at 8:10 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday March 24, 2025
7:00 PM
Those Present and Absent:
George Chambers – Chairperson
Paul Mullin – Vice Chairperson
William A. Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Don Vymazal – Township Manager
Jennylyn Tanedo – Recording Secretary
Ross Bickhart – Gilmore & Associates, CTMA Engineer
Vince Pompo- LambMcErlane, CTMA Solicitor (Absent)
Call to Order
The meeting of the Caln Township Municipal Authority was called to order by Mr. Chambers at 7:00 p.m. The meeting was held in person at the Caln Township Municipal Building Meeting Room located at 253 Municipal Drive Thorndale, Pa and via Zoom. The regular scheduled meeting of the Caln Township Municipal Authority was advertised in the Daily Local News on December 18, 2024, and the agenda was posted on the Caln Township Website and Lobby on March 21, 2025. Copies of the Agenda were made available to the public.
Minutes of February 24, 2025, Meeting
Mr. Chambers called for additions or corrections to the February minutes. There were none. After discussion, Mr. Mullin motioned, seconded by Ms. Bernard, to adopt February 2025 Minutes as presented. The vote passed 3 and 1 abstained.
Public Comment
Mr. Chambers called for public comments. There were none.
Act 537 Plan/ Additional Capacity Update/ Dara Update
Mr. Gill presented to the Board a spreadsheet showing the status of pending projects that will be needing capacity in the future, the 52-week average chart, Dara weekly flow report and DARA Tributary Area Total Adjusted Flows Hydraulic Loadings Charts. Mr. Chambers informed the Board that DARA is still progressing with expansion.
I/I Reduction Program
Mr. Gill updated the Board on the 2025 Grouting Project which will involve the testing of all pipe joints and grouting of joints that fail the test for approximately 4,100 linear feet of 8” diameter gravity in the upper portion of the Colonial Gardens Area. The apparent lowest bidder being Sewer Specialty Services Company Inc. in the amount of $142,073.35. Award recommendation was presented to the CTMA at their December 2024 meeting. A Notice of Intent to Award was issued to the contractor on January 3, 2025, and Gilmore is in the process of setting up a preconstruction meeting.
Caln Meetinghouse/Granger Lane Project
Mr. Gill updated the Board on the Caln Meeting House/Granger Lane Sewer Extension Project and informed the Board that the project bid opening was on March 13, 2025, which the project received 12 bids. Mr. Bickhart presented to the Board the Unofficial Bid Tab for Contract CAL-01-25 and he informed the Board that Gilmore is currently working on checking the lowest bidder’s paperwork and looking forward to making a recommendation for the award at the Boards April meeting.
Raye Road Project
Mr. Gill informed the Board that Gilmore is currently working on the design, permitting and has finalized the easement exhibits for the phase 2 portion of the project which will involve the relocation, lowering and installation of a new sanitary sewer main and associated appurtenances, so we can get the exposed laterals below the stream bed and encased in concrete, which is anticipated being completed this year. Mr. Gill stated that the department sent out the easement agreements to the property owners of 3203 Norma Drive and 3204 Raye Road for their review and the department and Gilmore met with the residents on March 14, 2025. A revised easement agreement was then sent out to the property owner of 3204 Raye Road on March 17th addressing their concerns.
Pa Small Water and Sewer Program
Mr. Gill presented to the Board the Dogwood and Scott Phase 2 Sewer Extension project. Mr. Gill added that The Commonwealth Financing Authority is accepting applications through the PA Department of Community & Economic Development PA Small Water and Sewer Grant Program to Improve Public Water Supply and Sanitary Sewer Systems and the applications are due by April 30, 2025. The Staff is requesting Board approval to start compiling the information to submit an application for the Dogwood/Scott Drive Phase 2 Sewer Extension Project. The amount we will be requesting will cover 85% of the overall project costs for the engineering, legal, additional consulting and construction of a new Low-Pressure Sewer Extension. The proposed project will help provide public sewer to 14 existing homes that weren’t included as part of the Phase 1 portion and once completed, the project will provide a reliable new public wastewater collection system for the remaining part of the neighborhood in need of the utility.
Mr. Gill presented to the Board the Resolution 2025-4-CTMA requesting a PA Small Water and Sewer Program grant of $291,210.00 from the Commonwealth Finance Authority to be used for the Phase 2 Dogwood/Scott Drive Sewer Extension Project that proposes a sewer system extension that will connect 14 existing residential properties to the CTMA public sewer system. Mr. Gill added that the Resolution also designates the Chairman, George Chambers and Director of Wastewater Operations, Scott Gill as the officials to execute all documents and agreements between the Caln Township Municipal Authority and The Commonwealth of Financing Authority to facilitate and assist in obtaining the requested grant. After discussion, Mr. Schew made a motion, seconded by Ms. Bernard to approve Resolution 2025-4-CTMA for the Dogwood/Scott Drive Phase 2 Sewer Extension Project and Authorize the Chairman to sign the required documents. The vote passed 5.0.
Thorndale Realstate, LLC (Starbucks/Chipotle Project)
Mr. Gill informed the Board on March 22, 2023, the Authority entered into a Sewer Construction Financial Security Agreement with Thorndale Realestate, LLC (Starbucks/Chipotle Project) who agreed to post a Letter of Credit with a Bank in the sum of $105,482.85 representing 110% of the cost of the Sewer Improvements as set forth in the Agreement. The work on the sewer improvements has been completed and the design engineer of the sewer improvements certified to the authority engineer that the sewer improvements have been completed in accordance with the Plan.
Mr. Gill presented to the Board the Thorndale Realstate LLC (Starbucks/Chipotle Project) Letter of Credit Release Certificate of Completion signed by Gilmore which will also need to be signed by the Chairman. After discussion, Mr. Mullin made a motion, seconded by Mr. DiSario to authorize the Chairman to sign the enclosed Letter of Credit Release Certificate of Completion for the Thorndale Realstate LLC (Starbucks/Chipotle Project) in the form as presented and authorize the reduction of the Sanitary Sewer Irrevocable Letter of Credit by $105,482.85. The vote passed 5.0.
Mr. Gill presented to the Board the Resolution 2025-5-CTMA accepting certain Deed of Dedication of an 8” sanitary sewer line and associated manholes situated in the Sanitary Sewer Easement over UPI No. 39-4-110.4 that was installed by Thorndale Realstate LLC (Starbucks/Chipotle Project). After discussion, Ms. Bernard made a motion, seconded by Mr. Schew, to approve Resolution 2025-5-CTMA accepting certain Deed of Dedication of Sanitary Sewer Lines that were installed by Thorndale Realstate, LLC (Starbucks/Chipotle Project) along with authorizing the Chairman to sign associated Maintenance Agreement. The vote passed 5.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and revenues and expenditures for the Sewer Operating Fund for the month of February 2025 and the balances in Act 57 and Sewer Capital Funds. After discussion, Mr. DiSario made a motion, seconded by Mr. Mullin, to accept the February financials, as submitted. The vote passed 5.0.
Delinquent Collection Update
Mr. Gill presented to the Board a memo from the finance department that gives an update on the status of the prior year’s delinquent collections.
Penalty Waiver Request Update
Mr. Gill presented to the Board the 2025 penalty waiver request from the finance department and informed the Board that there is no penalty waiver request that was made in the month of February.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on and their progress.
Adjournment
There being no further business, Mr. Schew made a motion, seconded by Ms. Bernard, to adjourn the March 24, 2025, meeting at 8:10 pm. The vote passed 5.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| march_24_2025_ctma_minutes.pdf |
