Caln Township Municipal Authority
253 Municipal Drive
Thorndale, PA 19372
Monday July 27, 2020
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (Absent)
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer (Absent)
Ross Bickhart – Gilmore & Associates, CTMA Engineer (Absent)
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the June 22, 2020 Meeting
Mr. Chambers called for additions or corrections to the June minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. Disario, to adopt the June 22, 2020 minutes, as presented. Vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
2019 Audit Presentation
Mr. Herr from Maillie LLP presented the Caln Township Municipal Authority 2019 Audit. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to accept the 2019 Audit as presented. Vote passed 4.0.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and informed the Board that on July 16, 2020 the crew relocated the meters to the locations that where shown on the map that was presented on the last month’s meeting. Mr. Gill informed the Board that the Wastewater Crew is also working on cleaning and televising the lines in the area.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich has completed the installation of the force main and now finalizing the restoration work and there is no payment request from Anrich Inc. for the month of July.
Mr. Gill updated the Board that MGK Industries, Inc. is currently working on the control building and installing the required equipment. Mr. Gill presented the Board with the 7th payment request from MGK Industries, Inc. for Contract# CAL-02-1A. After discussion, Mr. Disario made a motion, seconded by Mrs. Bernard to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 7th payment request for Contract# CAL-02-14-1A in the amount of $ 28,500.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Mr. Gill updated the Board that Garden Spot Electric is continuing to work on electrical installation for the new Pump Station. Mr. Gill presented to the Board with the 4th payment request from Garden Spot Electric Contract# CAL-02-14-1B. After discussion, Mr. Schew made a motion, seconded by Mr. Disario to recommend to the Board of Commissioners to authorize release of Garden Spot Electric 4th payment request for Contract# CAL-02-14-1B in the amount of $36,225.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report, the 52 week average chart and Mr. Chambers updated the Board with the Dara meeting that was held on July 20, 2020.
Walnut Street Emergency Repair
Mr. Gill updated the Board on the Walnut Street emergency repair in the area of 14th Avenue. Mr. Gill informed the Board that the department contacted Fidelity for an emergency dig to replace approx... 80’ of bad pipe and reconnect the laterals, he also added once this section was repaired they were able to televise the reminder of the run and found that the upper section has also failed. Mr. Gill informed the Board that Fidelity also finished slip lining the upper section and reconnecting the laterals and they will begin final restoration. Mr. Gill mentioned to the Board that he talked to Public Works Director and they might need to do a mill and overlay of the section. Mr. Gill informed the Board that the total cost to make the emergency repairs to the bad pipe and final restoration including mill and overlay is approx. $53.000.00. After discussion Mrs. Bernard made a motion, seconded Mr. Schew to ratify the expenditure not to exceed in the amount of $53,000.00 for the emergency repairs on the block 1400 block of Walnut Street Sewer Line. Vote passed. 4.0.
Mr. Gill presented the Board the 1st Payment request from the Fidelity Contracting, LLC. After discussion, Mr. Schew made a motion, seconded by Mr. Disario to recommend to the Board of Commissioners to authorize release of payment in the amount of $23,825.50 contingent that all work is completed. Vote passed 4.0.
Mr. Gill presented the Board via email the 2nd payment request from Fidelity Contracting, LLC. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of payment in the amount of $20,481.75 contingent that all work is completed. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of June 2020 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Schew made a motion, seconded by Mrs. Bernard to accept the June financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill presented the Board with one penalty waiver processed for the month of June.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, and seconded by Mr. Disario to adjourn the July 27, 2020 meeting at 8:10pm Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
253 Municipal Drive
Thorndale, PA 19372
Monday July 27, 2020
7:00 PM
Those Present and Absent via Zoom Meeting
George Chambers – Chairperson
Paul Mullin – Vice Chairperson (Absent)
William Schew – Treasurer
Tony DiSario – Assistant Treasurer/Assistant Secretary
Noel Bernard – Secretary
Scot Gill – Wastewater Department Director
Kristen Denne – Township Manager
Jennylyn Tanedo – Recording Secretary
Bill Dingman – Gilmore & Associates, CTMA Engineer (Absent)
Ross Bickhart – Gilmore & Associates, CTMA Engineer (Absent)
Mr. Chambers called the meeting to order at 7:00 PM
Minutes of the June 22, 2020 Meeting
Mr. Chambers called for additions or corrections to the June minutes. There were none. After discussion, Mr. Schew motioned, seconded by Mr. Disario, to adopt the June 22, 2020 minutes, as presented. Vote passed 4.0.
Public Comment
Mr. Chambers called for public comments. There were none.
2019 Audit Presentation
Mr. Herr from Maillie LLP presented the Caln Township Municipal Authority 2019 Audit. After discussion, Mr. Schew made a motion, seconded by Mrs. Bernard to accept the 2019 Audit as presented. Vote passed 4.0.
I/I Reduction Program
Mr. Gill updated the Board on the current I&I Reduction program and informed the Board that on July 16, 2020 the crew relocated the meters to the locations that where shown on the map that was presented on the last month’s meeting. Mr. Gill informed the Board that the Wastewater Crew is also working on cleaning and televising the lines in the area.
Municipal Pump Station Project Update
Mr. Gill updated the Board on the Municipal Pump Station Project and informed the Board that Anrich has completed the installation of the force main and now finalizing the restoration work and there is no payment request from Anrich Inc. for the month of July.
Mr. Gill updated the Board that MGK Industries, Inc. is currently working on the control building and installing the required equipment. Mr. Gill presented the Board with the 7th payment request from MGK Industries, Inc. for Contract# CAL-02-1A. After discussion, Mr. Disario made a motion, seconded by Mrs. Bernard to recommend to the Board of Commissioners to authorize release of MGK Industries, Inc. 7th payment request for Contract# CAL-02-14-1A in the amount of $ 28,500.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Mr. Gill updated the Board that Garden Spot Electric is continuing to work on electrical installation for the new Pump Station. Mr. Gill presented to the Board with the 4th payment request from Garden Spot Electric Contract# CAL-02-14-1B. After discussion, Mr. Schew made a motion, seconded by Mr. Disario to recommend to the Board of Commissioners to authorize release of Garden Spot Electric 4th payment request for Contract# CAL-02-14-1B in the amount of $36,225.00 contingent that all work is completed to the satisfaction of the authority engineer. Vote passed 4.0.
Act 537 Plan Additional Capacity Update
Mr. Gill presented a project update spreadsheet showing the status of pending projects that will be needing capacity in the future along with the most recent DARA flow report, the 52 week average chart and Mr. Chambers updated the Board with the Dara meeting that was held on July 20, 2020.
Walnut Street Emergency Repair
Mr. Gill updated the Board on the Walnut Street emergency repair in the area of 14th Avenue. Mr. Gill informed the Board that the department contacted Fidelity for an emergency dig to replace approx... 80’ of bad pipe and reconnect the laterals, he also added once this section was repaired they were able to televise the reminder of the run and found that the upper section has also failed. Mr. Gill informed the Board that Fidelity also finished slip lining the upper section and reconnecting the laterals and they will begin final restoration. Mr. Gill mentioned to the Board that he talked to Public Works Director and they might need to do a mill and overlay of the section. Mr. Gill informed the Board that the total cost to make the emergency repairs to the bad pipe and final restoration including mill and overlay is approx. $53.000.00. After discussion Mrs. Bernard made a motion, seconded Mr. Schew to ratify the expenditure not to exceed in the amount of $53,000.00 for the emergency repairs on the block 1400 block of Walnut Street Sewer Line. Vote passed. 4.0.
Mr. Gill presented the Board the 1st Payment request from the Fidelity Contracting, LLC. After discussion, Mr. Schew made a motion, seconded by Mr. Disario to recommend to the Board of Commissioners to authorize release of payment in the amount of $23,825.50 contingent that all work is completed. Vote passed 4.0.
Mr. Gill presented the Board via email the 2nd payment request from Fidelity Contracting, LLC. After discussion, Mr. Disario made a motion, seconded by Mr. Schew to recommend to the Board of Commissioners to authorize release of payment in the amount of $20,481.75 contingent that all work is completed. Vote passed 4.0.
Financials; Sewer Fund,
Mr. Gill reviewed the sewer financial summary and the revenues and expenditures for the Sewer Operating Fund for the month of June 2020 and the balances on the Act 57 and Sewer Capital Fund. After discussion Mr. Schew made a motion, seconded by Mrs. Bernard to accept the June financials, as submitted. Vote passed 4.0.
Penalty Waiver Request Update
Mr. Gill presented the Board with one penalty waiver processed for the month of June.
Director’s Report
Mr. Gill discussed his Director’s Report and noted a list of current projects which the Department is working on, and their progress.
Adjournment
There being no further business, Mrs. Bernard made a motion, and seconded by Mr. Disario to adjourn the July 27, 2020 meeting at 8:10pm Vote passed 4.0.
Respectfully Submitted
Jennylyn Tanedo,
Recording Secretary
| july_27_2020_ctma_minutes.pdf |